Notice of Intent to Award a Sole Source Procurement
Single/ Sole Source Number: NTSS-SG-23-19
Title: Mission Critical Care Maintenance Agreement
Date: 10/19/2023
Written Response Due: 10/30/2023
Time: 2:00 PM
E-mail Address: bperry@davie-fl.gov
Fax Number:
954-797-1049
This is not a Request for Proposals and there is no solicitation available. The proposed
contract action is for product or services for which the Town intends to negotiate and
award with only one source under the authority of the Town of Davie Code Section 2-323
(b). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses
will not be considered as proposals, bids, or quotes.
The Town of Davie, Florida intends to negotiate sole-source procurement for the
maintenance of our generator switchgear equipment. The Town would contract this
procurement with Asco Power Services, Inc..
Interested firms or individuals may identify their interest and capability to respond to the
requirement by submitting in writing their name, address, point of contact, telephone
number, email, and a statement regarding capability to provide the specified procurement.
Interested firms will be considered only if they respond with clear and convincing
documentation that they are capable of meeting or exceeding the requirements stated
herein. All responses received within seven (7) business days after the date of publication
of this synopsis will be reviewed by the Town. A determination by the Procurement
Manager & sourcing Buyer not to compete this proposed action based on the responses
to this notice is solely within the discretion of the Procurement Manager. Purchases over
F.S. § 287.017(3), as amended, will be forwarded to the Town Council for approval by
resolution.
All responses must be in writing and returned to ATTN: Brittnee Perry, Buyer, Town of
Davie 8800 SW 36th Street, Davie FL 33328 by: Facsimile number 957-797-1049, e-mail
bperry@davie-fl.gov. Note the number of the Sole Source Information inquiry on
documentation.
Town of Davie
Sole/Single Source Request Justification
Requestor Information
Requestor Name: John A. McGeary
Requestor Department/Division: Requestor Title:
Utilities
Chief Operator W/W
Phone #:
954-327-3759
Recommending Sole/Single Source Procurement Action With
Company Name: ASCO Power Services, Inc. Contact Name: Carlos Salcido
Address: 160 Park Avenue
City, State, ZIP: Florham Park, NJ, 07932
E-Mail: Carlos.Salcido@ASCOPower.com Phone #: 727-318-3449
Is the recommended company the manufacturer? ✔ Yes No
Does the manufacturer sell the item(s) through distributors? Yes ✔ No
Identify the date you need the item delivered or work performed:
(Continued on the next page)
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Type of Sole/Single Source
Is this a Single Source or Sole Source requisition? Sole Source
Is this Sole Source a one-time or on-going requisition? On-Going
Estimated Annual Expenditures for one year: $ 35,000.00
Is there a contract related to these services? ✔ Yes No
Has legal reviewed it? ✔ Yes No
Sole/Single Source Rationale
Use the following items to explain why the recommended company is the only company
who can perform the requirement.
The required items are proprietary to the contractor.
✔
A specific item is needed:
To be compatible or interchangeable with existing hardware
✔
As a space or replacement hardware
✔
For the repair or modification of existing hardware
✔
For technical evaluation or test
Vendor is the original equipment manufacturer; there are no regional distributors.
Verification from manufacturer is attached
✔
This is the only equipment that meets the specialized needs of the department and
performs the intended function. Detailed justification is attached.
This Vendor is the sole distributor that is restricted by the manufacturer to our territory.
Verification from the manufacturer is attached.
It is not possible to obtain competition (i.e., only one source is capable of supplying the
items or meeting the requirements).
In a brief explanation on the next page, provide supporting evidence for the conclusion; other
✔
sources considered should be identified and why they are not able to meet the requirements.
There is substantial technical risk in contracting with any other contractor, thereby
making that an unacceptable course of action (e.g., where only one contractor has been
successful to date in implementing a difficult manufacturing process).
For support services effort, there is a reasonable expectation that a meaningful cost or
other improvement could be made in the incumbent contractor’s performance (e.g., the
chances of another firm winning a competition are clearly remote).
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Descriptions/Explanations
Competition
This vendor is the sole authorized agent (see attached letter),
ASCO is the sole manufacture and service agent of the generator switchgear equipment in
use at the System IV & V Wastewater and Water Plants. While the current equipment is
functional, continuous 24 hour /7 day operation, in harsh environmental conditions eventually
result in breakdowns. To ensure continuity of services, repairs and/or replacements must be
handled expeditiously. Two primary factors taken into consideration: 1) Cost effectiveness-in
general. the ability to repair and/or replace 'like with like-equipment" avoids additional
engineering or reconfiguring costs associated with retro-fitting the surrounding equipment. It
also limits downtime of the equipment and helps ensure regulatory compliance. 2)Specialty
equipment-The majority of the equipment in use are specialty items that can only be obtained
from proprietary manufacturers' or their authorized representatives.
Technical Risk
N/A
Support Services
N/A
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Acknowledgement
This section must be completed.
I am aware of the Town’s requirements for competitive bidding for purchases over
$00.00 and the criteria for justification for Single Source/Sole. I have gathered the
required technical information and have made a concerted effort to review comparable/
equal equipment (e.g., market research). I have attached the pertinent documentation
showing what market research was conducted to preclude other items from consideration.
Requestor Signature: John McGeary Digitally signed by John McGeary
DN: dc=gov, dc=davie-fl, ou=TownHall, ou=Utilities,
ou=Util_Users, cn=John McGeary
Date: 2023.08.07 16:13:17 -04'00'
Date: 8/07/23
Department Director Signature: Renuka Mohammed Digitally signed by Renuka Mohammed
Date: 2023.08.16 16:38:23 -04'00'
Date: 8/16/23
To Be Completed By Purchasing Staff
The Town has advertised the above request on the Town’s website in accordance with
7RZQRI'DYLH&RGH6HFWLRQ E and no challenges or protests were received.
*All requests for Sole/Single Source will be advertised on the Town’s website for a minimum
of 7 days prior to approval from the Procurement Manager.
Buyer Signature:
'DWH
Procurement Manager Signature:
'DWH
If approved by Town Council: Resolution Number:
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