FORT PIERCE ANIMAL ADOPTION CENTER - VETERINARY CLINIC
| Agency: | City of Fort Pierce |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Feb 13, 2024 |
| Due: | Mar 4, 2024 |
| Solicitation No: | BID NO. 2024-017 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
BID NO. 2024-017
|
| Bid Title: |
FORT PIERCE ANIMAL ADOPTION CENTER - VETERINARY CLINIC
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| Category: | Bid |
| Status: | Open |
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Attachment Preview
DELIVER TO:
City of Fort Pierce, Purchasing Division
Room 101
100 North U.S. #1
Fort Pierce, FL 34950
MAIL TO:
City of Fort Pierce Purchasing Division,
Room 101
P.O. Box 1480
Fort Pierce, FL 34954-1480
Bid Writer: Gelencia Carter, 772-467-3102
Mandatory Pre- Bid Conference Date:
N/A
Mandatory Pre-Bid Location:
N/A
Bid Due Date & Time:
3:00PM, MONDAY, MARCH 4, 2024
Bidder Name:
Mailing Address:
City, State, Zip Code:
CITY OF FORT PIERCE
INVITATION TO BID
and
BIDDER ACKNOWLEDGMENT
Bid No: 2024-017
Bid Title: FORT PIERCE ANIMAL ADOPTION
CENTER - VETERINARY CLINIC
Bid Opening Location:
Purchasing Division Conference Room, Room 101
100 North U.S. #1, 1st Floor
Ft. Pierce, Florida 34950
If you need any reasonable accommodation for any type of
disability in order to participate in this procurement, please
contact this department as soon as possible.
I hereby certify that this bid is made without prior
understanding, agreement, or connection with any
corporation, firm, or person submitting a bid for the
same materials, supplies or equipment, and is in all
respects fair and without collusion or fraud. I agree to
abide by all conditions of this bid and certify that I am
authorized to sign this bid for the bidder.
X
______________
Authorized Signature (Manual)
Typed or Printed Name:
Type of Entity (Select one):
Corporation
Partnership
Proprietorship
________
________
________
Title:
Incorporated in the State of:
Year:
Delivery in
days, After Receipt Order
Phone Number:
Payment Terms: Net 30 Days
Fax Number:
FEIN or SS Number:
E-Mail Address:
Local Business: ___Y ___N MWBE: ___Y ___N
Bid Security is attached, when required, in the amount If returning as a "No Bid" state reason:
of $ _________________________________________
F.O.B. DESTINATION
THIS PAGE MUST BE COMPLETED AND RETURNED WITH YOUR BID
Bid No. 2024-017
Table of Contents
SECTION I – GENERAL CONDITIONS, INSTRUCTIONS, AND INFORMATION FOR
BIDDERS
1
GENERAL INFORMATION
1
2
DELAYS
1
3
EXECUTION OF BIDS
1
4
NO BID
1
5
BID OPENING
1
6
TAXES
2
7
DISCOUNTS
2
8
MISTAKES
2
9
INVOICING AND PAYMENT
2
10 DELIVERY
3
11 ADDITIONAL TERMS AND CONDITIONS
3
12 INTERPRETATION
3
13 ADDENDUM
3
14 DISPUTES
4
15 CONFLICT OF INTEREST
4
16 LEGAL REQUIREMENTS
4
17 DRUG FREE WORKPLACE
4
18 MINORITY/WOMEN OWNED BUSINESS ENTERPRICES
4
19 PUBLIC ENTITY CRIMES
4
20 AWARD
5
21 EEO STATEMENT
5
22 CONTRACTUAL AGREEMENT
5
23 GOVERNMENTAL RESTRICTION
5
24 PATENTS AND ROYALTIES
5
25 ADVERTISING
5
26 ASSIGNMENT
6
27 COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH
6
28 FACILITIES
6
29 REPRESENTATION
6
30 DISQUALIFICATION OF BIDDER
6
31 ADJUSTMENTS/CHANGES/DEVIATIONS
6
32 INSURANCE
6
33 PUBLIC RECORDS
7
34 BID REPRESENTATION
7
35 COOPERATIVE PURCHASING
7
36 CANCELLATION
7
SECTION II – INSURANCE REQUIREMENTS
8
SECTION III – INSTRUCTIONS TO BIDDERS
1
BID OPEN DATE
2
SUBMISSION OF BIDS
3
INQUIRIES/QUESTIONS
4
SUBIMITTAL REQUIREMENTS
5
GENERAL INFORMATION
ii
Table of Contents
14
14
15
14
15
15
Bid No. 2024-017
6
CERTICATE OF INSURANCE
15
7
LEGAL REQUIREMENTS
15
8
EVALUATION CRITERIA
15
9
REFERENCES
15
10 LICENSING
16
11 BUSINESS TAX RECEIPT (OCCUPATIONAL LICENSE)
16
12 W-9 TAXPAYER IDENTIFICATION NUMBER AND CERTICATION
16
FORM
13 MINORITY PARTICIPATION AND OUTREACH PROGRAM
16
SECTION IV – STATEMENT OF WORK
17
1
OBJECTIVE
17
SECTION V – FORMS
15
1
DRUG-FREE WORKPLACE
19
2
REFERENCES
20
3
W-9 FORM
21
4
BID RESPONSE FORM
22
5
BIDDER’S CHECKLIST
24
PDF ATTACHMENTS
MAP OVERHEAD
PROPOSED LAYOUT
Table of Contents
iii
Bid No. 2024-017
SECTION I
GENERAL CONDITIONS, INSTRUCTIONS, AND INFORMATION FOR PROPOSERS
1. GENERAL INFORMATION
These documents constitute the complete set of specification requirements and bid forms.
