Project Needs Assessment for a Centralized Sewer System in the Heeney Community
| Agency: | Summit County |
|---|---|
| State: | Colorado |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Mar 8, 2024 |
| Due: | Mar 27, 2024 |
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Project Needs Assessment for a Centralized Sewer System in the Heeney Community
|
| Category: | Environmental Health |
| Status: | Open |
|
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Attachment Preview
PUBLIC HEALTH | Environmental Health Division
970.668.4070 ph | 970.668.4255 f
www.SummitCountyCO.gov
0037 Peak One Dr. | PO Box 5660
Frisco, CO 80443
REQUEST FOR PROPOSALS
for
Project Needs Assessment (PNA) for a
Centralized Sewer System in the Heeney Community
March 8, 2024
Proposals Due:
March 27, 2024 by 3:00pm MST/MDT
Overview
Summit County Government (“County”) is soliciting bids from qualified contractors to provide services for the
following:
County is seeking bids to develop a Projects Needs Assessment for developing a centralized sewer system in the
greater Heeney community.
Heeney is an unincorporated community located in northern Summit County along the shores of Green Mountain
Reservoir. Currently, homes and businesses are served by onsite wastewater treatment systems which may include
outhouses and cesspools. The following information is provided for general background and should be considered
as approximate values rather than definitive:
• The central portion of the community (approximately half) is served by a public water system (Heeney Water
District). The remaining properties are served by a private well or have no water supplied fixtures.
• Average development circa- 1960s
• There are 189 lots in the greater Heeney area
• 141 lots are developed
Project Needs Assessment to include;
• Financial Considerations
o Estimated Development costs;
o Grant/Loan options; and
o Estimated cost to homeowner
• Construction Considerations
o Collections Considerations (STEP, lift stations, etc);
o Phases- Should the project be phased? Greatest need may be in the core area including Green Mtn-
Haldorsen Tracts Sub, Philips Resub, Dudley Hill Sub, etc);
o Easement challenges; and
o Potential geologic concerns, including how the unstable geology of the area as studied by the Bureau
of Reclamation may impact a sewer collection system
• Treatment Considerations
o Discharge to Surface Water vs Subsoil; and
o Possible Location of treatment facilities
• Any other information that the contractor deems valuable in their experience with similar scenarios
• Completion date (No later than 12/31/24)
Copies of the request are available at www.SummitCountyCO.gov under ‘Bids & Proposals’ or by request at the
County Environmental Health (EH) Department Office. Contact Dan Hendershott, EH Manager, for additional
project information at dan.hendershott@summitcountyco.gov or 970 668-4073.
Scope of Services
Contractor shall furnish all labor, transportation, and incidentals necessary to perform the Project Needs
Assessment service.
Work shall be completed as set forth in a contract for this project to be negotiated with the County \ based upon
the contractor’s written proposal.
Date and time of service
Service will be completed on or before Tuesday, December 31, 2024. Potential schedule should be included in
contractor's written proposal.
Indemnification and Insurance
Contractor shall indemnify and hold harmless the County from and against all claims, damages, losses, and expenses
arising out of or resulting from acts or omissions of the Contractor, Contractor’s sub-contractors or otherwise arising
out of the performance of services by Contractor. No later than seven (7) days following the execution of an
Independent Contractor Agreement between the County and Contractor, the Contractor shall provide the County
with certificates of insurance evidencing the types and amounts of insurance specified below:
a. Worker’s Compensation and Employer’s Liability:
i. Worker’s Compensation must be maintained with the statutory limits.
ii. Employer’s liability is required for minimum limits of:
▪ $1,000,000 Each Accident
▪ $500,000 Disease Policy
▪ $1,000,000 Disease Each Employee
b. Commercial General Liability:
i. $1,000,000 Each Occurrence
ii. $2,000,000 General Aggregate
iii. $2,000,000 Products Completed Operations Aggregate
c. Automobile Liability: Contractor will maintain business auto liability coverage covering liability
arising out of any auto (including owned, hired and non-owned autos) used in the performance of
services under this Agreement.
i. $1,000,000 Combined Single Limit Each Accident
Insurance coverage shall not be reduced below the limits described above or cancelled without the County’s
written approval of such reduction or cancellation. Certificates of such insurance, of agents and subcontractors,
shall be provided to the County upon request. With regard to all insurance, such insurance shall:
• Be primary insurance to the full limits of liability herein before stated and, should County have other valid
insurance, County insurance shall be excess insurance only; and
• Not cancelled without thirty (30) days prior written notice to the County.
Proposal Format
Costs for performing services outlined in this request for proposals shall be clearly stated to allow the County to
effectively evaluate each proposal. Potential daily schedule of services should also be included.
Refinements and Improvements
Applicants should feel free during the proposal submission process to provide any suggestions or comments that
might be advantageous for the County to consider in terms of any efficiencies, issues or processes. The County is not
committed to any single scenario, but efficiency of resources and minimizing impacts are critical in completing this
work.
The following pages contain the RFP instructions and owners requirements.
