24-2409R - Bearings and Industrial Supplies

Agency:	New Castle County
State:	Delaware
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Posted:	Oct 10, 2023
Due:	Oct 25, 2023
Solicitation No:	24-2409R - Bearings and Industrial Supplies
Publication URL:	To access bid details, please log in.

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

BEARINGS AND INDUSTRIAL SUPPLIES

Bid #24-2409R

New Castle County is seeking sealed bids for Bearings and Industrial Supplies, Bid #24-2409R.

Bidders are asked to submit sealed bids to New Castle County Purchasing Division, New Castle County

Government Center, 87 Reads Way, New Castle, DE 19720. Bids must be received by

2:00 p.m. on Wednesday, October 25, 2023 and must be provided within a sealed envelope.

Questions concerning the project should be submitted in writing via email to Robin Allen, Procurement

Agent, at robin.allen@newcastlede.gov by 12:00 Noon on October 16, 2023.

INSTRUCTIONS FOR BID SUBMISSION

➢ Sealed envelopes must clearly display Bid# 24-2409R, BEARINGS AND INDUSTRIAL SUPPLIES in

the lower left quadrant on the front.

➢ Facsimile transmissions of bids are unacceptable and will be rejected without any notice to the

bidding vendor.

➢ Bidders are responsible to retrieve the bid specifications and all addendums from the New

Castle County Purchasing website at www.newcastlede.gov/Bids.aspx.

Pursuant to New Castle County Code and Delaware Law, each bidder must submit proof satisfactory to

the County or its designated representative that the bidder and every subcontractor possesses valid and

effective licenses required by the United States, State of Delaware, County and any applicable political

subdivision in which the project is located to do business within each such jurisdiction and to perform

the labor and/or supply the materials involved in the performance of the contract. No contract will be

executed prior to the submission of such proof and the acceptance thereof by the County or its

designated representative.

Awards, if any, will be made in conjunction with the Delaware Code, Subchapter 2, Chapter 69, Title 29,

and the New Castle County Code.

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Bid# 24-2409R

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

BEARINGS AND INDUSTRIAL SUPPLIES

Bid #24-2409R

SUMMARY OF PURCHASING REQUEST

SCOPE

The intention of the bid is to provide discounted pricing for Bearings and Supplies as specified herein.

QUALITY ASSURANCE AND WARRANTY

Bearings and Industrial Supplies shall be manufactured to meet ANSI, SAE, ASTM, ISO, ABMA,

AGMA, MBTA STANDARDS, as applicable and all other applicable codes and standards for material

compositions, strengths, weights, dimensions and tolerances.

Products not covered by code requirements shall be manufactured to industry standards and of the

highest quality.

The supplier shall ensure that all products to be new, of the highest quality, and free of defects in

material and workmanship.

New Castle County may require Bearings and Industrial Supplies to meet made in America requirements.

The supplier may be required to provide proof of domestic content, when required.

Components failing to perform as specified, or as proven defective in service, shall be replaced, without

cost to New Castle County.

LOCATION

The bidder must have a physical location within 25 miles of New Castle County. The physical

location shall be available for in person pick up of bearings, couplings and seals. The location

shall provide technical expertise and shall be able to cross reference parts between various

manufacturers to provide timely and cost-effective delivery of the materials.

BID INSTRUCTIONS

All proposals shall be evaluated based on the PERCENT DISCOUNT FROM LIST PRICE. New Castle County

shall be the sole and final judge of the acceptability of proposed equipment and materials.

BEARINGS

1) Bearings of various type and design

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Bid# 24-2409R

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

BEARINGS AND INDUSTRIAL SUPPLIES

Bid #24-2409R

a. Both Imperial and Metric sizes

b. Types including Ball, Double Row, Angular Contact, Pillow Block, Flanged, Thrust, Needle

Roller, Tapered Roller, Spherical, Journal, Sleeve

c. Bearings for various applications and speeds, various lubrication oil, grease,

permanently lubricated.

2) Bearing manufacturers

a. Include Timken, Fafnir, Aurora, FAG, SKF, Dodge, NTN and others

MECHANICAL SEALS

1) Mechanical seals of various type and design

a. Both Imperial and Metric sizes

b. Types including single and double mechanical seals

c. Mechanical seals for various applications and speeds, various seal face materials

including tungsten carbide, silicone carbide, carbon and ceramic.

