24S-104 - Program Client Relocation Units

Agency:	New Castle County
State:	Delaware
Type of Government:	State & Local
Category:	G - Social Services V - Transportation, Travel and Relocation Services
Posted:	Jan 10, 2024
Due:	Jan 31, 2024
Solicitation No:	24S-104 - Program Client Relocation Units
Publication URL:	To access bid details, please log in.

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid # 24S-104

PROGRAM CLIENT RELOCATION UNITS

LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES GRANT

REQUEST FOR QUALIFICATIONS

New Castle County is seeking competitive sealed priced proposals to PROGRAM CLIENT

RELOCATION UNITS – LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES GRANT –

REQUEST FOR QUALIFICATIONS.

Interested parties are asked to submit a priced proposal to New Castle County Purchasing

Division, New Castle County Government Center, 87 Reads Way, New Castle, DE 19720, stating

their interest and qualifications. Proposals must be received by 2:00 pm on Wednesday

January 31, 2024 and must include two (2) hard copies and one (1) copy of the proposal on a

USB or similar type thumb drive within a sealed envelope. All information submitted on the

electronic drive must match the hard copy submission. The electronic version submitted will

be deemed the final version for evaluation purposes.

Questions concerning the project should be submitted in writing via email to Robin Allen,

Senior Procurement Agent, at robin.allen@newcastlede.gov by Noon on January 19, 2024.

INSTRUCTIONS FOR PROPOSAL SUBMISSION

➢ Sealed proposal envelopes must clearly display Bid # 24S-104 - PROGRAM CLIENT

RELOCATION UNITS – LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES

GRANT – REQUEST FOR QUALIFICATIONS in the lower left quadrant on the front.

➢ Facsimile transmissions of proposals are unacceptable and will be rejected without any

notice to the bidding vendor.

➢ Bidders are responsible to retrieve the bid specifications and all addendums from the

New Castle County Purchasing website at www.newcastlede.gov/Bids.aspx.

➢ Proposals shall be no more than 30 pages in length excluding Procurement forms

(Signature Page and Affidavit).

12/13/23

Bid# 24S-104

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid # 24S-104

PROGRAM CLIENT RELOCATION UNITS

LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES GRANT

REQUEST FOR QUALIFICATIONS

TIMELINE FOR PROPOSAL

RFP Event

Bid Opportunity Published Online & Advertised

Questions Due to robin.allen@newcastlede.gov

Mandatory Pre-Bid Meeting – Virtual via Teams 9:30 a.m.

Addendum Posted to http://www.newcastlede.gov/Bids.aspx (if needed)

Bid/Proposal Due to New Castle County by 2:00 p.m.

Bid/Contract Awarded No Later Than (*)

Date

1/10/24

1/19/24

1/25/24

TBD

1/31/24

2/12/24

*To attend the Mandatory Pre-Bid Meeting, please RSVP to robin.allen@newcastlede.gov by Monday,

1/22/24 by Noon. with your email address, so I can send you the link for the meeting.

Pursuant to New Castle County Code and Delaware Law, each bidder must submit proof

satisfactory to the County or its designated representative that the bidder and every

subcontractor possesses valid and effective licenses required by the United States, State of

Delaware, County and any applicable political subdivision in which the project is located to do

business within each such jurisdiction and to perform the labor and/or supply the materials

involved in the performance of the contract. No contract will be executed prior to the

submission of such proof and the acceptance thereof by the County or its designated

representative.

Awards, if any, will be made in conjunction with the Delaware Code, Subchapter 2, Chapter 69,

Title 29, and the New Castle County Code.

12/13/23

Bid# 24S-104

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid # 24S-104

PROGRAM CLIENT RELOCATION UNITS

LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES GRANT

REQUEST FOR QUALIFICATIONS

SUMMARY OF PURCHASING REQUEST

BACKGROUND

New Castle County is seeking proposals for Program Client Relocation Units (“unit”) to

accommodate program participating families while lead interim controls, abatement and

healthy homes activities occur in their primary residence.

Lead poisoning is a national public health issue concerned with the health impact lead poisoning

has on pregnant women and children under the age of six. New Castle County applied and

received funding from the US Department of Housing and Urban Development (HUD) to help

reduce the hazards of lead poisoning in pre-1978 homes across the county.

Under the current and active Lead Hazard Reduction Demonstration Grant (LHRD) and Healthy

Homes Supplement Grant, the Department of Community Services’ Lead Reduction Program is

authorized to provide lead reduction interim controls and abatement activities throughout New

Castle County.

