Professional Planning Services – Downtown Design Guidelines Manual
| Agency: | City of Fort Walton |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Jan 9, 2024 |
| Due: | Feb 8, 2024 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
24-004 RFP
|
| Bid Title: |
Professional Planning Services – Downtown Design Guidelines Manual
|
| Category: | Upcoming bids |
| Status: | Open |
|
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Attachment Preview
Professional Planning Services – Downtown Design Guidelines Manual
City of FWB, FL - RFP 24-004
CITY OF FORT WALTON BEACH
REQUEST FOR PROPOSALS
RFP #24-004
Professional Planning Services –
Downtown Design Guidelines Manual
Issued By:
Purchasing Division
105 Miracle Strip Parkway SW
Fort Walton Beach, Florida 32548
(850) 833-9523
Fax (850) 833-9643
www.fwb.org
Date of Issue: January 9, 2024
Responses Due: February 8, 2024 2:30 PM Local Time
Page 1 of 35
Professional Planning Services – Downtown Design Guidelines Manual
City of FWB, FL - RFP 24-004
TABLE OF CONTENTS
1.0 INTRODUCTION..............................................................................................................4
1.4 Submission Deadline ...........................................................................................................4
1.5 RFP Schedule.......................................................................................................................4
1.6 Terms of Agreement ............................................................................................................4
2.0 SCOPE OF SERVICES............................................................................................... 4 - 8
2.1 Scope of Services – Overview .............................................................................................4
2.2 Scope of Services – Design Manual ....................................................................................5
2.3 Guidelines ...................................................................................................................... 5 - 6
2.4 Past Studies - Links........................................................................................................ 6 - 7
2.5 Public presentations Schedules ...................................................................................... 7 - 8
2.6 Deliverables .........................................................................................................................8
3.0 REQUIREMENTS FOR SUBMISSION ................................................................. 9 - 13
3.1 Economy of Preparation ......................................................................................................9
3.2 Format; Required Sections........................................................................................... 9 - 12
3.3 Additional Information ......................................................................................................12
3.4 Alternate Proposals ............................................................................................................12
3.5 Questions; Vendor Inquiries; Sole Point of Contact; & Addenda .............................12 – 13
4.0 SUBMISSION OF QUALIFICATIONS .............................................................. 14 - 15
4.1 Sealed Proposals ................................................................................................................14
4.2 Sealed Proposals - copies...................................................................................................14
4.3 RFP Mailing Address & Outer Mailing Envelope Label...................................................14
4.4 Incurred Expenses ..............................................................................................................15
4.5 Interviews...........................................................................................................................15
5.0 EVALUATION PROCESS ..................................................................................... 15 - 16
5.1 Evaluation Committee .......................................................................................................15
5.2 Rating System ....................................................................................................................15
5.3 Initial Evaluation Committee Meeting – tentative date .....................................................15
5.4 Presentations ......................................................................................................................15
5.5 City’s Right to Reject All Proposals ..................................................................................16
5.6 City’s Requests to Modify Proposals.................................................................................16
5.7 City’s request for Additional Information .........................................................................16
5.8 Acceptance/Rejection/Modification to proposals ..............................................................16
5.9 Proposals Binding ..............................................................................................................16
6.0 EVALUATION CRITERIA .................................................................................. 17 - 18
6.1 RFP Evaluation Criteria ....................................................................................................17
6.2 Qualification Statement Evaluation Form – .............................................................. 17 - 18
6.3 Prohibition of Communication ..........................................................................................18
7.0 CONDITIONS OF PROPOSALS .......................................................................... 18 - 19
7.1 Late Proposals ....................................................................................................................18
7.2 Completeness .....................................................................................................................18
7.3 Proposer’s Certification Form............................................................................................18
Page 2 of 35
Professional Planning Services – Downtown Design Guidelines Manual
City of FWB, FL - RFP 24-004
7.4 Public Entity Crimes Form ...............................................................................................18
7.5 Drug-Free Workplace Form...............................................................................................18
7.6 Proposer’s Warranty ..........................................................................................................19
7.7 Public Opening...................................................................................................................19
7.8 Property of the City............................................................................................................19
7.9 Award Presentation ............................................................................................................19
7.10 Protest Period .....................................................................................................................19
8.0 TERMS & CONDITIONS OF CONTRACT........................................................19 – 24
8.1 Contract Required ..............................................................................................................19
8.2 Contract Term ....................................................................................................................19
8.3 Execution of Agreement ....................................................................................................19
8.4 Independent Contractor Status; Indemnity ........................................................................19
8.5 Copyrighted, Confidential Information .............................................................................20
8.6 Proprietary Information .....................................................................................................20
8.7 Time Is of The Essence......................................................................................................20
8.8 Assignment ........................................................................................................................20
8.9 Termination For Convenience ...........................................................................................20
8.10 Termination For Default ....................................................................................................20
8.11 Right to Audit Records ......................................................................................................20
8.12 Public Records Act ............................................................................................................21
8.13 Fiscal Year Funding Appropriation ...................................................................................22
8.14 Florida Prompt Payment Act ..................................................................................... 22 - 23
8.15 Purchase Contracts With Other Government Agencies.....................................................23
8.16 Insurance / Performance Bonds ................................................................................. 23 - 24
8.17 Workers Compensation Insurance .....................................................................................23
8.17 Commercial General Liability Insurance...........................................................................23
8.17 Commercial Automobile Liability Insurance ....................................................................24
8.17 Professional Liability / Errors & Omissions Insurance .....................................................24
9.0 FEDERAL TERMS & CONDITIONS .......................................................................N/A
10.0 STANDARD FORMS ..............................................................................................25 – 35
10.1 Attachment A: Proposer’s Certification ...........................................................................26
10.2 Attachment B: Addendum Page .......................................................................................27
10.3 Attachment C: Drug Free Workplace ...............................................................................28
10.4 Attachment D: Public Entity Crime Form ................................................................ 29 - 31
10.5 Attachment E: Lobbying Certification..............................................................................32
10.6 Attachment F: Anti-Collusion Form .................................................................................33
10.7 Attachment G: E-Verify Compliance Form......................................................................34
11.0 NOTICE TO BIDDERS ..................................................................................................35
Page 3 of 35
Professional Planning Services – Downtown Design Guidelines Manual
City of FWB, FL - RFP 24-004
1.0 INTRODUCTION
1.1 The City of Fort Walton Beach Growth Management Department is seeking a qualified
professional planning firm or consultant to facilitate a community planning process that culminates
in the development of a Downtown Design Guidelines Manual for the Downtown area of Fort
Walton Beach, Florida. The selected consultant will facilitate the public outreach efforts, develop
conceptual elements based on the input received through the public participation efforts, and
prepare recommendations for the urban design for Downtown Fort Walton Beach.
