25A-141 - Library Supplies

Agency:	New Castle County
State:	Delaware
Type of Government:	State & Local
Category:	76 - Books, Maps, and Other Publications
Posted:	Jan 8, 2024
Due:	Feb 7, 2024
Solicitation No:	25A-141 - Library Supplies
Publication URL:	To access bid details, please log in.

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Bid# 25A-141

Library Supplies

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

New Castle County is seeking sealed bids for library supplies for various libraries in New Castle

County

Bidders are asked to submit sealed bids to New Castle County Purchasing Division, New Castle

County Government Center, 87 Reads Way, New Castle, DE 19720. Bids must be received by

2:00 p.m. on February 7, 2024, and must be provided within a sealed envelope.

Questions concerning the project should be submitted in writing via email to

Susan.Smith@newcastlede.gov by end of day on Thursday, January 25, 2024.

INSTRUCTIONS FOR BID SUBMISSION

➢ Sealed envelopes must clearly display Bid # 25A-141, Library Supplies in the lower left

quadrant on the front.

➢ Facsimile transmissions of bids are unacceptable and will be rejected without any notice

to the bidding vendor.

➢ Bidders are responsible to retrieve the bid specifications and all addendums from the

New Castle County Purchasing website at www.newcastlede.gov/Bids.aspx.

Pursuant to New Castle County Code and Delaware Law, each bidder must submit proof

satisfactory to the County or its designated representative that the bidder and every

subcontractor possesses valid and effective licenses required by the United States, State of

Delaware, County and any applicable political subdivision in which the project is located to do

business within each such jurisdiction and to perform the labor and/or supply the materials

involved in the performance of the contract. No contract will be executed prior to the

submission of such proof and the acceptance thereof by the County or its designated

representative.

Awards, if any, will be made in conjunction with the Delaware Code, Subchapter 2, Chapter 69,

Title 29, and the New Castle County Code.

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Bid# 25A-141

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Bid# 25A-141

Library Supplies

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

SCOPE OF WORK | SPECIFICATIONS

New Castle County is seeking to procure library supplies for various libraries in New Castle

County. Vendors will bid on their catalog in its entirety from which the County will select

products.

Vendors are to provide a discounted price on their entire catalog. New Castle County should

be receiving all deliveries without shipping charges being incurred.

Vendors will be responsible for their errors, as well as defective, or damaged merchandise

received, and will arrange within ten (10) days of notification for the return shipping,

replacement if applicable, etc., and will pay costs related to such.

Vendors will be required to identify a contact person, plus alternate within their organization,

who has specific knowledge of the terms and specific pricing and discounts reflected in this bid.

The contact person or alternate will provide price quotes, handle returns, replacements, billing

discrepancies, etc., as may arise.

New Castle County makes no guarantee as to the total quantity to be ordered or dollars to be

spent under this contract.

FUNDING OUT

The continuation of this contract is contingent upon funding appropriated by New Castle

County Council.

COST

Please provide costs as specified for this purchasing request on the Pricing Page. New Castle

County is requesting a discount off the listed catalog price. If discounts are broken into the

category of purchase (i.e. supplies, furniture, etc.) please note the category and discount

offered on such.

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Bid# 25A-141

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Bid# 25A-141

Library Supplies

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

BASIS OF AWARD

The Division of Purchasing shall award this contract to the lowest responsible and responsive

bidder(s) who best meets the terms and conditions of the bid. The award will be made on the

basis of price, product evaluation, and prior history of service capability.

The Division of Purchasing reserves the right to reject any or all bids in whole or in part, to

make multiple awards, partial awards, award by types, award by sections, item by item, or lump

sum total, whichever may be most advantageous to New Castle County. There is no guarantee

that New Castle County will grant to any awardee any request for services and/or products.

Pursuant to County Code, New Castle County reserves the right to purchase goods, contractual,

and professional services from other governments and cooperative purchasing agreements

when it is determined by the Office of Technology and Administrative Services to be in the best

interest of the County.

INDEMNITY

Vendor shall indemnify, defend, and hold harmless New Castle County from and against any

and all claims, demands, suits, judgments, costs, and expenses asserted by a person or persons,

including, but not limited to, agents, employees, or volunteers of vendor, by reason of death or

injury to persons, or loss or damage to property, resulting from operations or use of services,

products and/or equipment purchased hereunder, or sustained in or upon the premises of New

Castle County.

