24-2410R - Repair of Electronics, Starters, VFD’s and Electrical Components

Agency:	New Castle County
State:	Delaware
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Posted:	Oct 10, 2023
Due:	Oct 25, 2023
Solicitation No:	24-2410R - Repair of Electronics, Starters, VFD’s and Electrical Components
Publication URL:	To access bid details, please log in.

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NEW CASTLE COUNTY

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

REPAIR OF ELECTRONICS, STARTERS, VFD’S AND ELECTRICAL COMPONENTS

Bid # 24-2410R

New Castle County is seeking sealed bids for: Repair of Electronics, Starters, VFD’s and Electrical

Components, Bid #24-2410R

Bidders are asked to submit sealed bids to New Castle County Purchasing Division, New Castle County

Government Center, 87 Reads Way, New Castle, DE 19720. Bids must be received by

2:00 p.m. on Wednesday, October 25, 2023 must be provided within a sealed envelope.

Questions concerning the project should be submitted in writing via email to Robin Allen, Procurement

Agent, at robin.allen@newcastlede.gov by 12:00 Noon on October 17, 2023.

INSTRUCTIONS FOR BID SUBMISSION

➢ Sealed envelopes must clearly display Bid# 24-2410R, REPAIR OF ELECTRONICS,

STARTERS, VFD’S AND ELECTRICAL COMPONENTS in the lower left quadrant on the

front.

➢ Facsimile transmissions of bids are unacceptable and will be rejected without any notice

to the bidding vendor.

➢ Bidders are responsible to retrieve the bid specifications and all addendums from the

New Castle County Purchasing website at www.newcastlede.gov/Bids.aspx.

Pursuant to New Castle County Code and Delaware Law, each bidder must submit proof satisfactory to

the County or its designated representative that the bidder and every subcontractor possesses valid and

effective licenses required by the United States, State of Delaware, County and any applicable political

subdivision in which the project is located to do business within each such jurisdiction and to perform

the labor and/or supply the materials involved in the performance of the contract. No contract will be

executed prior to the submission of such proof and the acceptance thereof by the County or its

designated representative.

Awards, if any, will be made in conjunction with the Delaware Code, Subchapter 2, Chapter 69, Title 29,

and the New Castle County Code.

09/19/23

Bid #24-2410R

Page 1 of 14

NEW CASTLE COUNTY

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

REPAIR OF ELECTRONICS, STARTERS, VFD’S AND ELECTRICAL COMPONENTS

Bid # 24-2410R

SUMMARY OF PURCHASING REQUEST

SCOPE

The intention of the bid is to provide firm pricing for the inspection, diagnosis and repair of starters,

VFD’s and Electrical and Electronic Components. These specifications shall encompass starters,

VFD’s and electrical components of various types, single and three phases for low and medium

voltage applications.

QUALITY ASSURANCE AND WARRANTY

The Starters, VFD’s and Electrical and Electronic Components shall be repaired by an experienced repair

shop with at least 10 years of experience in the repair and testing of Starters, VFD’s and Electrical

Components.

Third party/aftermarket repair parts and components will be considered provided they meet all the

requirements specified herein. The County reserves the right to require original OEM parts when

deemed in its best interest.

The bidder shall have an established quality control program. The bidder shall comply with NEC, IEC

and IEEE requirements for the repair and testing of Starters, VFD’s and Electrical and Electronic

Components, as applicable.

The bidder shall warrant all equipment to be of the highest quality construction, free of defects in

material and workmanship. A written warranty shall include specific details described below.

All items shall be tested and certified as correct prior to return to New Castle County.

The repair and reconditioning including all parts and components furnished shall be warranted for two

(2) years from the date of the repair.

Components failing to perform as specified, or as represented, or as proven defective in service during

the warranty period, shall be replaced, repaired, or satisfactorily modified by the bidder without cost of

parts and labor to New Castle County.