1.2 The City of Fort Walton Beach adheres to the Americans with Disabilities Act and will
make reasonable accommodations for access to this meeting by a physically handicapped person
upon notice 48 hours prior to the meeting. Please call the City Clerk, Kim M. Barnes, at 850-833-
9509 or e-mail at clerk@fwb.org to make a request. For Hearing Impaired the TDD line that is
honored throughout the United States is the Telecommunications Relay Service (TRS) and can be
reached by dialing 711. Below is a link with the details:
https://www.fcc.gov/sites/default/files/telecommunications_relay_service.pdf.
1.3 The information in this Request for Proposals outlines the scope of work, guidelines for
proposal preparation, selection procedure, and contract requirements for firms interested in
providing services.
1.4 REQUESTS FOR PROPOSALS DEADLINE:
February 8, 2024 – 2:30PM local time
1.5 RFP SCHEDULE: The following identifies the RFP process schedule:
RFP PROCESS
RFP Solicitation Issued
Proposals Due
Evaluation Committee Meeting (tentative date)
City Council Award – (tentative date)
DATE
January 9, 2024
February 8, 2024
February 20, 2024
March 12, 2024
1.6 TERM OF AGREEMENT: Services shall commence upon the issuance of a city-signed
purchase order and fully executed agreement between the City of Fort Walton Beach and the
successful respondent and services shall be completed within one-hundred, eighty (180) calendar
days.
2.0 SCOPE OF SERVICES
2.1 Overview - This project is intended to result in the creation of a Downtown Design
Guidelines Manual. This plan will establish a “toolbox” of architectural components that
will achieve the desired downtown vision while providing flexibility to existing property
owners and new developers. The Downtown Design Guidelines are intended to enhance
the success of the broader CRA (Community Redevelopment Area) efforts and concentrate
the focus on improving the vibrant economic potential of the downtown area.
Page 4 of 35
Professional Planning Services – Downtown Design Guidelines Manual
City of FWB, FL - RFP 24-004
2.2 Downtown Design Guidelines Manual. The Downtown Design Guidelines sets forth the
overall architectural/aesthetic vision for the downtown area and are a key component in the
implementation of the Downtown Master Plan. The ultimate goal is to create a unified
vision for Downtown by developing design guidelines that assist developers with design
and construction requirements that combine the City's vision for the CRA and the
Downtown District.
2.3 Guidelines. The Downtown Design Guidelines will include, at a minimum, the following
elements:
2.3.1
Land uses (horizontal and vertical): The proposed Downtown District
Design Guidelines should provide design criteria for the compatibility,
connectivity, and buffering between the proposed entertainment, retail,
office, residential, and public spaces. The land use guidelines should
consider each block within the DDOD (Downtown Design Overlay District)
boundary in terms of orientation, access, and public improvements while
not being too prescriptive in terms of proposed land uses that would inhibit
or discourage private redevelopment.
2.3.2
Building Height, Orientation, and Massing: The proposed building massing
and interior function/use orientation to public streets, amenities, parking,
etc. is critical to achieving the Downtown Master Plan vision. Similarly,
and related to the above mentioned land use section, it is important that the
proposed architectural design guidelines define the Downtown
character/materials while providing flexible development regulations that
achieve the Downtown Master Plan vision.
2.3.3
Architectural Character and Materials: Design guidelines honoring existing
historic structures while allowing contemporary, mixed use infill
development include a diverse and appropriate range of construction
materials.
2.3.4
Streetscapes and Parking: Streetscape design is critical to Downtown
businesses and should provide adequate width for both vehicles (motorized
and non-motorized) and pedestrians. Unique City, District, and wayfinding
signage with multiple access points, efficient circulation, and adequate
parking are essential to visitor experience. Strong emphasis should be
placed on implementing high quality streetscape amenities that accentuate
City character and support adjacent businesses.
2.3.5
Parks, Plazas, and Public Spaces: The planning and design of the outdoor
public environment is equally important to the buildings they support. The
Fort Walton Beach Landing is the signature open space and outdoor venue
within the City and was recently master planned to enhance the outdoor
amenities and special event facilities. The Downtown Master Plan includes
additional outdoor spaces such as the proposed town square located at the
intersection of Florida Place and Miracle Strip Parkway and the waterfront
area located under the expanded Brooks Street Bridge.
Page 5 of 35
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