SPECIAL MAGISTRATE SERVICES

Agency:	City of Fort Pierce
State:	Florida
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services V - Transportation, Travel and Relocation Services
Posted:	Jan 8, 2024
Due:	Feb 8, 2024
Solicitation No:	RFP NO. 2024-008
Publication URL:	To access bid details, please log in.

Bid Number:	RFP NO. 2024-008
Bid Title:	SPECIAL MAGISTRATE SERVICES
Category:	Bid
Status:	Open

Description:

The City of Fort Pierce (the “City”) solicits proposals from qualified Florida Bar licensed attorneys and retired judges (hereinafter "Special Magistrate") to provide Special Magistrate services in conducting compliance and review hearings as assigned by the City Commission in accordance with the terms, conditions, and specifications contained in this Request for Proposal. The Magistrate must achieve the requirements of the Scope of Work stated herein.

In order to be considered, the Special Magistrate must provide evidence that he or she (1) is a resident of the State of Florida; (2) is a retired Florida Judge or an attorney whose membership with the Florida Bar is in good standing and has at least 7 years' experience; and (3) possess experience and expertise in at least one of the following disciplines and working familiarity with the others: land use matters, local government law, Americans with Disabilities and Fair Housing Act Law, real estate law, administrative law, and the Florida Building Code.

Publication Date/Time:

1/8/2024 12:00 AM

Publication Information:

TREASURE COAST NEWS LEGAL ADS, DEMANDSTAR WEBSITE

Closing Date/Time:

2/8/2024 3:00 PM

Submittal Information:

SEALED OR ELECTRONIC SUBMISSION ACCEPTED

Contact Person:

Gelencia Carter, Purchasing Manager, 772-467-3102 ; Peggy Arriaz Project Manager

Download Available:

Yes

Fee:

Plan & Spec Available:

There are no plans associated with this project only specifications.

Business Hours:

08:00 AM - 05:00 PM

Fax Number:

772-467-3848

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DELIVER TO:

City of Fort Pierce, Purchasing Division

Room 101

100 North U.S. #1

Fort Pierce, FL 34950

MAIL TO:

City of Fort Pierce Purchasing Division,

Room 101

P.O. Box 1480

Fort Pierce, FL 34954-1480

Bid Writer: Gelencia Carter, (772) 467-3102

Mandatory Site-Visit:

N/A

Mandatory Site-Visit Location:

N/A

Proposal Due Date & Time

3:00PM, THURSDAY, FEBURARY 8, 2024

Proposer Name:

Mailing Address:

City, State, Zip Code:

CITY OF FORT PIERCE

REQUEST FOR PROPOSAL

and

PROPOSER ACKNOWLEDGMENT

RFP No: 2024-008

RFP Title: SPECIAL MAGISTRATE SERVICES

Proposal/Bid Opening Location:

Purchasing Division Conference Room, Room 101

100 North U.S. #1, 1st Floor

Ft. Pierce, Florida 34950

If you need any reasonable accommodation for any type of

disability in order to participate in this procurement, please

contact this department as soon as possible.

I hereby certify that this proposal is made without prior

understanding, agreement, or connection with any

corporation, firm, or person submitting a proposal for

the same materials, supplies or equipment, and is in all

respects fair and without collusion or fraud. I agree to

abide by all conditions of this proposal and certify that I

am authorized to sign this bid for the proposer.

______________

Authorized Signature (Manual)

Typed or Printed Name:

Type of Entity (Select one):

Corporation

Partnership

Proprietorship

________

Title:

Incorporated in the State of:

Year:

Delivery in

days, After Receipt Order

Phone Number:

Payment Terms:

Fax Number:

FEIN or SS Number:

E-Mail Address:

Local Business: ___Y ___N MWBE: ___Y ___N

Bid Security is attached, when required, in the amount If returning as a “No Bid” state reason:

of $ _________________________________________

F.O.B. DESTINATION

THIS PAGE MUST BE COMPLETED AND RETURNED WITH YOUR PROPOSAL

RFP No. 2024-008

Table of Contents

SECTION I – GENERAL CONDITIONS, INSTRUCTIONS, AND INFORMATION FOR

PROPOSERS

GENERAL INFORMATION

DELAYS

EXECUTION OF BID

NO RESPONSE

BID/ OPENING

TAXES

DISCOUNTS

MISTAKES

INVOICING AND PAYMENT

DELIVERY

ADDITIONAL TERMS AND CONDITIONS

INTERPRETATION

ADDENDUM

DISPUTES

CONFLICT OF INTEREST

LEGAL REQUIREMENTS

DRUG FREE WORKPLACE

MINORITY/WOMEN OWNED BUSINESS ENTERPRICES

PUBLIC ENTITY CRIMES

AWARD

EEO STATEMENT

CONTRACTUAL AGREEMENT

GOVERNMENTAL RESTRICTION

PATENTS AND ROYALTIES

ADVERTISING

ASSIGNMENT

COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH

FACILITIES

REPRESENTATION

DISQUALIFICATION OF PROPOSER

ADJUSTMENTS/CHANGES/DEVIATIONS

PUBLIC RECORDS

PROPOSAL PREPARATION COSTS

COOPERATIVE PURCHASING

CANCELLATION

Table of Contents

RFP No. 2024-008

SECTION II – INSTRUCTIONS TO PROPOSERS

1 PROPOSAL OPENING DATE

2 SUBMISSION OF PROPOSALS

3 INQUIRIES/QUESTIONS

SECTION III– STATEMENT OF WORK

1 PURPOSE

2 SCOPE OF WORK

3 INTENT

4 CONTACT TERM

5 RULE FOR PROPOSALS

6 EVALUATION CRITERIA

CHECKLIST

PROPOSAL’S QUESTIONNAIRE

Table of Contents

RFP No. 2024-008

SECTION I

GENERAL CONDITIONS, INSTRUCITONS, AND INFORMATION FOR PROPOSERS

1. GENERAL INFORMATION

These documents constitute the complete set of specification requirements and proposal

