Storage Container for Public Works

Agency:	City of Columbus
State:	Georgia
Type of Government:	State & Local
Category:	81 - Containers, Packaging, and Packing Supplies
Posted:	Feb 9, 2024
Due:	Mar 6, 2024
Solicitation No:	PQ No. 24-0003
Publication URL:	To access bid details, please log in.

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COLUMBUS CONSOLIDATED GOVERNMENT

Georgia’s First Consolidated Government

FINANCE DEPARTMENT

PURCHASING DIVISION

Date: February 9, 2024

1111 FIRST AVENUE, P. O. BOX 1340

COLUMBUS, GEORGIA 31902-1340

706-225-4087

www.columbusga.gov

INVITATION FOR

QUOTATIONS:

PQ NO. 24-0003

Qualified vendors are invited to submit sealed bids, subject to conditions and instructions

as specified for the furnishing of:

STORAGE CONTAINERS FOR PUBLIC WORKS

The Columbus Consolidated Government (“the City”) is seeking quotes from qualified

GENERAL SCOPE vendors to provide two (2) used storage containers, 20-foot in length, to be used by

the Department of Public Works

DUE DATE

SUBMISSION

REQUIREMENTS

MARCH 6, 2024 – 2:30 PM (EASTERN)

Responses must be submitted via DemandStar on or before the due date. A virtual

opening will be held during the 3:00 PM hour of the due date. Responding vendors

are not required but are invited to attend the opening.

If you wish to attend the virtual opening, use one of the Microsoft Teams meeting

options: Click here to join the meeting or call in (audio only) +1 478-239-

0725,,855808406# United States, Macon Phone Conference ID: 855 808 406# Find a

local number | Reset PIN. Note: Columbus Consolidated Government is not

responsible for technical issues that may arise during the virtual opening.

See APPENDIX A for Submission Requirements, Submission Requirements

Checklist, and DemandStar Registration and Submission Instructions.

IMPORTANT INFORMATION

ADDENDA

“NO QUOTE”

RESPONSE

Any and all addenda will be posted on the Purchasing Division’s web page, at

https://www.columbusga.gov/finance-2/bid-opportunities. It is the vendors’

responsibility to periodically visit the web page for addenda before the due date

and prior to submitting a quote.

Refer to the form on page 3 if you are not interested in this invitation.

Andrea J. McCorvey

Purchasing Division Manager

PQ No. 24-0003

Storage Containers for Public Works

Page 1 of 28

IMPORTANT INFORMATION

e-Notification

The City uses the Georgia Procurement Registry e-notification

system. You must register with the Team Georgia Market

Place/Georgia Procurement Registry to receive future procurement

notifications via https://doas.ga.gov/state-purchasing/getting-

started-supplier.

If you have any questions or encounter any problems while

registering, please contact the Team Georgia Marketplace

Procurement Helpdesk:

Telephone:

Fax:

Email:

404-657-6000

404-657-8444

procurementhelp@doas.ga.gov

PQ No. 24-0003

Storage Containers for Public Works

Page 2 of 28

STATEMENT OF “NO QUOTE”

Complete and return this form immediately if you do NOT intend to Quote:

Email: bidopportunities@columbusga.org

Attn: Heather Biddle, Buyer

Columbus Consolidated Government

Purchasing Division

P.O. Box 1340

Columbus, GA 31902-1340

We, the undersigned decline to submit a quote for PQ No. 24-0003, for Storage Containers

for Public Works for the following reason(s):

Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below)

There is insufficient time to respond to the Invitation for Quotations.

We do not offer this product or service.

We are unable to meet specifications.

We are unable to meet bond requirements.

Specifications are unclear (explain below).

We are unable to meet insurance requirements.

Other (specify below)

Remarks:

COMPANY NAME: ______________________________________________

AGENT: ______________________________________________

DATE: ______________________________________________

TELEPHONE NUMBER: ______________________________________________

EMAIL ADDRESS: ______________________________________________

PQ No. 24-0003

Storage Containers for Public Works

Page 3 of 28

PQ - GENERAL PROVISIONS

THESE GENERAL PROVISIONS SHALL BE DEEMED AS PART OF THE SPECIFICATIONS.

The provisions of the Procurement Ordinance for the Consolidated Government of Columbus, Georgia as adopted and

amended by Council shall apply to all invitations and award of all contracts and is specifically incorporated herein by

this reference. A copy of the ordinance is on file in the Purchasing Division.

1. TERM “CITY”. The term “City” as used throughout these documents will mean Consolidated Government of Columbus,

Georgia.

