CITY OF MIDDLETOWN
PURCHASING OFFICE, ROOM 112
245 DEKOVEN DRIVE
MIDDLETOWN, CT. 06457
(860) 638-4895 phone
purchase@middletownct.gov
CONTRACT DOCUMENTS
BID #2023-018
WATER QUALITY TESTING SERVICES
PUBLIC WORKS DEPARTMENT
City of Middletown, Connecticut
BIDS DUE ON: Wednesday, December 20, 2023 at 11:00 am
DONNA L. FORMATO, CPPB, NIGP-CPP
SUPERVISOR OF PURCHASES
CARL R. ERLACHER
DIRECTOR OF FINANCE AND REVENUE SERVICES
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The contract documents for the contract entitled:
BID #2023-018 WATER QUALITY TESTING SERVICES-- PUBLIC WORKS
Invitation to Bid
Information for Bidders
Bid Attachments
Section 78-8(m) Bid Preference for Local Vendors
Affidavit of Local Vendors
General Specifications
Technical Specifications
A. Observation Wells at North End Landfill
B. Storm Water Monitoring at City Yard/Recycling Center
Bid Proposal Page
Non-Collusive Bid Statement
Bidder’s Reference Sheet
Insurance Requirements – Appendix B
Bid Return Label
Observation Wells at North End Landfill
Storm Water Monitoring – City Yard/Recycling Center and Parks Dept.
Sample Stormwater Monitoring Report Forms
Hereinafter referred to as the Contract Documents
Page
3
4-8
9-11
12
13-14
14-15
15-18
19-22
23
24
25-26
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Appendix A
Appendix B
Appendix C
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CITY OF MIDDLETOWN
INVITATION TO BID
Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building,
Middletown, Connecticut, will be received until Wednesday, December 20, 2023 at 11:00 am for the following:
BID #2023-018
WATER QUALITY TESTING SERVICES
PUBLIC WORKS DEPARTMENT
Bid documents may be obtained at the Purchasing Office, Room 112, Municipal Building, 245 DeKoven Drive,
Middletown, CT., Monday - Friday, between the hours of 8:30 a.m. and 4:30 p.m. for a fee of $.50 per page. It
is preferred that they are downloaded free of charge on the City of Middletown web site:
www.MiddletownCT.gov. All questions concerning this bid should be directed in writing to the Purchasing
Department via fax at 860-638-4895 or email at purchase@MiddletownCT.gov.
Bids will not be publicly opened in the Municipal Building, however, bids will be opened and read aloud via
Webex. Additional information and a link will be provided on our website www.middletownct.gov for those
interested in viewing the bid opening via Webex.
The City of Middletown reserves the right to waive any defect or any irregularity in any bid and reserves the
right to reject any or all bids or any part thereof. Bids, and amendments to bids received after the time set for
the bid opening will not be considered. All bids must be completely filled out when submitted. No bid may be
withdrawn for a period of ninety (90) days subsequent to the opening of bids without the City of Middletown's
written consent. Withdrawal of any bid must be submitted in writing to the City of Middletown.
All bids and proposals are subject to, and must comply with the equal opportunity and non-discriminatory
provisions set forth in the Affirmative Action Plan of the City of Middletown.
Dated: 11/22/2023
Middletown, Connecticut
Donna L. Formato, CPPB, NIGP-CPP
Supervisor of Purchases
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INFORMATION FOR BIDDERS
1. Date and Place for Opening Proposals -
Pursuant to the "Invitation to Bidders", sealed
proposals for performing the work will be received
by the Purchasing Office, Room 112, at the time and
place set forth therein with the award to be made
as soon as practicable, thereafter.
The acceptance of a proposal shall bind the
successful bidder to execute the contract within the
time and manner as set forth within these contract
documents making him responsible and liable for
failure to execute as prescribed.
All bids received by the time set for receipt will be
opened by the Supervisor of Purchases and read
publicly at the exact time set for receipt irrespective
of any irregularities therein. Bidders and or their
representative and any interested public may be
present.
2. Printed Form for Proposals - All proposals
must be made upon the blank proposal form as
attached hereto; should give prices both in words
and figures; must be signed and acknowledged by
the bidder where indicated on the proposal form;
submitted in a sealed envelope using the Bid Return
Label provided.
3. Omissions and Discrepancies - Should a
bidder find discrepancies or omissions from the
Contract Documents or should he doubt their
meaning, they should immediately notify the
Supervisor of Purchases who may send written
instructions to all bidders.
4. Acceptance or Rejection of Proposals - The
City reserves the right to accept or reject any or all
proposals. Without limiting the generality of the
foregoing, any proposal which omits a bid on any
one or more items on the price sheet may be
rejected; any proposal in which unit prices are
omitted or in which unit prices are obviously
unbalanced may be rejected.