forms. All proposal sheets and attachments must be executed and submitted in a sealed

envelope. DO NOT INCLUDE MORE THAN ONE PROPOSAL PER ENVELOPE

(CLEARLY MARK PROPOSAL AS “ORIGINAL” AND REQUESTED NUMBER OF

COPIES AS “COPY” ON EACH SET ENCLOSED). The face to the envelope shall

contain Proposer’s name, return address, the date and time of proposal opening, the

proposal number and title. Proposals not submitted on the enclosed Proposal Form shall

be rejected. By submitting a proposal, the Proposer agrees to be subject to all terms and

conditions specified herein. No exceptions to the terms and conditions shall be allowed.

Proposers shall submit their proposal complete with all supporting documentation.

SUBMITTAL OF A PROPOSAL IN RESPONSE TO REQUEST FOR PROPOSAL

CONSTITUTES AN OFFER BY THE PROPOSER. Proposals which do not comply with

the requirements may be rejected at the option of the City.

2. DELAYS

The City, at its sole discretion, may delay the scheduled due dates indicated above if it is

to the advantage of the City to do so. The City will notify proposers of all changes

in scheduled due dates by written addendum.

3. EXECUTION OF PROPOSALS

Proposal must contain a manual signature, in ink, of an authorized representative

who has the legal ability to bind the Proposer in contractual obligations in the

space provided on Page 1 of Proposer/Proposal Acknowledgment and on the Bid

Response Form. FAILURE TO PROPERLY SIGN THE BID SHALL INVALIDATE

SAME, AND IT SHALL NOT BE CONSIDERED FOR AN AWARD. Proposals must be

typed or legibly printed in ink. All corrections made by Proposer to any part of the proposal

document must be initialed in ink. The original proposal conditions and specifications

cannot be changed or altered in any way. Altered proposals will not be considered.

Clarification of proposals submitted shall be in letter form, signed by proposers and

attached to the proposal.

4. NO RESPONSE

If not submitting a bid, respond by returning only the Proposer acknowledgment form,

marking it “No Bid,” and give the reason in the space provided.

5. PROPOSAL OPENING

Shall be public, at the address, date, and time specified on the proposer Acknowledgment

form. The proposal time must be and shall be scrupulously observed. Under no

circumstances shall proposals be delivered after the time specified to be considered; such

proposals will be returned unopened. The City will not be responsible for late deliveries

or delayed mail. The time/date stamp clock located in the Purchasing Department shall

General Conditions

RFP No. 2024-008

serve as the official authority to determine the lateness of any proposal. It is the

Proposer’s sole responsibility to assure that his/her proposal is complete and delivered at

the proper time and place of the proposal opening. Proposals, that for any reason are not

so delivered, will not be considered. Offers by facsimile, telegram, or telephone are not

acceptable. A proposal may NOT be altered by the Proposer after the opening of the

proposals. Proposal tabulations will be furnished on the web sites:

https://www.cityoffortpierce.com and Demandstar https://www.demandstar.com .

6. TAXES

The City is exempt from Federal Excise and State Sales Taxes on direct purchases of

tangible personal property. The City exemption number is on the face of the Purchase

Order. If requested, the Purchasing Director will provide an exemption certificate to the

awarded Proposer. Vendors or contractors doing business with the City shall not be

exempt from paying sales tax to their suppliers for materials to fulfill contractual

obligations with the City Tax Exemption Number in securing such materials. This

exemption does not apply to purchases of tangible personal property in the performance

of contracts for the City.

7. DISCOUNTS

Cash discounts for prompt payment shall not be considered in determining the lowest net

cost for bid evaluation purposes.

8. MISTAKES

a. Proposers are expected to examine the specifications, delivery schedule, bid

prices, extensions and all instructions pertaining to supplies and services.

FAILURE TO DO SO WILL BE AT PROPOSER’S RISK. In the event of

extension error(s), the unit price will prevail, and the Proposer’s total offer will

be corrected accordingly.

b. Written amounts shall take precedence over numerical amounts. In the event of

addition error(s), the unit price and extension thereof will prevail, and the

Proposer’s total offer will be corrected accordingly. Proposals having erasures

or corrections must be initialed in ink by the Proposer.

9. INVOICING AND PAYMENT

Payment for any and all invoice(s) that may arise as a result of a contract or purchase

order issued pursuant to this proposal specification shall minimally meet the following

conditions to be considered as a valid payment request:

a. A timely submission of a properly certified invoice(s), in strict accordance with the

price(s) and delivery elements as stipulated in the contract or purchase order

document, and to be submitted to the Finance Department at the address as

stipulated on the Purchase Order.

b. All invoices submitted shall consist of an original and one (1) copy; clearly

reference the subject contract or purchase order number; provide a sufficient

salient description to identify goods or service for which payment is requested;

contain date of delivery; bid number, original or legible copy of signed delivery

receipt including both a manual signature and printed name of a designated City

employee or authorized agent; be clearly marked as “partial”, “complete”, or “final”

General Conditions

RFP No. 2024-008

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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SPECIAL MAGISTRATE SERVICES

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See also