2. PREPARATION OF FORM. Responses shall be submitted on the forms provided by the City. All figures must be written in

ink or typewritten. Figures written in pencil or erasures are not acceptable. However, mistakes may be crossed out, corrections

inserted adjacent thereto, initialed in ink by the person signing the proposal. If there are discrepancies between unit prices

quoted and extensions, the unit price will prevail. Failure to properly sign forms, in ink, will render response incomplete.

3. EXECUTION OF THE PRICE QUOTE. Execution of the price quote will indicate the vendor is familiar and in compliance

with all local laws, regulations, ordinances, site inspections, licenses, dray tags, etc.

4. QUOTE DUE DATE. The quote submission must arrive in the Purchasing Division on or before the stated due date and

time. Upon receipt, quotes will be time and date stamped. Quotes will remain sealed and secured until the stated due date and

time for the PQ opening.

5. QUOTATION RECEIPT AND OPENING. Sealed Quotations shall be opened publicly in the presence of one or more

witnesses at the time and place stated in the public notice. The amount of each quotation, the bidder's name and such other

relevant information as the Purchasing Manager deems appropriate shall be recorded and retained in accordance with Georgia

law. The record and each bid shall be open to the public in accordance with Article 3, 301A of the Procurement Ordinance

(Public Access to Procurement Information).

6. LATE RESPONSES. It is the responsibility of the vendor to ensure responses are submitted by the specified due date and

time. Responses received after the stated date and time will be returned, unopened, to the vendor. The official clock to determine

the date and time will be the time/date stamp located in the Finance Department. All responses received will be time and date

stamped by the official clock. The City will not be held responsible for the late delivery due to the U.S. Mail Service, or any other

courier service.

7. RECEIPT OF ONE RESPONSE. In the event only one response is received, the Purchasing Division shall conduct a survey

of vendors to inquire of “no quote” responses and non-responsive vendors. If, from the survey, it is determined by the Purchasing

Division that specifications need revision, the one response received will be returned, to the responding vendor, with a letter of

explanation and a new solicitation prepared. If it is determined that other vendors need to be contacted, the due date will be

extended, and the one response received will remain secured until the new due date. The vendor submitting the single response

will receive a letter of explanation. If it is determined the one response received is from the only responsive, responsible

vendor, the single response will be evaluated by the Purchasing Division and the using agency for award

recommendation.

8. RECEIPT OF TIE QUOTES. In the event multiple responsive, responsible vendors are tied for the lowest price and all other

terms and requirements are met by all tied vendors, the award recommendation shall be resolved in the order of the preferences

listed below:

1. Award to the local vendor whose principal place of business is located in Columbus, Georgia.

2. Award to vendor previously awarded based on favorable prior experience.

3. Award to vendor whose principal place of business is located in the State of Georgia.

4. If feasible, divide the award equally among the vendors.

5. If it is not feasible to award equally and only two vendors are tied, perform a coin toss in the presence of the two

vendors, either in person or virtually.

6. If the above preferences are insufficient to resolve the tie, all quote responses will be rejected and the PQ will be re-

advertised.

9. RECEIPT OF MULTIPLE RESPONSES. Unless otherwise stated in the specifications, the City will accept one and

only one response per vendor. Any unsolicited multiple response(s) will not be considered. If prior to the due date, more

than one response is received from the same vendor, the following will occur: (1) the vendor will be contacted and required to

submit written acknowledgment of the response to be considered; (2) the additional response(s) will be returned to the vendor

unopened. If on the due date more than one response is enclosed in a single response package, the City will consider the

vendor non-responsive and all responses will be returned to the vendor.

10. CONDITION AND PACKAGING. Unless otherwise defined in the specifications, it is understood and agreed that any item

offered or furnished shall be new, in current production and in first class condition, that all containers shall be new and suitable

for storage or shipment, and that prices include standard commercial packaging.

11. FREIGHT/SHIPPING/HANDLING CHARGES. All freight, shipping, and handling charges shall be included in the quoted

price(s). The City will pay no additional charges.

PQ No. 24-0003

Storage Containers for Public Works

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12. CORRECTION OR WITHDRAWAL OF RESPONSE/CANCELLATION OF AWARDS. Corrections or withdrawals of

inadvertently erroneous responses before or after due date, or cancellation of awards of contracts based on such mistakes may

be permitted where appropriate. Mistakes discovered before due date may be modified or response withdrawn by written notice

received in the office of Purchasing prior to the due date.