5. Acceptance of Proposals and the Effect -
Within thirty (30) calendar days after the opening of
the bids, the City will act upon them. The
acceptance of a proposal will be either a notice of
award, in writing, or an acceptance letter from the
Supervisor of Purchases, and no other act shall
constitute the acceptance of a proposal.
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6. Time for Executing Contract and Damages
for Failure to Execute - Any bidder whose proposal
shall be accepted will be required to execute the
contract within ten (10) days, including Saturdays
and Sundays, of the date of mailing of a notice,
stating that the award has been made to him or his
firm. Failure or neglect to do so shall constitute a
breach of contract for which the City may cancel the
notice of award, award the bid to someone else, or
rebid the entire project as well as sue for damages.
Damages for such a breach of contract will include
but not be limited to the loss of any awarding of
work to him and other items whose accurate
amount will be difficult or impossible to compute,
and all other damages recoverable at law and in
equity.
7. Determination of Lowest Responsible
Bidder/Award - Except where the Owner exercises
the right herein to reject any or all proposals, the
contract will be awarded by the owner to the
"Lowest Responsible Bidder", as determined under
the factors to be considered under section 78-8(m),
as amended, of the Middletown Code of
Ordinances.
It is the intent of the City to award one (1) contract
in the aggregate to the lowest responsible bidder
submitting the lowest total cost to provide the
services specified complying with these
specifications and provided sufficient funds are
available to award the contract. However, the City
reserves the right to award in whichever way will
be in the best interest of the City.
Additionally, in determining whether a bidder
qualifies as the lowest responsible bidder, the City
shall also review other subjective factors, such as
the bidder’s skill, ability and integrity to perform the
work as specified, the bidders professional
references (if required), the bidders reputation,
information discovered during the interview
process (if applicable) and whether the City in its
sole discretion determines that awarding the bid to
the bidder will be in the best interests of the
City. The City shall award the contract to the lowest
responsible bidder using the guidelines set forth
herein, or shall reject all bids.
8. Partial Bids - All bidders shall be required to
submit a bid on each item listed. Partial bids per
category shall not be accepted and the bidder will
be deemed non responsive.
9. Term of Contract - The term of this contract
shall be for a period of twenty-four (24) months
effective on or after January 1, 2024 and
terminating December 31, 2025.
10. Prices - In the event of discrepancy between
the prices quoted in the proposal in words and those
in figures, the words shall control. The prices are to
include furnishing all water quality testing as
specified, inclusive of material, equipment and labor
costs necessary to comply with the City's
requirements.
11. Interpretations and Addenda - No oral
interpretations shall be made to any bidder as to the
meaning of any of the Contract Documents or to be
effective to modify any of the provisions of the
Contract Documents.
Every request for an interpretation shall be made in
writing, addressed and forwarded to the Supervisor
of Purchases, Municipal Building, 245 DeKoven
Drive, Middletown, Connecticut, 06457. Questions
may be sent via facsimile to (860) 638-1995 or
emailed at purchase@middletownct.gov
To receive consideration, such questions shall be
submitted in writing. Deadline for submission of
questions is 12:00 PM, Wednesday, December 13,
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2023 (EST). If the question involves the equality or
use of products or methods, it must be
accompanied by drawings, specifications or other
data in sufficient detail to enable the Supervisor of
Purchases to determine the equality or suitability of
the product or method. In general, the Supervisor
of Purchases will neither approve nor disapprove
particular products prior to the opening of the bids;
such products will be considered when offered by
the bidder for incorporation into the work.
The Purchasing Supervisor will arrange as Addenda,
which shall become a part of the contract, all
questions received as above provided and the
decision regarding each. The Purchasing Supervisor
will post said addenda to the City website at
www.middletownct.gov. Non-receipt of said
Addenda shall not excuse compliance with said
addenda. It is the bidder’s responsibility to
determine whether any addenda have been issued
and if so whether he/she has received a copy of
each. Nothing in this section shall prohibit the
Purchasing Supervisor from posting Addenda to
extend the deadline for the receipt of bids at any
time and for any reason.
Non-receipt of said addenda shall not excuse
compliance with said addenda. It is the
responsibility of each bidder to visit our website at
www.middletownct.gov to view additional
information and/or acknowledge any addenda’s
issued prior to submitting a bid.
No alleged "verbal interpretation" shall be held
valid. Any addenda issued during the bidding period
shall supersede previous information.
12. Termination of Agreement - If Vendor fails to
fulfill its obligations under this Agreement, violates
any of the covenants, agreements, or stipulations of
this Agreement, or if the City deems that the
Vendor’s conduct could have a negative effect on
the reputation of the City, the City shall have the
right, in its sole discretion, to terminate this
Agreement immediately. The City also shall have
the right, in its sole discretion, to terminate this
contract without cause by giving thirty (30) days
