Notice of Intent to Award a Sole Source Procurement
Single/ Sole Source Number: NTSS-GR-24-02
Title: Purchase of service, repair, and maintenance of polymer preparation systems,
and rotary press
Date: 11/16/2023
Written Response Due: 11/23/2023
Time: 2:00 PM
E-mail Address: grosenberg@davie-fl.gov
Fax Number:
954-797-1059
This is not a Request for Proposals and there is no solicitation available. The proposed
contract action is for product or services for which the Town intends to negotiate and
award with only one source under the authority of the Town of Davie Code Section 2-323
(b). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses
will not be considered as proposals, bids, or quotes.
The Town of Davie, Florida intends to negotiate sole-source procurement of service,
repair, and maintenance of polymer preparation systems, and rotary press. The Town
would contract this procurement with Cornerstone Mechanical.
Interested firms or individuals may identify their interest and capability to respond to the
requirement by submitting in writing their name, address, point of contact, telephone
number, email, and a statement regarding capability to provide the specified procurement.
Interested firms will be considered only if they respond with clear and convincing
documentation that they are capable of meeting or exceeding the requirements stated
herein. All responses received within seven (7) business days after the date of publication
of this synopsis will be reviewed by the Town. A determination by the Procurement
Manager & sourcing Buyer not to compete this proposed action based on the responses
to this notice is solely within the discretion of the Procurement Manager. Purchases over
F.S. § 287.017(3), as amended, will be forwarded to the Town Council for approval by
resolution.
All responses must be in writing and returned to ATTN: Gary Rosenberg, Buyer, Town of
Davie 8800 SW 36th Street, Davie FL 33328 by: Facsimile number 957-797-1059, e-mail
grosenberg@davie-fl.gov. Note the number of the Sole Source Information inquiry on
documentation.
Town of Davie
Sole/Single Source Request Justification
Requestor Information
Requestor Name: Orlando Acosta
Requestor Department/Division: Requestor Title:
Utilities
Maintenance Supervisor
Phone #:
954 327 3776
Recommending Sole/Single Source Procurement Action With
Company Name: CORNERSTONE MECHANICAL Contact Name: Andy Bramlet
Address: 101 Devant Street, Suite 804
City, State, ZIP: Fayetteville, GA 30214
E-Mail: andy@cornerstone-mechanical.com Phone #: (770) 742-3321 Ext:
Is the recommended company the manufacturer? Yes No
Does the manufacturer sell the item(s) through distributors? Yes No
Identify the date you need the item delivered or work performed: ASAP
(Continued on the next page)
Revised 6/11/21
Type of Sole/Single Source
Is this a Single Source or Sole Source requisition? Sole Source
Is this Sole Source a one-time or on-going requisition? On-Going
Estimated Annual Expenditures for one year: $ 65,000.00
Is there a contract related to these services? Yes No
Has legal reviewed it? Yes No
Sole/Single Source Rationale
Use the following items to explain why the recommended company is the only company
who can perform the requirement.
The required items are proprietary to the contractor.
A specific item is needed:
To be compatible or interchangeable with existing hardware
As a space or replacement hardware
For the repair or modification of existing hardware
For technical evaluation or test
Vendor is the original equipment manufacturer; there are no regional distributors.
Verification from manufacturer is attached
This is the only equipment that meets the specialized needs of the department and
performs the intended function. Detailed justification is attached.
This Vendor is the sole distributor that is restricted by the manufacturer to our territory.
Verification from the manufacturer is attached.
It is not possible to obtain competition (i.e., only one source is capable of supplying the
items or meeting the requirements).
In a brief explanation on the next page, provide supporting evidence for the conclusion; other
sources considered should be identified and why they are not able to meet the requirements.
There is substantial technical risk in contracting with any other contractor, thereby
making that an unacceptable course of action (e.g., where only one contractor has been
successful to date in implementing a difficult manufacturing process).
In a brief explanation on the next page, provide supporting evidence of other contractor’s with
relevant capabilities and emphasize their inability to overcome the substantial technical risk.
For support services effort, there is a reasonable expectation that a meaningful cost or
other improvement could be made in the incumbent contractor’s performance (e.g., the
chances of another firm winning a competition are clearly remote).
Revised 6/11/21
Descriptions/Explanations
Competition
Screw conveyors, polymer preparation systems, and rotary press for dewatering sludge are a
few FOURNIER equipment installed in the water treatment and reclamation facility in the
Town of Davie to treat and re-use domestic wastewater. All these systems are part of a
well-designed and operated plant to remove solids and organic compounds from municipal
wastewater.
CORNERSTONE MECHANICAL is the exclusive provider of service, repair, and
maintenance for FOURNIER, a company based in Canada and manufacturer of the system
used at the Town of Davie wastewater treatment plant.
Technical Risk
Using non-authorized contractors lacking experience in this equipment for maintenance,
repairs, and service leads to severe consequences such as equipment damage and stopping
operation, affecting people and animals from contaminated water. Wastewater treatment
plants must comply with regulatory standards we must meet; otherwise, fines and penalties
are possible.
Improper maintenance, incorrect installation, and poor quality of parts can lead to various
problems, and the principal is the total stop of the wastewater operation; this is why we must
procure to work with manufacturer-authorized providers.
Support Services
N/A
Revised 6/11/21
Acknowledgement
This section must be completed.
I am aware of the Town’s requirements for competitive bidding for purchases over $2,500.00
and the criteria for justification for Single Source/Sole. I have gathered the required technical
information and have made a concerted effort to review comparable/equal equipment (e.g.,
market research). I have attached the pertinent documentation showing what market
research was conducted to preclude other items from consideration.
Requestor Signature:
Date: 10/26/23
Department Director Signature:
Date: 11/07/23
To Be Completed By Purchasing Staff
The Town has advertised the above request on the Town’s website in accordance with State
of Florida Statute 287.057 and no challenges or protests were received.
*All requests for Sole/Single Source will be advertised on the Town’s website for a minimum
of 7 days prior to approval from the Procurement Manager.
Buyer Signature:
Date:
Procurement Manager Signature:
Date:
If approved by Town Council: Resolution Number:
Revised 6/11/21