All bid sheets and attachments must be executed and submitted in a sealed envelope.
DO NOT INCLUDE MORE THAN ONE BID PER ENVELOPE (CLEARLY MARK BID
AS “ORIGINAL” AND REQUESTED NUMBER OF COPIES AS “COPY” ON EACH
SET ENCLOSED). The face to the envelope shall contain Bidder’s name, return address,
the date and time of bid opening, the bid number and title. Bids not submitted on the
enclosed Bid Form shall be rejected. By submitting a bid, the Bidder agrees to be subject
to all terms and conditions specified herein. No exceptions to the terms and conditions
shall be allowed. Bidders shall submit two (2) complete sets (one [1] original and one [1]
copy ) of their bid complete with all supporting documentation. SUBMITTAL OF A BID IN
RESPONSE TO THIS INVITATION TO BID CONSTITUTES AN OFFER BY THE
BIDDER. Bids, which do not comply with the requirements, may be rejected at the option
of the City.
2. DELAYS
The City, at its sole discretion, may delay the scheduled due dates indicated above if it is
to the advantage of the City to do so. The City will notify bidders of all changes in
scheduled due dates by written addendum.
3. EXECUTION OF BID
Bid must contain a manual signature, in ink, of an authorized representative who
has the legal ability to bind the Bidder in contractual obligations in the space
provided on Page 1 of Bidder/Proposal Acknowledgment and on the Bid Response
Form. FAILURE TO PROPERLY SIGN THE BID SHALL INVALIDATE SAME, AND IT
SHALL NOT BE CONSIDERED FOR AN AWARD. Bids must be typed or legibly printed
in ink. All corrections made by Bidder to any part of the bid document must be initialed in
ink. The original bid conditions and specifications cannot be changed or altered in any
way. Altered bids will not be considered. Clarification of bids submitted shall be in letter
form, signed by bidders and attached to the bid.
4. NO BID
If not submitting a bid, respond by returning only the Bidder acknowledgment form,
marking it “No Bid,” and give the reason in the space provided.
5. BID OPENING
Shall be public, at the address, date, and time specified on the bidder Acknowledgment
form. The bid time must be and shall be scrupulously observed. Under no circumstances
shall bids delivered after the time specified be considered; such bids will be returned
unopened. The City will not be responsible for late deliveries or delayed mail. The
time/date stamp clock located in the Purchasing Department shall serve as the official
authority to determine lateness of any bid. It is the Bidders sole responsibility to assure
that his/her bid is complete and delivered at the proper time and place of the bid opening.
General Conditions
1
Bid No. 2024-017
Bids, which for any reason are not so delivered, will not be considered. Offers by
facsimile, telegram, or telephone are not acceptable. A bid may NOT be altered by the
Bidder after opening of the bids. Bid tabulations will be furnished on the City’s web site:
https://www.cityoffortpierce.com and Demandstar https://www.demandstar.com .
6. TAXES
The City is exempt from Federal Excise and State Sales Taxes on direct purchases of
tangible personal property. The City exemption number is on the face of the Purchase
Order. If requested, the Purchasing Director will provide an exemption certificate to the
awarded Bidder. Vendors or contractors doing business with the City shall not be exempt
from paying sales tax to their suppliers for materials to fulfill contractual obligations with
the City Tax Exemption Number in securing such materials. This exemption does not
apply to purchases of tangible personal property in the performance of contracts for the
City.
7. DISCOUNTS
Cash discounts for prompt payment shall not be considered in determining the lowest net
cost for bid evaluation purposes.
8. MISTAKES
a. Bidders are expected to examine the specifications, delivery schedule, bid
prices, extensions and all instructions pertaining to supplies and services.
FAILURE TO DO SO WILL BE AT BIDDER’S RISK. In the event of extension
error(s), the unit price will prevail and the Bidder’s total offer will be corrected
accordingly.
b. Written amounts shall take precedence over numerical amounts. In the event of
addition error(s), the unit price and extension thereof will prevail and the Bidder’s
total offer will be corrected accordingly. Bids having erasures or corrections must
be initialed in ink by the Bidder.
9. INVOICING AND PAYMENT
Payment for any and all invoice(s) that may arise as a result of a contract or purchase
order issued pursuant to this bid specification shall minimally meet the following
conditions to be considered as a valid payment request:
a. A timely submission of a properly certified invoice(s), in strict accordance with the
price(s) and delivery elements as stipulated in the contract or purchase order
document, and to be submitted to the Finance Department at the address as
stipulated on the Purchase Order.
b. All invoices submitted shall consist of an original and one (1) copy; clearly
reference the subject contract or purchase order number; provide a sufficient
salient description to identify goods or service for which payment is requested;
contain date of delivery; bid number, original or legible copy of signed delivery
receipt including both a manual signature and printed name of a designated City
employee or authorized agent; be clearly marked as “partial”, “complete”, or “final”
invoice. The City will accept partial deliveries unless otherwise specified into
contract or purchase order document.
General Conditions
2
Bid No. 2024-017
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