Part I - ADMINISTRATIVE INFORMATION
A. Issuing Officer
This Request for Proposals (“RFP”) is issued by Environmental Health (EH) Department. For questions, please contact
Dan Hendershott, EH Manager, at dan.hendershott@summitcountyco.gov or 970 668-4073.
B. Purpose
This RFP provides prospective contractors with sufficient information to prepare and submit proposals for
consideration by the County. To be considered responsive, each proposal must provide for completion of the tasks
outlined in the RFP.
C. Scope
This RFP contains the instructions governing the proposals to be submitted and the materials to be included therein.
These are mandatory requirements that must be met to be eligible for consideration.
D. Scheduling
Proposals must be submitted via email to dan.hendershott@summitcountyco.gov to the Environmental Health
Department by March 27, 2024, no later than 3:00pm MST/MDT. The proposal should outline the schedule for
commencement of service.
E. Inquiries and Questions
Prospective applicants are welcome to make inquiries and ask questions concerning the RFP to obtain clarification
of the any requirements or schedule a site visit to the properties. Direct all inquiries to:
Dan Hendershott, Environmental Health Manager
Environmental Health Department
970 668-4073
Dan.hendershott@summitcountyco.gov
Time Schedule:
• Friday, March 8, 2024
Request for Proposals publicly advertised and posted on County website
• Thursday, March 21, 2024 Deadline for all Questions
• Monday, March 25, 2024 All Questions, Comments and Responses to Questions posted by the
County at Bids and Proposals on www.SummitCountyCO.gov
• Wednesday, March 27, 2024 Proposals must be submitted via email to
dan.hendershott@summitcountyco.gov no later than 3:00 p.m.
MST/MDT
• Thursday, March 28, 2024, Official Bid Opening at 9:00 a.m.
• Monday, April 1, 2024,
negotiations (week of)
Interview with short-listed Proposers if necessary and contract
• Monday, April 8, 2024
Notice of Award and send Unsuccessful Bidder letter (email) to all
proposers
F. Instructions for Submission of Proposals
It is imperative, when submitting a proposal, that the outside of the submission email be addressed as follows and
with appropriate text in the email subject line and text in the top few lines of the body of the email:
Email Address:
Dan.hendershott@summitcountyco.gov
Subject Line Text:
Environmental Health Department - Proposal for: Project Needs Assessment (PNA) for Sewer, Heeney
Body Text:
ATTN: Dan Hendershott, Environmental Health Manager
Environmental Health Department
Proposal for: Project Needs Assessment (PNA) for a Centralized Sewer System in the Heeney Community
1. Contractor's company name
2. Contact name and phone number
G. Late Proposals
It is the responsibility of each vendor submitting a proposal to ensure that emailed proposals arrive to the
Environmental Health Department by 3:00pm MST/MDT on March 27, 2024.
H. Proprietary Information
Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself.
I.
Response Material Ownership
All materials submitted regarding this RFP become the property of the County and will only be returned at the
County's option.
J.
Incurring Costs
The County is not liable for any costs incurred by those who have submitted proposals prior to issuance of a signed
contract.
K. Acceptance of Proposal Content
The contents from the selected contractor’s proposal will become contractual obligations if a subsequent agreement
is reached. Failure of the successful contractor to accept these obligations may result in cancellation of the award
and such contractor may be removed from future solicitations.
L.
Acceptance Time
The County intends to make a proposal selection within 20 business days after the closing date for receipt of
proposals.
M. Budget
Costs for performing services must be included in the proposals and should be clearly stated to allow the County
to effectively evaluate each proposal.
PART II – PROPOSAL CONTENT
The proposal submitted must clearly address the requirements outlined in the RFP. Any concerns that the contactor
may have about meeting these requirements shall be specifically identified in the proposal.
Scope of Work
Provide an outline of the contractor’s understanding of the project. Summarize the basic approach to providing the
services, and any recommendations on improving efficiencies in the process.
Qualifications
Contractor shall furnish a summary of experience on similar projects and be prepared to provide examples. Include
a brief description of past and current projects. Each summary shall include a brief project description and name,
address and phone number of a local contact person involved in the project. The statement of qualifications should
also provide a summary of contractor's ability to successfully complete the requirements of this RFP. The statement
of qualification shall be brief but shall include at a minimum the following:
1. Description of similar projects
2. Capabilities (including equipment) and staff
PART III – PROPOSAL EVALUATION AND SELECTION
The County intends to engage the most qualified contractor available for this assignment while minimizing the costs
to the County. Responsiveness to the RFP will be a principle basis for evaluation. Proposals shall provide a
straightforward and concise presentation adequate to satisfy the requirements of the RFP. The proposal should
clearly express the contractor's understanding of the County's specific requirements, indicating the contractor's
qualifications to conduct this service in a thorough and efficient manner.
Failure to disclose a conflict of interest is a misdemeanor criminal offense under Colorado Law. Such conflict may
arise if any public official exercises any substantial discretionary function in connection with a government
contract, purchase, payment or other pecuniary transaction without necessary disclosures as defined by Colorado
Revised Statutes (C.R.S.) Section 18-8-308 as amended.
Selection Process.
1. The County reserves the right to reject any and all proposals, to consider alternatives, to waive irregularities
and to re-solicit proposals.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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