Herbicides & Pesticides for Golf Course & Sports Fields (Annual Bid)

Agency:	City of Fort Walton
State:	Florida
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Posted:	Feb 13, 2024
Due:	Mar 21, 2024
Publication URL:	To access bid details, please log in.

Bid Number:	24-008 ITB
Bid Title:	Herbicides & Pesticides for Golf Course & Sports Fields (Annual Bid)
Category:	Upcoming bids
Status:	Open

Description:

Overview – The purpose of this Invitation to Bid (ITB) is to secure reliable, economically-priced herbicides, pesticides, fungicides and miscellaneous products for the City of Fort Walton Beach, as listed in Exhibit A. The City is seeking qualified suppliers to deliver the specified products or City-approved equals within timeframe specified by bidders after receipt of a City Purchase Order. The City desires to use annual contract(s), giving preference to suppliers who are awarded line items in this Invitation to Bid. PLEASE SEE BID DOCUMENT FOR COMPLETE DETAILS.

Publication Date/Time:

2/13/2024 11:00 AM

Closing Date/Time:

3/21/2024 2:30 PM

Contact Person:

Giuliana Scott, Purchasing Manager
Phone: 850.833.9523
gscott@fwb.org

Attachment Preview

City of Fort Walton Beach, Florida

ITB 24-008 - Herbicides & Pesticides for GC & Sports Fields

INVITATION TO BID

ISSUE DATE:

Feb. 13, 2024

City of Fort Walton Beach, Florida

Purchasing Division

105 Miracle Strip Pkwy SW

Fort Walton Beach, Florida 32548

Telephone: (850) 833-9523

Fax: (850) 833-9643

Website: http://www.fwb.org

BID NO:

OPENING DATE:

OPENING TIME

ITB 24-008

Mar. 21, 2024

2:30 PM CST

BID REQUESTED:

HERBICIDES & PESTICIDES FOR GOLF COURSE & SPORTS FIELDS (ANNUAL BID)

The City of Fort Walton Beach invites bids for HERBICIDES & PESTICIDES FOR GOLF

COURSE & SPORTS FIELDS (Annual Bid). Bids will be opened and publicly read aloud

at City Hall Annex Bldg. - Purchasing Division Office, City of Fort Walton Beach, 105

Miracle Strip Parkway SW, Fort Walton Beach, Florida at 2:30 PM (CST) on March 21,

2024. Bids must be SUBMITTED ON THE FORMS FURNISHED BY THE CITY and in

accordance with specifications and the list of quantities desired.

Respondents are advised that from the date of release of this solicitation until award of the contract,

no contact with City personnel related to this solicitation is permitted. All communications

are to be directed to the Purchasing Representative and sole contact listed below.

It is the intent and purpose of the City of Fort Walton Beach that this Invitation to Bid promotes

competitive bidding. It shall be the Bidder's responsibility to advise the Purchasing Division at the

address noted in the Special Conditions, if any language, requirements, etc. or any combination

thereof, inadvertently restricts or limits the requirements stated in this Invitation to Bid to a single

source. Such notification must be submitted in writing and must be received by the Purchasing

Division no later than ten (10) days prior to the bid opening date.

Sincerely,

Giuliana Scott

Purchasing Manager

Page 1 of 37

City of Fort Walton Beach, Florida

ITB 24-008 - Herbicides & Pesticides for GC & Sports Fields

TABLE OF CONTENTS

BID REQUESTED: ...................................................................................................................... 1

TABLE OF CONTENTS ..............................................................................................................2

SECTION I: FORMS ........................................................................................................... 3 - 11

INSTRUCTIONS FOR SUBMITTING BID...................................................................3

COVER SHEET.................................................................................................................4

BIDDER’S CERTIFICATION.........................................................................................5

ADDENDUM PAGE..........................................................................................................6

REFERENCES ...................................................................................................................7

DRUG FREE WORKPLACE FORM ............................................................................8

PUBLIC ENTITY CRIMES FORM ........................................................................ 9 - 10

ANTI-COLLUSION STATEMENT ..............................................................................11

FEDERAL E-VERIFY COMPLIANCE .......................................................................12

SCRUTINIZED COMPANIES ......................................................................................13

SYSTEM FOR AWARD MANAGEMENT (SAM)……………………………….14 - 15

SECTION II: GENERAL CONDITIONS ....................................................................... 16 - 25

SECTION III: SPECIAL CONDITIONS ....................................................................... 26 - 29

INSURANCE PROVISIONS ................................................................... 27 - 28

SECTION IV: TECHNICAL SPECIFICATIONS ......................................................... 29 - 30

SECTION V: EXHIBIT A - PRODUCT PRICING SHEET.................................................31

NOTICE TO BIDDERS ..............................................................................................................32

EXHIBIT A: PRICE SHEEETS........................................................................................ 33 - 37

Page 2 of 37

City of Fort Walton Beach, Florida

ITB 24-008 - Herbicides & Pesticides for GC & Sports Fields

1.0 INSTRUCTIONS FOR SUBMITTING BID RESPONSE FOR ITB 24-008:

1. Bidders are expected to examine this bid form and all instructions. Failure to do so will be at

the Bidder's risk.

2. All prices and notations must be in ink or typewritten. No erasures are permitted. Mistakes may

be crossed out and corrections typed adjacent and must be initialed and dated in ink by person signing

bid. All bids must be signed with the firm name and by a responsible officer or employee.