After the due date, no changes in prices or other provisions of responses prejudicial to the interest of the City or fair competition

shall be permitted. In lieu of correction, a low, responding vendor alleging a material mistake of fact may be permitted to

withdraw its response if the mistake is clearly evident, or if the vendor submits evidence which clearly and convincingly

demonstrates that a mistake was made. All decisions to permit corrections or withdrawals of responses or to cancel awards or

contracts based on mistakes will be supported by the written determination of the Purchasing Officer.

13. ADDENDA AND INTERPRETATIONS. If it becomes necessary to revise any part of this solicitation, a written addendum

will be provided to all vendors. The City is not bound by any oral representations, clarifications, or changes made to the written

specifications by City employees, unless such clarification or change is provided to the vendors in written addendum form from

the Purchasing Officer. Vendors will be required to acknowledge receipt of the addenda (if applicable) in their response. The

vendor may provide an initialed copy of each addendum or initial the appropriate area on the pricing page. Failure to

acknowledge receipt of the addenda (when applicable) will render response incomplete. It is the vendor’s responsibility to contact

the City for copies of addenda, if price quote solicitation documents are received from any source other than the City.

14. EVALUATION AND AWARD. Quotation responses will be evaluated by the using agency for award recommendation.

Purchasing Staff will perform further review for due diligence. During the evaluation of responses, the City reserves the right to

request clarification of responses and to request the submission of references, if deemed necessary for a complete evaluation

of responses. Award will be made to the responsive and responsible vendor whose response is most economical according to

criteria designated in the solicitation. The determination of the lowest responsive and responsible vendor may involve all or

some of the following factors: prices, conformity to specifications, financial ability to meet the contract, previous performance,

facilities and equipment, availability of repair parts, experience, delivery promise, terms of payment, compatibility as required,

other cost, and other objective and accountable factors, if any, (which are further described in the specifications). The City shall

be the judge of the factors and will make the award in the best interest of the City.

15. TIME FOR CONSIDERATION. Responses must remain in effect for at least thirty (30) days after date of receipt to allow

for evaluation.

16. SECURITY AND PERFORMANCE BOND. Security (Bid Bond) shall be required for competitive solicitations for contracts

when deemed necessary by the City. Security shall be a bond provided by a surety company authorized to do business in the

State, or in the form of a certified check. Security shall be in an amount equal to at least five percent (5%) of the quoted amount.

The City will accept a copy of a bid bond on the due date. However, if a copy of a bid bond is submitted, the vendor must submit

to the Purchasing Division the identical original document within five (5) days after the due date. If the original document is

not received within the five (5) days, the response will not be considered.

If a Performance Bond is required, such shall be executed by a surety company authorized to do business in the State. The

performance bond shall be equal to one hundred percent (100%) of the quoted price.

17. SUBCONTRACTING. Should vendor intend to subcontract all or any part of the work specified, name(s) and address (es)

of sub-contractor(s) must be provided in response (use additional sheet if necessary). The vendor shall be responsible for

subcontractor(s) full compliance with the requirements of the specifications. THE COLUMBUS CONSOLIDATED

GOVERNMENT WILL NOT BE RESPONSIBLE FOR PAYMENTS TO SUBCONTRACTORS.

18. DISQUALIFICATION OF VENDORS AND REJECTION OF RESPONSES. Vendors may be disqualified and rejection of

responses may be recommended by the City for any (but not limited) to the following reasons:

(A) Receipt after the time limit for receiving responses as stated in the invitation.

(B) Any irregularities contrary to the General Provisions or specifications.

(D) Unbalanced value of items.

(E) Failure to use the proper forms furnished by the Consolidated Government.

(F) Failure to complete the proposal properly.

(G) Omission of warranty, product literature, samples, acknowledgment of addenda or other items required to be included

with response.

(H) Failure to properly sign forms.

The City reserves the right to waive any minor informality or irregularity. The City reserves the right to reject any and

all responses.

19. BRAND NAMES OR EQUAL. Whenever in this invitation any particular material, process and/or equipment are indicated

or specified by patent, proprietary or brand name of manufacturer, such wording will be deemed to be used for the purpose of

facilitating description of the material, process and/or equipment desired by the City. It is not meant to eliminate vendors or

restrict competition in any process. Any manufacturers names, drawings, trade names, brand names, specifications and/or

catalog numbers used herein are for the purpose of description and establishing general quality levels. Vendors may propose

equivalent equipment, services or manufacturer. Any response that is equivalent to or surpasses stated specifications will be

PQ No. 24-0003

Storage Containers for Public Works

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Storage Container for Public Works

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