2) Mechanical seal manufacturers

d. Include John Crane, Chesterton, Pac-Seal, Burgmann and others

COUPLINGS

1) Couplings of various type and design

a. Both Imperial and Metric sizes

b. Types include flexible and rigid

c. Couplings for various applications, shaft sizes and speeds

2) Coupling manufacturers

a. Include Lovejoy, Morse, Falk, Dodge, Rexnord, Martin and others

BELTS AND SHEAVES

1) Belts and sheaves of various sizes and types

a. Belts and sheaves for various speeds and load ratings

2) Belts and Sheave manufacturers

a. Include Regal Rexnord, Martin, Browning, Gates, Continental, Woods, Link Belt, Dodge and

others

09/29/23

Bid# 24-2409R

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

BEARINGS AND INDUSTRIAL SUPPLIES

Bid #24-2409R

OTHER INDUSTRIAL SUPPLIES

1) Other Industrial supplies include, but not limited to: grease seals, oil seals, o-rings, shaft collars,

bushings, shafts, shims, bearing isolators, keys, key stock, shims, clips and pins, chain, clutches,

torque limiters, shear pins, gear reducers and machinery components.

FORM OF PROPOSAL

Please quote prices on the attached pricing page only. Proposal must be signed by an official of the

firm.

Pricing shall include delivery to New Castle County.

DELIVERY

F.O.B. New Castle County

Public Works – Warehouse

100 New Churchman’s Road

New Castle, DE 19720

FUNDING OUT

The continuation of this contract is contingent upon funding appropriated by New Castle County

Council.

COST

Please provide the cost as specified for this purchasing request on the Pricing Page.

RIGHT TO INSPECT

New Castle County reserves the right to use any information it sees fit to establish the ability and

qualifications of any bidder to perform all conditions of the contract, including, but not limited to,

visiting bidder's service facilities and requesting additional information after opening bids if such

inspection and additional information is considered necessary to properly evaluate a bidder's

qualifications and capabilities. This prevents New Castle County from entering into a contract with a firm

unable to furnish the quality of workmanship, materials, or services the County requires.

09/29/23

Bid# 24-2409R

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

BEARINGS AND INDUSTRIAL SUPPLIES

Bid #24-2409R

BASIS OF AWARD

The Division of Purchasing shall award this contract to the lowest responsible and responsive bidder(s)

who best meets the terms and conditions of the bid. The award will be made on the basis of price,

product evaluation, and prior history of service capability.

The Division of Purchasing reserves the right to reject any or all bids in whole or in part, to make

multiple awards, partial awards, award by types, award by sections, item by item, or lump sum total,

whichever may be most advantageous to New Castle County. There is no guarantee that New Castle

County will grant to any awardee any request for services and/or products.

Pursuant to County Code, New Castle County reserves the right to purchase goods, contractual, and

professional services from other governments and cooperative purchasing agreements when it is

determined by the Office of Technology and Administrative Services to be in the best interest of the

County.

INDEMNITY

Vendor shall indemnify, defend, and hold harmless New Castle County from and against any and all

claims, demands, suits, judgments, costs, and expenses asserted by a person or persons, including, but

not limited to, agents, employees, or volunteers of vendor, by reason of death or injury to persons, or

loss or damage to property, resulting from operations or use of services, products and/or equipment

purchased hereunder, or sustained in or upon the premises of New Castle County.

STATE OF DELAWARE BUSINESS LICENSE

Within seven (7) days from receiving a notice of award, the successful vendor shall either furnish the

County with proof of a Delaware Business Licensure or initiate the process of application where

required. https://onestop.delaware.gov/

CONTRACT ACCESSIBILITY

This contract shall be accessible to State agencies, political subdivisions, school districts, and volunteer

fire companies.

CONFIDENTIALITY

All documents submitted as part of the vendor’s bid/proposal will be deemed confidential during the

evaluation process. Vendor proposals will not be available for review by anyone other than New Castle

County’s Evaluation Committee or its designated agents. There shall be no disclosure of any vendor’s

information to a competing vendor prior to award of the contract.

09/29/23

Bid# 24-2409R

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Title:	24-2409R - Bearings and Industrial Supplies
Category:	Goods and Services
Status:	Open

24-2409R - Bearings and Industrial Supplies

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