3. Each Bidder shall furnish all the information required on the Bid form and each accompanying

sheet on which he/she makes an entry.

4. Unit price for each unit bid shall be shown for the unit size requested. A total shall be

entered in the amount column for each item bid. In case of discrepancy between a unit price and

extended price, the unit prices will be presumed to be correct. Failure to show unit prices may render

a bid as non-responsive.

5. Although the City generally awards bids based on a "lump sum" basis to the bidder submitting

the lowest responsive and responsible total bid as shown on the Invitation to Bid cover sheet, the City

may choose to award on a "per group" or "per item" basis. Therefore, bidders must submit with their

bids, all pricing pages on the forms provided, clearly indicating which items are bid and which are not.

Failure to submit these pages will render such bid non-responsive.

6. The City of Fort Walton Beach adheres to the Americans with Disabilities Act and will

make reasonable accommodations for access to this meeting by a physically handicapped person

upon notice 48 hours prior to the meeting. Please call the City Clerk, Kim M. Barnes, at 850-833-

9509 or e-mail at clerk@fwb.org to make a request. For Hearing Impaired the TDD line that is

honored throughout the United States is the Telecommunications Relay Service (TRS) and can be

reached by dialing 711. Below is a link with the details:

https://www.fcc.gov/sites/default/files/telecommunications_relay_service.pdf

BID CHECKLIST: Bidders are cautioned to assemble the bid packet using this check list:

______

N/A

Invitation to Bid Cover Sheet with Total Amount of bid Stated on It

Signed Bidder's Certification Page

Addendum Page

References Completed

Drug Free Workplace Form, Public Entities Crime Form

Anti-Collusion Statement, Federal E-Verify, and Scrutinized Companies Form

Invitation to Bid Price Schedule, Unit Price and Total Price Columns Completed

Bid Label Prepared as Specified

Bid Bond

SPECIAL ITEMS (APPLICABLE TO THIS BID ONLY):

______

Insurance (See Special Conditions)

Exceptions to Specifications on company letterhead (See General Conditions 2.7 & 2.8)

Product Specifications (See General Conditions 3.6)

NOTE: PLEASE ENSURE THAT ALL DOCUMENTS ARE COMPLETED AND SUBMITTED WITH

YOUR BID IN ACCORDANCE WITH THIS INSTRUCTION SHEET. FAILURE TO DO SO MAY

RESULT IN YOUR BID NOT BEING CONSIDERED FOR AWARD.

Page 3 of 37

City of Fort Walton Beach, Florida

SECTION I: REQUIRED FORMS

ITB 24-008 - Herbicides & Pesticides for GC & Sports Fields

SECTION 1.1 COVER SHEET

ITB TITLE: HERBICIDES & PESTICIDES FOR GOLF COURSE & SPORTS FIELDS

(ANNUAL BID)

ISSUE DATE: 02/13/2024

BID NO: ITB 24-008

This completed form must appear as the top sheet for all bids submitted.

NO BID BOND REQUIRED FOR THIS BID

Total Amount of bid or Base bid

$_______N/A________________

INDICATE METHOD OF BID BOND FURNISHED BELOW

Amount of bid Bond

Amount of Cashier's Check

Amount of Certified Check

(5%)

$ N/A

All Items bid? Yes ____ No ____

Submitted by:

NAME OF BUSINESS

MAILING ADDRESS

CITY, STATE, ZIP CODE

(

)

TELEPHONE NUMBER

BY:

SIGNATURE

NAME & TITLE (type or print)

EMAIL ADDRESS

(

)

FAX NUMBER

Page 4 of 37

City of Fort Walton Beach, Florida

ITB 24-008 - Herbicides & Pesticides for GC & Sports Fields

SECTION 1.2

BIDDER’S CERTIFICATION – ITB 24-008

I have carefully examined the Invitation to Bid (ITB), Instructions to Bidders, General and Special

Conditions, Vendor's Notes, Specifications, proposed agreement and any other documents

accompanying or made a part of this Invitation.

I hereby propose to furnish the goods or services specified in the Invitation at the prices or rates quoted

in my bid. I agree that my bid will remain firm for a period of up to ninety (90) days in order to allow

the City adequate time to evaluate the bids.

I certify that all information contained in this bid is truthful to the best of my knowledge and belief. I

further certify that I am duly authorized to submit this bid on behalf of the vendor/contractor as its act

and deed and that the vendor/contractor is ready, willing and able to perform if awarded the bid.

I further certify that this bid is made without prior understanding, agreement, connection, discussion,

or collusion with any other person, firm or corporation submitting a bid for the same product or service;

no officer, employee or agent of the City of Fort Walton Beach or of any other bidder interested in said

bid; and that the undersigned executed this Bidder's Certification with full knowledge and

understanding of the matters therein contained and was duly authorized to do so.

NAME OF BUSINESS

BY:

Signature

NAME & TITLE (type or print)

MAILING ADDRESS

CITY, STATE, ZIP CODE

(

)

TELEPHONE NUMBER

(

)

FAX NUMBER

EMAIL ADDRESS

DATE

Page 5 of 37

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

Herbicides & Pesticides for Golf Course & Sports Fields (Annual Bid)

Attachment Preview

See also