09/19/23

Bid #24-2410R

Page 2 of 14

NEW CASTLE COUNTY

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

REPAIR OF ELECTRONICS, STARTERS, VFD’S AND ELECTRICAL COMPONENTS

Bid # 24-2410R

BID INSTRUCTIONS

All proposals shall be evaluated based on the PERCENT DISCOUNT FROM STANDARD REPAIR LIST PRICE.

New Castle County shall be the sole and final judge of the acceptability of proposed equipment and

materials.

STATEMENT OF WORK

Repair Shop Work

09/19/23

Unless specifically directed otherwise, when an item is sent to the contractor for

repair, the contractor shall:

a. Inspect the item thoroughly and determine the scope of repair. This step

shall include:

1. Visual inspection and standard testing methods to determine the

item’s condition. The contractor shall use their professional

judgement to determine the level of inspection required.

2. Determine the scope of work to repair the item and cost estimate

to complete that work. Determine time to complete all work.

3. Determine the cost to replace with new rather than repair.

Notify the County of the inspection, estimate for repair and time to complete all

work. This step shall be done by e-mail. The contractor shall include: a

breakdown of costs for the repair; an itemized list of costs for any extras or

supplemental work; a firm quote for replacement of the item in kind; and an

estimated schedule for completion of the repair work.

a. Upon approval by the County, the contractor shall repair the item as

quoted.

Bid #24-2410R

Page 3 of 14

NEW CASTLE COUNTY

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

REPAIR OF ELECTRONICS, STARTERS, VFD’S AND ELECTRICAL COMPONENTS

Bid # 24-2410R

b. If the County elects not to repair the item, the contractor shall

reassemble (if requested) and return the item to the County in the same

condition as it was delivered; in these cases, the County shall be liable for

standard inspection fee and the shipping and handling costs, only.

TECHNICAL REQUIREMENTS

Unless specifically directed otherwise, the contractor shall repair all items to

restore them to meet or exceed their original conditions and specifications.

Component parts shall be new unless new components are not available or cost

prohibitive. When reconditioned parts are used, it shall be noted as such in the

repair estimate

All repaired items shall be fully tested prior to returning to the County

PICKUP AND DELIVERY

The Contractor shall be required to arrange shipping or pick up and deliver items

to the Conner Building, 187A Old Churchman’s Road, New Castle DE, 19720. The

County reserves the right to make deliveries to or pick up from the contractor's

shop as it deems appropriate.

TURN AROUND TIME

The starters, VFD’s and electrical components serviced under this contract may

represent critical equipment to New Castle County’s wastewater collection and

treatment system which provides a vital service to the community. As such, it is

important that these items be repaired promptly and be returned so that they

may be put back into service without delay.

09/19/23

Bid #24-2410R

Page 4 of 14

NEW CASTLE COUNTY

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

REPAIR OF ELECTRONICS, STARTERS, VFD’S AND ELECTRICAL COMPONENTS

Bid # 24-2410R

DOCUMENTATION

Contractor shall provide the County with a written report of all service activity

performed. This report shall list the date and time of the request for service;

identification of the item; a detailed description of any test performed; a

detailed description of repairs, a detailed list of parts replaced by part bidder and

part identification number.

Aside from the above report, tagging and documentation of all items worked on

shall be done and signed by the technician performing the work.

WARRANTY

The contractor shall warrant all components and repairs for two (2) years.

All service visits, shipping costs, parts, mileage, labor, inspection, testing, etc.,

necessary to correct a defect under the repair warranty shall be performed by

the contractor at no additional cost to the County.

TYPICAL ITEMS

The following list of typical manufacturers and items to be repaired

a. Allen-Bradley SMC Flex solid state reduced voltage starter

Sizes 150- F43 thru 150-F201

b. Eaton Corp reduced voltage starters

Series S801 and S811

c. Schneider Electric Softstarts and Drives

Various sizes and models

d. General Electric Transceivers

MDS series

09/19/23

Bid #24-2410R

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Title:	24-2410R - Repair of Electronics, Starters, VFD’s and Electrical Components
Category:	Goods and Services
Status:	Open

24-2410R - Repair of Electronics, Starters, VFD’s and Electrical Components

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