The New Castle County Lead Hazard Reduction (“No Lead”) program seeks socially responsible

Delaware-based Landlords starting on/about February 2023 and continuing expectantly through

the end of the grant period, December 2026. The No Lead Program seeks no more than five (5)

single family or duplex units. Specifically, three in the City of Wilmington limits, one in New

Castle, and one in Newark, DE. Landlords are allowed to submit quotes for more than one unit.

All participating landlords must operate in compliance with all EPA, HUD, State, and Local lead

hazard control/safe unit regulations, laws and standards.

SCOPE

All interested landlords must provide detailed information/documentation, including photos,

evidencing the proposed unit’s safety and proximity to public transportation. The unit must have

a minimum of three (3) bedrooms. The program looks to lease each unit for a minimum of three

(3) years with the grant paying one, all-inclusive, flat rate per month to landlord(s). The monthly

rental unit cost must factor in the following requirements: fully furnished (new) with all major

appliances; utility costs – water, cable, sewer, trash; homeowner’s insurance; general internal

12/13/23

Bid# 24S-104

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid # 24S-104

PROGRAM CLIENT RELOCATION UNITS

LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES GRANT

REQUEST FOR QUALIFICATIONS

equipment/appliances/furniture and external maintenance; and any other costs the landlord

decides to include in the flat monthly rental rate. The No Lead Grant Program staff will ensure

the relocated clients maintain units in good condition during the three-year term of occupancy.

Landlords are responsible for regular maintenance of house systems and outside yard, sidewalks

and related landlord/tenant code requirements. The NCC No-Lead Program will provide COVID

certified cleaners between each tenant stay.

OBJECTIVE

New Castle County’s No-lead program is seeking proposals to provide lead-safe housing for

clients who are temporarily displaced while receiving lead and healthy homes remediation. The

average stay per client is 15 business days.

REQUIREMENTS

• Property must have a minimum of 2 bedrooms; preferably 3 bedrooms.

• Evidence property is lead free or willingness to allow lead control work in the unit under

the grant prior to rental.

• Program is seeking at least 2 properties in New Castle County. Specifically, program

needs 1 property in the City of Wilmington; 1 unit in New Castle, DE and/or 1 property

in New Castle County. Property can be an apartment or single family.

• Landlord must include a copy of the NCC Parcel report for each property address.

Search website: http://www.nccde.org/parcelsearch. The detail must include: Parcel#,

property description/characteristics, permit history, zoning, deed history, upgrades,

renovations, tax and sewer bills, sketches, code enforcement activity.

• Flat rate with cost breakdown required with no escalation. One flat monthly rate for the

3-year lease. Summary of all the lease details of what is included in the flat monthly

fixed rate must be included in the response submission.

• Photos of property – all internal rooms and all exterior angles.

• Photos of appliances currently in property and/or those to be purchased upon award

(Required in unit for the 3-year lease: stove, refrigerator, microwave, optional:

washer/dryer).

• All furniture must be new upon lease. Provide photos of furniture to be purchased.

Minimum furniture includes: living room sleeper sofa with mattress, sturdy dining

12/13/23

Bid# 24S-104

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid # 24S-104

PROGRAM CLIENT RELOCATION UNITS

LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES GRANT

REQUEST FOR QUALIFICATIONS

room/dinette set that seats at least four (4), one double/queen bed in the master

bedroom and 1 set of extra-long/adult twin beds in all other bedrooms with mattresses

with box-springs, as needed, for each bed. Furniture must be child safe – no sharp

edges, no glass tables, no bunk or trundle beds; at least 1 chest of drawers per room.

• Cable ready and active wi-fi. *Include cost of services in cost breakdown.

• Copy of completed lease agreement you intend to use.

• Government SAM number: https://sam.gov/content/home

• Landlord agrees to a pre-award unit walk-thru by Program personnel.

Additional Information regarding the Proposal:

o Describe the management team

o Identify who will be responsible for each component of the proposed project

o Identify who will be the primary contact for daily communication with the County

o A pre-bid meeting is scheduled for January 18, 2024.

o A site inspection may be needed and conducted prior to award.

NOTE: New Castle County requires project team members to commit to the duration of their

assigned project role. Replacements for key project members must be submitted in writing to

the County.

12/13/23

Bid# 24S-104

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Title:	24S-104 - Program Client Relocation Units
Category:	Goods and Services
Status:	Open

24S-104 - Program Client Relocation Units

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