24C-189 - Temporary Employment Services

Agency:	New Castle County
State:	Delaware
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services U - Education and Training Services
Posted:	Oct 11, 2023
Due:	Nov 1, 2023
Solicitation No:	24C-189 - Temporary Employment Services
Publication URL:	To access bid details, please log in.

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 24C-189

Temporary Employment Services

New Castle County is seeking sealed bids for temporary employment services for all

departments.

Bidders are asked to submit sealed bids to New Castle County Purchasing Division, New Castle

County Government Center, 87 Reads Way, New Castle, DE 19720. Bids must be received by

2PM on Wednesday November 1st, 2024 and must be provided within a sealed envelope.

Questions concerning the project should be submitted in writing via email to Frank Penta at

frank.j.penta@newcastlede.gov by end of day on Thursday October 19th, 2023.

INSTRUCTIONS FOR BID SUBMISSION

➢ Sealed envelopes must clearly display Bid #24C-189, Temporary Employment Services in

the lower left quadrant on the front.

➢ Facsimile transmissions of bids are unacceptable and will be rejected without any notice

to the bidding vendor.

➢ Bidders are responsible to retrieve the bid specifications and all addendums from the

New Castle County Purchasing website at www.newcastlede.gov/Bids.aspx.

Pursuant to New Castle County Code and Delaware Law, each bidder must submit proof

satisfactory to the County or its designated representative that the bidder and every

subcontractor possesses valid and effective licenses required by the United States, State of

Delaware, County and any applicable political subdivision in which the project is located to do

business within each such jurisdiction and to perform the labor and/or supply the materials

involved in the performance of the contract. No contract will be executed prior to the

submission of such proof and the acceptance thereof by the County or its designated

representative.

Awards, if any, will be made in conjunction with the Delaware Code, Subchapter 2, Chapter 69,

Title 29, and the New Castle County Code.

10/6/23

Bid# 24C-189

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 24C-189

Temporary Employment Services

SUMMARY OF PURCHASING REQUEST

New Castle County is seeking proposals for agencies to provide temporary employees with

various skills on an as-needed basis. The vendor is responsible for ensuring only qualified

personnel are utilized, and that the background of personnel employed warrants employment

in any County facility.

Upon request of New Castle County, this will include the completion of background checks and

drug tests, at the vendor’s expense, including criminal background checks on all applicants prior

to filling any New Castle County position. The vendor must provide the agencies they utilize to

perform background checks as well as the agency and type of drug testing performed.

Upon request of New Castle County, the vendor shall furnish related test scores/resumes for

any temporary personnel who are being interviewed by New Castle County. New Castle County

reserves the right to interview applicants and/or review resumes of applicants before filling a

specific position. Upon notification by the County that a temporary worker is needed, the

successful vendor will have 24 hours to advise the County of their ability or inability to fill the

position on the date required by the County. If the successful vendor fails to notify the County

within the allotted time, or is unable to fill the position, the County will seek services from

another vendor. Should the temporary supplied by the agency fail to report on the date

required by the County, the County shall have the right to cancel the assignment with the

providing agency and procure the services from another agency.

If the vendor is notified the day following the first workday (excluding holidays and weekends)

that the temporary placed with the County does not meet the qualifications as stated, the

County shall not be charged.

A temporary employee on assignment or previously on assignment with New Castle County

applies for a position with New Castle County and is hired into a permanent position, New

Castle County shall in no way be financially responsible to the bid vendor.

The County may require additional positions not listed. The vendor is requested to provide

these to the County at a competitive rate. Should the County judge these rates to be higher

priced than the competitors, the County shall seek the services from another vendor.

Temporaries working on New Castle County assignments at the expiration of this contract will

be permitted to complete their assignments with the County. New Castle County reserves the

right to seek temporaries from special opportunity groups as deemed appropriate.

10/6/23

Bid# 24C-189

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 24C-189

Temporary Employment Services

TERMINATION

In the event the vendor does not fulfill its obligation under the terms and conditions of the

contract, the contract may be canceled by the Purchasing Division with written notice. Reasons

for cancellation of contract include, but are not limited to:

- Excessive failure to fill a job order within specified time frame.

- Failure to supply qualified personnel in accordance with job class specifications.

