Professional Services for Disaster Recovery Consultant Services

The City of Panama City, Florida (the “City”), through the City’s Disaster Recovery Services, seeks proposals from experienced and qualified disaster recovery consultants to provide Professional Services for Disaster Recovery Consultant Services. The scope of the project will include, but not limited to disaster preparedness, disaster recovery services through FEMA public assistance, assisting the City through disaster related grants to include but limited to Hazard Mitigation, Flood Mitigation (FMA), Community Development Grants (CDBG-DR), etc. (the “Project”), as is more fully described in Section 2, “RFP Scope of Services” for the Request for Proposals (“RFP”) documents. All references to Florida Statutes, City of Panama City and Panama City Codes, and other laws/regulations will be interpreted to include “as amended from time to time.”

Copies of this solicitation are available on the City’s webpage at https://www.panamacity.gov/bids.aspx or the City’s Bonfire Portal at https://panamacity.bonfirehub.com/portal/?tab=openOpportunities .

Please submit bids online using the City’s Bonfire Portal at https://panamacity.bonfirehub.com/portal/?tab=openOpportunities . All bids must be received by 2:00 p.m., CT, on May 23, 2023, at which time the bids will be opened, recorded, and read aloud at City Hall, 501 Harrison Avenue, Room 10, Lower Level, Panama City, Florida 32401. Please review all documents pertaining to this request before submitting requested information.

It is the sole responsibility of Proposers to ensure the receipt of all addenda. Therefore, it is recommended that firms periodically check the Panama City webpage or Bonfire Portal for updates through the issuance of addenda.

The Purchasing Division has scheduled a Voluntary Pre-Proposal Conference, on Monday, May 15, 2023, at 1:00 p.m. CT, at City Hall, 501 Harrison Avenue, Room 10, Lower Level, Panama City, FL 32401. Attendance is strongly encouraged, but not required. Use of personal protective equipment (such as masks) by those in attendance is recommended but not mandatory. At the discretion of the City, attendance may be offered via Video Conference.

Panama City reserves the right to accept any Proposals deemed to be in the best interest of the City, to waive any minor irregularities, scrivener’s errors, minor omissions, minor deviations, and/or technicalities in any Proposals, or to reject any or all Proposals and to re-advertise for new Proposals, in accordance with the applicable sections of the Florida Statutes, the City Charter and City Code, and this RFP. The responsibility for submitting a Proposal before the stated time and date is solely and strictly that of the Proposer. The City is not responsible for any delayed, late, lost, misdelivered, or non-delivered Proposals, no matter the cause.

PROPOSERS ARE ADVISED THAT PROPOSALS SUBMITTED WITH IRREGULARITIES, DEFICIENCIES, AND/OR TECHNICALITIES THAT DEVIATE FROM THE MINIMUM QUALIFICATIONS, EXPERIENCE, AND SUBMISSION REQUIREMENTS OF A REQUEST FOR QUALIFICATIONS (“RFQ”), REQUEST FOR PROPOSALS (“RFP”), INVITATION TO BID (“ITB”), INVITATION FOR BIDS (“IFB”), INVITATION TO QUOTE (“ITQ”), REQUESTS FOR LETTERS OF INTEREST (“RFLI”), AND REQUEST FOR SPONSORSHIPS (“RFS”) SHALL RESULT IN A NON-RESPONSIVE DETERMINATION. ONLY MINOR IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES MAY BE ALLOWED TO BE TIMELY CURED BY PROPOSERS AT THE SOLE DISCRETION OF THE CITY. MATERIAL IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES CANNOT BE CURED BY THE PROPOSER, AND ARE NOT WAIVABLE BY THE CITY.

City of Panama City, Purchasing Division