NTSS# MP-24-08 Fiberglass Horse Molds

Agency:	Town of Davie
State:	Florida
Type of Government:	State & Local
Category:	93 - Nonmetallic Fabricated Materials
Posted:	Feb 8, 2024
Due:	Feb 22, 2024
Solicitation No:	NTSS# MP-24-08
Publication URL:	To access bid details, please log in.

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Notice of Intent to Award a Single Source Procurement

Single Source Number: NTSS-MP-24-08 Title:

Purchase of Fiberglass Horse Molds Date:

02/08/2024

Written Response Due: 02/22/2024

Time: 2:00 PM

E-mail Address: Mpollock@davie-fl.gov

Fax Number:

(954)797-1132

This is not a Request for Proposals and there is no solicitation available. The proposed

contract action is for product or services for which the Town intends to negotiate and

award with only one source under the authority of the Town of Davie Code Section 2-323

(b). Any responses received as a result of this Notice of Intent shall be considered solely

for the purpose of determining whether to conduct a competitive procurement. Responses

will not be considered as proposals, bids, or quotes.

The Town of Davie, Florida intends to negotiate single-source procurement for

Fiberglass Horse Molds with approximately $30,435.85. The Town would contract this

procurement with The Cow Painting Company.

Interested firms or individuals may identify their interest and capability to respond to the

requirement by submitting in writing their name, address, point of contact, telephone

number, email, and a statement regarding capability to provide the specified procurement.

Interested firms will be considered only if they respond with clear and convincing

documentation that they are capable of meeting or exceeding the requirements stated

herein. All responses received within seven (7) business days after the date of publication

of this synopsis will be reviewed by the Town. A determination by the Procurement

Manager & sourcing Buyer not to compete this proposed action based on the responses

to this notice is solely within the discretion of the Procurement Manager. Purchases over

F.S. § 287.017(3), as amended, will be forwarded to the Town Council for approval by

resolution.

All responses must be in writing and returned to ATTN: Marcella Pollock, Buyer, Town of

Davie 8800 SW 35th Street, Davie FL 33328 by: Facsimile number (954) 797-1049, e

mail Mpollock@davie-fl.gov. Note the number of the Single Source Information inquiry on

documentation.

Town of Davie

Sole/Single Source Request Justification

Requestor Information

Requestor Name: Jeff Pohlman

Requestor Department/Division: Requestor Title:

Parks & Recreation

Director

Phone #:

954-797-1163

Recommending Sole/Single Source Procurement Action With

Company Name: Cow Painters

Contact Name: Brieanne Hauger

Address: 4426 N. Ravenswood Avenue

City, State, ZIP: Chicago, IL 60640

E-Mail: info@cowpainters.com

Phone #: 773-525-5720

Is the recommended company the manufacturer? Yes No

Does the manufacturer sell the item(s) through distributors? Yes No

Identify the date you need the item delivered or work performed:

(Continued on the next page)

Type of Sole/Single Source

Is this a Single Source or Sole Source requisition? Single Source

Is this Single Source a one-time or on-going requisition? One-Time

One Time cost: $ 31,000.00

Is there a contract related to these services? Yes No

Has legal reviewed it? Yes No

Sole/Single Source Rationale

Use the following items to explain why the recommended company is the only company

who can perform the requirement.

The required items are proprietary to the contractor.

A specific item is needed:

To be compatible or interchangeable with existing hardware

As a space or replacement hardware

For the repair or modification of existing hardware

For technical evaluation or test

Vendor is the original equipment manufacturer; there are no regional distributors.

Verification from manufacturer is attached

This is the only equipment that meets the specialized needs of the department and

performs the intended function. Detailed justification is attached.

This Vendor is the sole distributor that is restricted by the manufacturer to our territory.

Verification from the manufacturer is attached.

It is not possible to obtain competition (i.e., only one source is capable of supplying the

items or meeting the requirements).

In a brief explanation on the next page, provide supporting evidence for the conclusion; other

sources considered should be identified and why they are not able to meet the requirements.

There is substantial technical risk in contracting with any other contractor, thereby

making that an unacceptable course of action (e.g., where only one contractor has been

successful to date in implementing a difficult manufacturing process).

For support services effort, there is a reasonable expectation that a meaningful cost or

other improvement could be made in the incumbent contractor’s performance (e.g., the

chances of another firm winning a competition are clearly remote).

Descriptions/Explanations

Competition

The Town solicited a bid for the purchase of fiberglass horse molds for the painted horse

project identified in the adopted Public Art Master Plan. Unfortunately, no bids were

received following advertisement. Staff researched other similar successful public art projects

throughout the State. The Marion County Cultural Alliance has implemented a similar

project for a number of years, and recommended Cow Painters as their vendor of choice.

Upon review Cow Painters has participated in over 700 public art projects. The vendor has

the required fiberglass horse molds in stock and ready to ship. The Public Art Advisory

Committee has also reviewed the fiberglass horse molds provided by Cow Painters and

recommended the vendor for Town Council consideration.

Technical Risk

N/A

Support Services

N/A

Acknowledgement

This section must be completed.

I am aware of the Town’s requirements for competitive bidding for purchases over

$ 00.00 and the criteria for justification for Single Source/Sole. I have gathered the

required technical information and have made a concerted effort to review comparable/

equal equipment (e.g., market research). I have attached the pertinent documentation

showing what market research was conducted to preclude other items from consideration.

Requestor Signature:

Department Director Signature: Jeffrey Pohlman Digitally signed by Jeffrey Pohlman

Date: 2024.01.25 07:54:31 -05'00'

Date:

Date: 1/25/2024

To Be Completed By Purchasing Staff

The Town has advertised the above request on the Town’s website in accordance with

and no challenges or protests were received.

*All requests for Sole/Single Source will be advertised on the Town’s website for a minimum

of 7 days prior to approval from the Procurement Manager.

Buyer Signature:

Procurement Manager Signature:

If approved by Town Council: Resolution Number:

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	NTSS# MP-24-08
Bid Title:	NTSS# MP-24-08 Fiberglass Horse Molds
Category:	Notices to Sole/Single Source
Status:	Open

NTSS# MP-24-08 Fiberglass Horse Molds

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