24C-077 - Portable Toilets and Septic Pumping

Agency:	New Castle County
State:	Delaware
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Mar 22, 2024
Due:	Apr 10, 2024
Solicitation No:	24C-077 - Portable Toilets and Septic Pumping
Publication URL:	To access bid details, please log in.

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

PORTABLE TOILETS AND SEPTIC PUMPING

Bid# 24C-077

New Castle County is seeking sealed bids for Portable Toilets and Septic Pumping,

Bid #24C-077

Interested parties are asked to submit proposals to New Castle County, Procurement Division, New

Castle County Government Center, 87 Reads Way, New Castle, DE 19720, stating their interest and

qualifications. Proposals must be received by 2pm on Wednesday, April 10, 2024 and must include one

(1) printed hard copy and one (1) USB drive containing an electronic version of the proposal within a

sealed envelope. The electronic submission will be considered the original, and must replicate the

printed hard copy, with all appropriate signed documents. If there are any discrepancies between the

two submissions, the original (electronic) submission is considered the official version for purposes of

evaluation. The hard copy is only reviewed if the electronic version cannot be viewed due to a technical

issue.

Delivery Method for Bid Submission Options:

- You can mail your bid submission to 87 Reads Way, New Castle, Delaware. However, it is

recommended to use a carrier that can guarantee delivery and provide tracking information, so

your bid submission packet arrives at the deadline date and time.

- You can deliver your bid submission packet in person prior to the Bid Opening to the Government

Center, located at 87 Reads Way, New Castle, DE 19720 between the hours of 8 a.m. and 3:30 p.m.

You can go inside the building to the lobby area and do either of the following:

1) call a member of Administrative Services at 302-395-5965 from the Lobby Phone or your

cell phone, and have a Procurement representative meet you in the lobby and accept your bid packet

and provide a receipt, or

2) you can ask the Receptionist to contact Procurement.

Please remember on the bid opening date, your bid submission must be turned in no later than 2:00

p.m. on Wednesday, April 10, 2024 to be accepted and you are welcome to attend the bid opening

meeting at that time.

Questions concerning the project should be submitted in writing via email to Senior Procurement Agent

Name, Robin Allen at robin.allen@newcastlede.gov by Noon on April 3, 2024.

INSTRUCTIONS FOR BID SUBMISSION

➢ Sealed envelopes must clearly display Portable Toilets and Septic Pumping,

Bid #24C-077 in the lower left quadrant on the front.

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Bid# 24C-077

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

PORTABLE TOILETS AND SEPTIC PUMPING

Bid# 24C-077

➢ Facsimile transmissions of bids are unacceptable and will be rejected without any notice to the

bidding vendor.

➢ Bidders are responsible to retrieve the bid specifications and all addendums from the New

Castle County Purchasing website at www.newcastlede.gov/Bids.aspx.

➢ Bidders must complete and submit with their proposal both the Non-Collusion

Statement/Signature Page and the Authorized Representative Procurement Affidavit which are

located as the final pages of the bid specifications. Failure to sign and return these documents

could result in your bid submission being rejected.

Pursuant to New Castle County Code and Delaware Law, each bidder must submit proof satisfactory to

the County or its designated representative that the bidder and every subcontractor possesses valid and

effective licenses required by the United States, State of Delaware, County and any applicable political

subdivision in which the project is located to do business within each such jurisdiction and to perform

the labor and/or supply the materials involved in the performance of the contract. No contract will be

executed prior to the submission of such proof and the acceptance thereof by the County or its

designated representative.

Awards, if any, will be made in conjunction with the Delaware Code, Subchapter 2, Chapter 69, Title 29,

and the New Castle County Code.

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Bid# 24C-077

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

PORTABLE TOILETS AND SEPTIC PUMPING

Bid# 24C-077

SUMMARY OF PURCHASING REQUEST

SCOPE OF WORK | SPECIFICATIONS

To provide portable toilets, servicing of portable toilets and provide septic pumping as specified by New

Castle County.

Vendor must have all applicable federal, state and local licenses and must perform work in accordance

with all applicable laws and regulations.

Vendor must be a licensed state of Delaware hauler, and shall dispose of all wastes to the satisfaction of

New Castle County. A photocopy of the State of Delaware hauler’s permit shall accompany bid.

Vendor shall have a local outlet located in New Castle County to have their bid considered.

REQUIREMENTS

New Castle County’s requirements for portable toilets servicing and septic pumping may include annual

(year-round), seasonal and short-term services with varied service frequencies.