STATE OF DELAWARE BUSINESS LICENSE

Within seven (7) days from receiving a notice of award, the successful vendor shall either

furnish the County with proof of a Delaware Business Licensure or initiate the process of

application where required. https://onestop.delaware.gov/

CONTRACT ACCESSIBILITY

This contract shall be accessible to State agencies, political subdivisions, school districts, and

volunteer fire companies.

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Bid# 25A-141

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Bid# 25A-141

Library Supplies

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

CONFIDENTIALITY

All documents submitted as part of the vendor’s bid/proposal will be deemed confidential

during the evaluation process. Vendor proposals will not be available for review by anyone

other than New Castle County’s Evaluation Committee or its designated agents. There shall be

no disclosure of any vendor’s information to a competing vendor prior to award of the contract.

New Castle County is a public agency and is subject to the Freedom of Information Act (FOIA).

State Code Title 29, Chapter 100. Vendor(s) are advised that once a proposal/bid is received by

New Castle County and a decision on contract award is made, its contents will become public

record, and nothing contained in the proposal will be deemed to be confidential except those

proprietary items marked as “trade secrets”.

MINORITY

Minority and Women-owned Business Enterprises (MWBE) will be afforded full opportunity to

submit proposals and will not be subject to discrimination on the basis of race, color, national

origin, sex, religion, age, disability, or sexual orientation in the consideration of this award.

MATERIAL SAFETY DATA SHEETS (MSDS)

If required by State or Federal regulations, the awarded vendor must provide the MSDS sheets

to the Risk Management Division and to the requesting department.

REQUIRED INSURANCE

Workers’ Compensation & Employer’s Liability Insurance

Vendor shall purchase and keep in force and effect workers’ compensation insurance that will

provide the applicable statutory benefits for all of the vendor’s employees who may or do

suffer covered injuries or diseases while involved in the performance of their work for the

Vendor; and, even if permitted to do so by statute, Vendor shall not reject any workers’

compensation insurance option that, in the absence of such a rejection, would be applicable to

any of the said employees. The policy providing the workers’ compensation insurance shall

include: (1) broad form all-states coverage; (2) an endorsement that specifically waives any

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Bid# 25A-141

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Bid# 25A-141

Library Supplies

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

subrogation rights the insurer would otherwise have against New Castle County, its officials or

employees.

Vendor shall purchase and keep in force and effect, Employer’s Liability insurance with

minimum limits for each employee of $1,000,000 for each bodily injury by accident, or

occupational disease, and $1,000,000 aggregate minimum limits for all bodily injuries by

accidents and occupational diseases within the coverage period, regardless of the number of

employees who may sustain bodily injuries by accident or occupational disease.

Automobile and General Liability Insurance

Vendor shall purchase: (1) motor vehicle liability coverage, for owned, hired and non-owned

vehicles, covering any and all claims for bodily injury and property damage that arise out of

Vendor’s performance of work for New Castle County, (2) comprehensive Commercial General

Liability (CGL) insurance with limits of no less than $1,000,000 each occurrence and $2,000,000

annual aggregate. The CGL policy shall be extended by endorsement or otherwise to also

include (a) coverage for Contractual Liability assumed by Vendor, with defense provided in

addition to and separate from policy limits for indemnities of the named insured, (b) coverage

for Independent Contractor Liability providing coverage in connection with such portion of the

Services being subcontracted prior to any of the Services being subcontracted, in accordance

with the terms and conditions of this Agreement, (c) coverage for Broad Form Property Damage

Liability, (d) coverage for Personal Injury and Advertiser’s Liability, (e) products and completed

operations.

( ) Professional Liability Insurance (applicable if checked)

Each vendor of professional services for whom this provision is applicable shall provide

professional liability insurance with limits of at least $1,000,000 per occurrence and $3,000,000

annual aggregate. All insurance required under this contract except workers’ compensation,

employer’s liability, and professional liability (if applicable) shall be provided on a policy(s) that

specifically names New Castle County, its officials and employees as additional insureds. Each

policy shall provide an endorsement that specifically waives any subrogation rights the insurer

would otherwise have against New Castle County, its officials or employees.

Each policy shall be endorsed to require the insurer to give New Castle County at least thirty

(30) days’ advance written notice of the insurer’s intention to cancel, refuse to renew, or

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Title:	25A-141 - Library Supplies
Category:	Goods and Services
Status:	Open

25A-141 - Library Supplies

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