BILLING

Invoices must include backup documentation and a timesheet signed by both employee and

agency supervisor.

GENERAL SUPPLIER INFORMATION FORM

Please provide general information pertaining to your corporate operations. Information

should include, but is not limited to, the following:

- Name, Title, Address

- Telephone, Fax, and E-mail information

- Number of workers hired annually.

- Numbers of years in operation

- Total annual sales revenue

- Temporary Staffing Services annual sales revenue

- Number of employees

Additionally, please provide three (3) customer references that the County may contact to ask

general questions of regarding their experience with your agency.

PRICING

Provide bids for each of the following on an hourly basis, by position.

- Temporary’s Hourly Pay Rate Range. (Dollars per hour) The temporary’s actual pay rate,

excluding employee benefits contributions, agency markups, and similar expenses. Please

provide a minimum and maximum hourly pay rate.

10/6/23

Bid# 24C-189

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 24C-189

Temporary Employment Services

- Agency’s Standard Markups. Agency’s actual bill rate for each position. Please provide a

minimum and maximum hourly rate to be billed to the County for each position.

- Overtime Premium. (Percentage of base hourly wage) The County assumes an Overtime

Premium of 50% of base hourly bill rate (additional) for the hours worked more than 40

hour per week for the County, or a single agency or division within the County in each

week. All overtime must be approved prior to the appropriate County team member.

- Prices shall remain firm for the term of the contract, except if the Federal Minimum Wage

changes, in which case all contracted wage rates below the Federal Minimum Wage will be

raised to the Federal Minimum Wage.

- Fraudulent or Over-reporting of Hours Worked. The County will hold the successful vendor

liable for fraudulent or over-reporting of hours worked.

- Please provide these cost as specified for this purchasing request on the Pricing Page.

FUNDING OUT

The continuation of this contract is contingent upon funding appropriated by New Castle

County Council.

BASIS OF AWARD

The Division of Purchasing shall award this contract to the lowest responsible and responsive

bidder(s) who best meets the terms and conditions of the bid. The award will be made on the

basis of price, product evaluation, and prior history of service capability.

The Division of Purchasing reserves the right to reject any or all bids in whole or in part, to

make multiple awards, partial awards, award by types, award by sections, item by item, or lump

sum total, whichever may be most advantageous to New Castle County. There is no guarantee

that New Castle County will grant any awardee any request for services and/or products.

Pursuant to County Code, New Castle County reserves the right to purchase goods, contractual,

and professional services from other governments and cooperative purchasing agreements

when it is determined by the Office of Technology and Administrative Services to be in the best

interest of the County.

10/6/23

Bid# 24C-189

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 24C-189

Temporary Employment Services

INDEMNITY

Vendor shall indemnify, defend, and hold harmless New Castle County from and against any

and all claims, demands, suits, judgments, costs, and expenses asserted by a person or persons,

including, but not limited to, agents, employees, or volunteers of vendor, by reason of death or

injury to persons, or loss or damage to property, resulting from operations or use of services,

products and/or equipment purchased hereunder, or sustained in or upon the premises of New

Castle County.

STATE OF DELAWARE BUSINESS LICENSE

Within seven (7) days from receiving notice of award, the successful vendor shall either furnish

the County with proof of a Delaware Business Licensure or initiate the process of application

where required. https://onestop.delaware.gov/

CONTRACT ACCESSIBILITY

This contract shall be accessible to State agencies, political subdivisions, school districts, and

volunteer fire companies.

CONFIDENTIALITY

All documents submitted as part of the vendor’s bid/proposal will be deemed confidential

during the evaluation process. Vendor proposals will not be available for review by anyone

other than New Castle County’s Evaluation Committee or its designated agents. There shall be

no disclosure of any vendor’s information to a competing vendor prior to award of the contract.

New Castle County is a public agency and is subject to the Freedom of Information Act (FOIA).

State Code Title 29, Chapter 100. Vendor(s) are advised that once a proposal/bid is received by

New Castle County and a decision on contract award is made, its contents will become public

record, and nothing contained in the proposal will be deemed to be confidential except those

proprietary items marked as “trade secrets”.

10/6/23

Bid# 24C-189

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Title:	24C-189 - Temporary Employment Services
Category:	Professional Services (RFPs)
Status:	Open

24C-189 - Temporary Employment Services

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