RFP# RS-24-31
____________________________
Company Submitting Proposal
REQUEST FOR PROPOSALS
RFP NO.
TITLE
AVAILABLE
NON-
MANDATORY
PRE-PROPOSAL
CONFERENCE
RS - 24 - 31
General Contractor and Renovation Services
Monday, March 11, 2024
Monday, March 18, 2024, at 11:00 AM EST
Meeting Information
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=mca09e7c90ad92ae
e1a16b72d523d646d
Meeting number:
2349 613 9869
Password:
pPqDVAmn475 (77738266 from video systems)
Join by video system
Dial 23496139869@daviepurchasing.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Join by phone
+1-408-418-9388 United States Toll
Access code: 2349 613 9869
DUE DATE
03:00PM EST on Tuesday, April 02, 2024
SUBMIT TO
DEMANDSTAR
REVIEW MEETING TBD
ESTIMATED
BUDGET
WITHIN ESTABLISHED BUDGET
Download Bid Information for Free at: https://www.davie-fl.gov/bids
Town of Davie Supplier Central:
https://www.davie-fl.gov/877/Supplier-Central
Pursuant to Town Code Section No. 2-320 a Cone of
Silence is hereby imposed on this solicitation.
RFP# RS-24-31
TOWN OF DAVIE
RFP NO. RS-24-31
REQUEST FOR PROPOSALS
General Contractor and Renovation Services
Dear Potential Proposer:
The Town of Davie, Florida invites qualified firms to submit responses in accordance with the requirements stated herein no later than 03:00PM EST on Tuesday, April
02, 2024, for RFP NO. RS-24-31 General Contractor and Renovation Services. Interested firms may secure the solicitation package and all other pertinent information
by visiting http://www.davie-fl.gov/bids or at DemandStar.com.
Pursuant to Town Code Section No. 2-320 and section 1.51 of the terms and conditions, a Cone of Silence is hereby imposed on this solicitation. The cone
shall be in effect until such time of award by the Town Administrator or the Town Mayor and Council.
A Non-Mandatory Pre- Proposal Conference will be held on Monday, March 18, 2024, at 11:00 AM via online meeting.
Meeting Information
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=mca09e7c90ad92aee1a16b72d523d646d
Meeting number:
2349 613 9869
Password:
pPqDVAmn475 (77738266 from video systems)
Join by video system
Dial 23496139869@daviepurchasing.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Join by phone
+1-408-418-9388 United States Toll
Access code: 2349 613 9869
Questions regarding this solicitation shall be submitted in writing to bids@davie-fl.gov no later than 5:00 PM on March 21, 2024. Responses to those questions considered
material to the solicitation will be made available as formal addenda to the Town’s Procurement website and DemandStar.com. It is the responsibility of prospective
proposers to ensure they are aware of all addenda issued relative to this solicitation.
Respondents shall submit all proposal documents electronically through www.demandstar.com. A full instructional guide on how to submit documents will be included
with this solicitation. Under "Bid Amount," enter "0". All calculations and review of responses will be conducted through administrative review and a review committee
meeting to be scheduled later. Only proposer names will be read into the record. The Town will maintain documentation on its own website at www.davie-
fl.gov/411/Procurement for general public information and posting requirements. Late submissions shall not be accepted.
RFP responses will be publicly opened and firm names read aloud in the Temporary Town Hall Building “D”, located at 8800 SW 36th Street Davie, FL 33328,
after the due date/time noted above.
Members of the public may still attend virtually by phone or online. Please see below for virtual meeting information:
Meeting Information
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=m8e24f16fc0b31cda000471388012ae0e
Meeting number:
2347 325 2417
Password:
xKPXHuWb733 (95794892 from video systems)
Join by video system
Dial 23473252417@daviepurchasing.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Join by phone
+1-408-418-9388 United States Toll
Access code: 2347 325 2417
The selection of the successful respondent(s) shall be at the Town’s discretion and shall be made in a prompt manner after the receipt and evaluation of all RFP responses.
The Town of Davie reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the
Town.
