Notice of Intent to Award a Single Source Procurement
Single/ Sole Source Number: NTSS-BP-23-25
Title: Peplink Solution
Date: 10/26/2023
Written Response Due: 11/06/2023
Time: 2:30PM
E-mail Address: bperry@davie-fl.gov
Fax Number:
954-797-1049
This is not a Request for Proposals and there is no solicitation available. The proposed
contract action is for product or services for which the Town intends to negotiate and
award with only one source under the authority of the Town of Davie Code Section 2-323
(b). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses
will not be considered as proposals, bids, or quotes.
The Town of Davie, Florida intends to negotiate single source procurement for a turnkey
solution for our Peplink software/hardware. The Town would contract this procurement
with West Networks.
Interested firms or individuals may identify their interest and capability to respond to the
requirement by submitting in writing their name, address, point of contact, telephone
number, email, and a statement regarding capability to provide the specified procurement.
Interested firms will be considered only if they respond with clear and convincing
documentation that they are capable of meeting or exceeding the requirements stated
herein. All responses received within seven (7) business days after the date of publication
of this synopsis will be reviewed by the Town. A determination by the Procurement
Manager & sourcing Buyer not to compete this proposed action based on the responses
to this notice is solely within the discretion of the Procurement Manager. Purchases over
F.S. § 287.017(3), as amended, will be forwarded to the Town Council for approval by
resolution.
All responses must be in writing and returned to ATTN: Brittnee Perry, Buyer, Town of
Davie 8800 SW 36th Street, Davie FL 33328 by: Facsimile number 957-797-1049, e-mail
bperry@davie-fl.gov. Note the number of the Single Source Information inquiry on
documentation.
Town of Davie
Sole/Single Source Request Justification
Requestor Information
Requestor Name: Nelson Martinez
Requestor Department/Division: Requestor Title:
IT
IT Director
Phone #:
(954)797-1084
Recommending Sole/Single Source Procurement Action With
Company Name: West Networks
Contact Name: Tim Swazey
Address: 2404 NW 43rd Street
City, State, ZIP: Gainesville, FL 32606
E-Mail: Tim@westnetworks.com
Phone #: (352) 316-7701
Is the recommended company the manufacturer? Yes ✔ No
Does the manufacturer sell the item(s) through distributors? ✔ Yes No
Identify the date you need the item delivered or work performed:
Authorized Distributors: https://www.peplink.com/peplink-certified-partners/
(Continued on the next page)
ASAP
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Type of Sole/Single Source
Is this a Single Source or Sole Source requisition? Single Source
Is this Single Source a one-time or on-going requisition? On-Going
Estimated Annual Expenditures for one year: $ 65,000.00
Is there a contract related to these services? Yes ✔ No
Has legal reviewed it? Yes ✔ No
Sole/Single Source Rationale
Use the following items to explain why the recommended company is the only company
who can perform the requirement.
The required items are proprietary to the contractor.
✔
A specific item is needed:
To be compatible or interchangeable with existing hardware
✔
As a space or replacement hardware
For the repair or modification of existing hardware
✔
For technical evaluation or test
Vendor is the original equipment manufacturer; there are no regional distributors.
Verification from manufacturer is attached
This is the only equipment that meets the specialized needs of the department and
performs the intended function. Detailed justification is attached.
✔
This Vendor is the sole distributor that is restricted by the manufacturer to our territory.
Verification from the manufacturer is attached.
It is not possible to obtain competition (i.e., only one source is capable of supplying the
items or meeting the requirements).
There is substantial technical risk in contracting with any other contractor, thereby
making that an unacceptable course of action (e.g., where only one contractor has been
successful to date in implementing a difficult manufacturing process).
✔
In a brief explanation on the next page, provide supporting evidence of other contractor’s with
relevant capabilities and emphasize their inability to overcome the substantial technical risk.
For support services effort, there is a reasonable expectation that a meaningful cost or
other improvement could be made in the incumbent contractor’s performance (e.g., the
chances of another firm winning a competition are clearly remote).
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Competition
N/A
Descriptions/Explanations
Technical Risk
West Networks is the only local provider that can provide a turnkey solution for our Peplink
software/ hardware that the department needs. The turnkey solution is proprietary to West
Networks and is compatible with our existing hardware.
The Town has been using Peplink hardware and software for about 5 years, in which time the
solution as worked well for us; as a result, the Town is looking to implement and deploy
more Peplink solutions in the foreseeable future.
The Town is currently using Peplink hardware for Public Safety related applications; also, in it
datacenters to provide for connectivity for vehicles that are in the field.
Working with a vendor that is designated as an “Enterprise Specialist” allows the Town to
work with a single vendor that can provide “turnkey” services across the boards to the Town
including but not limited to hardware purchases, solution design, installation and
Support Services
N/A
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Acknowledgement
This section must be completed.
I am aware of the Town’s requirements for competitive bidding for purchases over
$00.00 and the criteria for justification for Single Source/Sole. I have gathered the
required technical information and have made a concerted effort to review comparable/
equal equipment (e.g., market research). I have attached the pertinent documentation
showing what market research was conducted to preclude other items from consideration.
Requestor Signature:
Department Director Signature:Nelson Martinez Digitally signed by Nelson Martinez
Date: 2023.07.03 13:05:46 -04'00'
Date:
Date: 07/03/2023
To Be Completed By Purchasing Staff
The Town has advertised the above request on the Town’s website in accordance with
7RZQRI'DYLH&RGH6HFWLRQ E and no challenges or protests were received.
*All requests for Sole/Single Source will be advertised on the Town’s website for a minimum
of 7 days prior to approval from the Procurement Manager.
Buyer Signature:
'DWH
Procurement Manager Signature:
'DWH
If approved by Town Council: Resolution Number:
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