Vendor must be capable of supplying handicapped accessible portable toilet units. New Castle County

will determine placement, but generally where more than one unit is required one would be

handicapped.

Vendor must be capable and willing to provide emergency service 24 hours per day, 7 days per week.

Emergency service may include cleanup, problems due to vandalism, storms, accidents, or otherwise.

Emergency service shall be provided within two (2) hours of notification and may include Saturday and

Sunday requests.

Vendor shall quote complete price for furnishing portable toilets that are in a good, clean condition, and

have the overall appearance of a new unit. Servicing of portable toilets shall be included in the price

quoted, and shall consist of complete removal of wastes, replacements of appropriate chemicals to

assure masking of odors, cleaning and disinfection of units, replacement of supplies, repairs to units and

equipment, and all other services necessary to maintain a neat and sanitary unit. Portable toilets must

be cleaned and disinfected twice a week, on Mondays and Fridays. A weekly written update must be e-

mailed to the NCC Property Maintenance Section indicating the date in which the units were serviced.

Portable toilets units shall be weatherproofed and vented to assure proper circulation of air and

reduction of odors. Holding containers must be leak proof.

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Bid# 24C-077

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

PORTABLE TOILETS AND SEPTIC PUMPING

Bid# 24C-077

New Castle County reserves the right to refuse delivery of any unit deemed unacceptable due to

appearance or damage.

Vendor must replace any unacceptable units within 48 hours of notification to ensure uninterrupted

service.

Portable toilets required for special events must be removed within 24 hours after completion of the

event.

Vendor must supply proof of servicing (i.e., route schedule with times and dates of servicing or another

means acceptable to New Castle County).

New Castle County reserves the right to add or delete locations or units as needed during the life of the

contract at the prices quoted.

Vendor must drive/park on paved surfaces only at all times, unless written permission is provided for

special circumstances.

DAMAGE WAIVER

If the portable toilets are damaged or destroyed, the County shall have no obligation to repair or replace

them. Furthermore, New Castle County shall not pay for the removal of damaged units.

NO SUBSTITUTIONS

Pursuant to New Castle County Code, Section 2.05.502A11b., New Castle County has the right to specify

a particular brand to match existing inventory. Therefore, no substitutions will be permitted.

FUNDING OUT

The continuation of this contract is contingent upon funding appropriated by New Castle County

Council.

RIGHT TO INSPECT

New Castle County reserves the right to use any information it sees fit to establish the ability and

qualifications of any bidder to perform all conditions of the contract, including, but not limited to,

visiting bidder's service facilities and requesting additional information after opening bids if such

inspection and additional information is considered necessary to properly evaluate a bidder's

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Bid# 24C-077

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

PORTABLE TOILETS AND SEPTIC PUMPING

Bid# 24C-077

qualifications and capabilities. This prevents New Castle County from entering into a contract with a firm

unable to furnish the quality of workmanship, materials, or services the County requires.

BASIS OF AWARD

The Division of Purchasing shall award this contract to the lowest responsible and responsive bidder(s)

who best meets the terms and conditions of the bid. The award will be made on the basis of price,

product evaluation, and prior history of service capability.

The Division of Purchasing reserves the right to reject any or all bids in whole or in part, to make

multiple awards, partial awards, award by types, award by sections, item by item, or lump sum total,

whichever may be most advantageous to New Castle County. There is no guarantee that New Castle

County will grant to any awardee any request for services and/or products.

Pursuant to County Code, New Castle County reserves the right to purchase goods, contractual, and

professional services from other governments and cooperative purchasing agreements when it is

determined by the Office of Technology and Administrative Services to be in the best interest of the

County.

INDEMNITY

Vendor shall indemnify, defend, and hold harmless New Castle County from and against any and all

claims, demands, suits, judgments, costs, and expenses asserted by a person or persons, including, but

not limited to, agents, employees, or volunteers of vendor, by reason of death or injury to persons, or

loss or damage to property, resulting from operations or use of services, products and/or equipment

purchased hereunder, or sustained in or upon the premises of New Castle County.

STATE OF DELAWARE BUSINESS LICENSE

Within seven (7) days from receiving a notice of award, the successful vendor shall either furnish the

County with proof of a Delaware Business Licensure or initiate the process of application where

required. https://onestop.delaware.gov/

CONTRACT ACCESSIBILITY

This contract shall be accessible to State agencies, political subdivisions, school districts, and volunteer

fire companies.

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Bid# 24C-077

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Title:	24C-077 - Portable Toilets and Septic Pumping
Category:	Goods and Services
Status:	Open

24C-077 - Portable Toilets and Septic Pumping

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