Persons with disabilities requiring accommodations in order to participate should contact the Town Clerk at 954-797-1023 at least forty-eight (48) hours prior to the
meeting to request such accommodation. If you are hearing or speech impaired, please contact the Florida Relay Service by using the following numbers: 1-800-955-
8770 (voice) or 1-800-955-8771 (TDD).
Brian K. O’Connor
Procurement Manager
Town of Davie
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency
provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Pursuant to Florida Statute § 286.0105, if a person decides to appeal any decision made by this board, agency, committee, or council with respect to any matter considered at such
meeting or hearing, he or she will need a record of the proceedings. For such purpose he or she will need to ensure that a verbatim record of the proceeding is made, which record
includes the testimony and evidence upon which the appeal is to be based.
RFP# RS-24-31
TABLE OF CONTENTS
SOLICITATION SECTIONS
SECTION 1.0 General Terms and Conditions
SECTION 2.0 Insurance Requirements
SECTION 3.0 Special Conditions
SECTION 4.0 Scope of Services
SECTION 5.0 Price Proposal Form
SECTION 6.0 Required Forms and Vendor Registration Form
• Demandstar Sign Up
• Demandstar E-Bidding Instructions
• Conference Call/Online Meeting Instructions
PAGE
4
34
36
42
48
51
Attached
RFP# RS-24-31
SECTION 1.0 GENERAL
TERMS AND CONDITIONS
1.1 DEFINITIONS
When used in Contract Documents (defined
below) or in related documents, the following
terms shall have the meanings given below:
Addendum: A modification of the Plans,
Specifications or other Contract
Documents distributed to prospective
Bidders prior to the opening of Bids.
Advertisement for Bids: The public notice
inviting the submission of Bids for the work.
Bid: The written offer of a Bidder to perform
the work or service.
Bid Bond: A bond executed by a Bidder
and its Surety in the attached form
guaranteeing that the Bidder, if awarded
the Contract will execute the same and will
timely furnish the required Performance
Bond, Payment Bond, and evidence of
Insurance.
Bidder: Any individual, firm, partnership or
corporation submitting a Bid in accordance
with the Instructions to Bidders.
Bid Documents: Bid Guarantee or bid
deposit. The Advertisement for Bids,
Instructions to Bidders, Bid Form, Bid Bond,
Contract, Performance Bond, Payment
Bond, General Conditions, Special
Provisions, Technical Specifications and
Plans, together with all Addenda.
Bid Form: The form on which Bids are
submitted.
Calendar Day: Every day shown on the
calendar.
Change Order: A written agreement
executed by the Town, the Contractor and
the Contractor’s Surety, covering
modifications to the Contract
recommended by the Project Manager and
approved by the Town Administrator and/or
Town Council.
Contract: The written agreement between
the Town and the Contractor for
performance of the Work in accordance
with the requirements of the Contract
Documents and for the payment of the
4
agreed consideration.
Contract Documents: The Instructions to
Bidders, Bid Form, Bid Bond, Contract,
Performance Bond, Payment Bond,
General Conditions, Special Provisions,
Supplemental Provisions, Technical
Specifications and Plans, together with all
Addenda, Change Orders, Schedules and
Shop Drawings.
Contract Administrator: Town of Davie
Town Administrator or his designee or duly
authorized representative designated to
manage the Contract.
Contractor: The individual, firm,
partnership, corporation or joint venture
whose Bid is accepted and who enters into
a Contract with the Town of Davie and who
is liable for the acceptable performance of
the work and for the payment of all legal
debts pertaining to the Work.
Contract Date: The date on which the
Agreement is effective.
Contract Time: The number of days
allowed for completion of the work. The
Contract Time will be stipulated in the Bid
Form, unless extended by a Change Order.
All contract time shall be measured in
calendar days.
Town: The Town of Davie, a municipal
corporation and political subdivision of the
State of Florida, incorporated within
Broward County, Florida, whose governing
body is a Town Council consisting of a
Mayor, Vice Mayor and three Town Council
members. As used hereunder, the Town is
the Town of Davie, including its districts,
boards, authorities, separate units of
government established by law, ordinance
or resolution, partners, elected and non-
elected officials, employees, agents and
volunteers.
Community Redevelopment Agency
(CRA): The Town of Davie Community
Redevelopment Agency, which is created
pursuant to Florida Chapter 163, Part III.
Town Administrator: The Administrator of
the Town of Davie, Florida.
Executive Director: The Executive
Director of the Davie Community
Redevelopment Agency.
Days: Reference made to Days shall mean
consecutive calendar days.
RFP# RS-24-31
Deliverables: All documentation and any
items of any nature submitted by the
Contractor to the Towns Project Manager
for review and approval in writing pursuant
to the terms of the Agreement.
Lessee: Any individual, partnership or
corporation having a tenant relationship
with the Town of Davie.
Liquidated Damages: The amount that the
Contractor accepts, as stipulated in the Bid
Form, which will be deducted from the
Contract Sum for each Calendar day of
delay due to a Non-excusable Delay to be
determined by the Town’s Contract
Manager.
Notice To Proceed (NTP): The written
communication issued by the Town to the
Contractor directing the Contractor to begin
contract work and establishing the date of
commencement of the work.
Owner: The term Owner as used in this
Contract shall mean the Town of Davie.
Performance and Payment Bonds:
Bonds executed by the Contractor and his
Surety, on the attached forms, assuring that
the Contractor will, in good faith, perform
and guarantee the work in full conformity
with the terms of the Contract Documents
and will promptly pay all persons supplying
the Contractor with labor, materials, or
supplies, used directly or indirectly by the
Contractor in the prosecution of the Work.
Plans: The drawings or reproductions
thereof, prepared and sealed by the
Architect/Engineer, which show the
locations, character, dimensions and
details of the work to be done and which are
part of the Contract Documents.
Project: The construction and services
required by the Contract Documents, which
includes all labor, materials, equipment,
and services to be provided by the
Contractor to fulfill the Contractor’s
obligations.
Project Cost: The sum of the construction
costs, allowances for contingencies, the
total cost of design professional and related
services provided by consultant, and
allowances for such other items as charges
of all other professionals and consultants.
Project Manager: The duly authorized
representative designated to manage the
5
Project.
Scope of Service: Document which details
the work to be performed by the Contractor.
Subcontractor or Sub consultant: Any
person, entity, firm or corporation, other
than the employees of the Contractor, who
furnishes labor and/or materials, in
connection with the Work, whether directly
or indirectly, on behalf of and/or under the
direction of the Contractor and whether or
not in privity of Contract with the Contractor.
The words “Work”, “Services”,
“Program”, or “Project”: All matters and
things required to be done by the
Contractor in accordance with the
provisions of the Contract.
The words “Directed”, “Required”,
“Permitted”, “Ordered”, “Designated”,
“Selected”, “Prescribed”, or words of like
import to mean respectively, the direction,
requirement,
permission,
order,
designation, selection or prescription of the
Town's Project Manager or; and similarly
the words "approved", acceptable",
"satisfactory", "equal", "necessary", or
words of like import to mean respectively,
approved by, or acceptable or satisfactory
to, equal or necessary in the opinion of the
Town’s Project o Manager. In resolving
disputes and in all respects the Town
Administrator’s decision shall be final.
1.2 VENDOR NOTIFICATION
It is the policy of the Town to encourage full and
open competition among all available qualified
vendors. All vendors regularly engaged in the
type of work specified in the Bid Solicitation are
encouraged to submit bids. Vendors may enroll
with the Town to be included on an email list for
goods and services which can be found at
https://www.davie-fl.gov/list.aspx.
1.3 LOCAL PREFERENCE
(a) Definitions.
Local Davie Vendor. A "local Davie vendor" shall
mean a person or business entity which has
maintained a permanent place of business with full-
time employees within the Town limits for a
minimum of six (6) months prior to the date of
issuance of a bid or proposal solicitation. The
permanent place of business may not be a post
office box or a residence. The business location
must actually distribute goods or services from that
location. In addition, the business must have a
current business tax receipt from the Town of Davie
