Lease of Ice Rink Pro Shop (Annual Contract)

Agency:	City of Columbus
State:	Georgia
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software). W - Lease or Rental of Equipment
Posted:	Mar 6, 2024
Due:	Apr 5, 2024
Solicitation No:	RFP No. 24-0024
Publication URL:	To access bid details, please log in.

Attachment Preview

COLUMBUS CONSOLIDATED GOVERNMENT

Georgia’s First Consolidated Government

FINANCE DEPARTMENT

PURCHASING DIVISION

Date: March 6, 2024

1111 FIRST AVENUE – 1ST FLOOR, COLUMBUS, GEORGIA 31901

P. O. BOX 1340, COLUMBUS, GEORGIA 31902-1340

706-225-4087

www.columbusga.gov

REQUEST FOR

PROPOSALS:

Qualified vendors are invited to submit sealed proposals, subject to conditions and instructions

as specified, for the furnishing of:

RFP No. 24-00024

GENERAL SCOPE

LEASE OF ICE RINK PRO SHOP

(ANNUAL CONTRACT)

The Columbus Consolidated Government (the City) seeks a qualified firm or

individual to lease and operate the Ice Rink Pro Shop.

The lease term will be for one (1) year, with the option to renew for two (2) additional

twelve-month periods.

SUBMISSION

REQUIREMENTS

See Appendix B for Submission Requirements, Submission Requirements

Checklist, and DemandStar Registration and Submission instructions.

DUE DATE

APRIL 5, 2024 – 5:00 PM (EASTERN)

Responses must be submitted via DemandStar on or before the due date/time.

IMPORTANT INFORMATION

ADDENDA

NO PROPOSAL

SUBMISSION

The Purchasing Division will post addenda (if any) for this project at

https://www.columbusga.gov/finance-2/bid-opportunities. It is the vendors’

responsibility to periodically visit the web page for addenda before the due date

and prior to submitting a proposal.

If you are not interested in this solicitation, please complete and return page 3.

Andrea J. McCorvey,

Purchasing Division Manager

RFP No. 24-0024

Lease of Ice Rink Pro Shop

Page 1 of 36

IMPORTANT INFORMATION

e-Notification

The City uses the Georgia Procurement Registry e-notification

system. You must register with the Team Georgia Market

Place/Georgia Procurement Registry to receive future

procurement notifications via https://doas.ga.gov/state-

purchasing/getting-started-supplier.

If you have any questions or encounter any problems while

registering, please contact the Team Georgia Marketplace

Procurement Helpdesk:

Telephone:

Fax:

Email:

404-657-6000

404-657-8444

procurementhelp@doas.ga.gov

RFP No. 24-0024

Lease of Ice Rink Pro Shop

Page 2 of 36

STATEMENT OF "NO PROPOSAL SUBMISSION"

Notify the Purchasing Division if you do not intend to submit a Proposal:

Email BidOpportunities@ColumbusGA.org or return this form, via mail, to:

Attn: Heather Biddle, Buyer

Columbus Consolidated Government

Purchasing Division

P. O. Box 1340

Columbus, Georgia 31902-1340

We, the undersigned decline to submit a proposal for RFP No. 24-0024 for Lease of Ice Rink Pro Shop

(Annual Contract), for the following reason(s):

Specifications are too “tight”, i.e., geared towards one brand or manufacturer (explain below)

There is insufficient time to respond.

We do not offer this product and/or service.

We are unable to meet specifications.

We are unable to meet bond requirements.

Specifications are unclear (explain below).

We are unable to meet insurance requirements.

Other (specify below)

Comments

COMPANY NAME:

AGENT:

DATE:

EMAIL:

RFP No. 24-0024

Lease of Ice Rink Pro Shop

___

____ _________

Page 3 of 36

PROPOSALS WILL BE EVALUATED IN ACCORDANCE WITH THE PROCEDURES AS

OUTLINED BELOW IN SECTIONS 3-110 OF THE PROCUREMENT ORDINANCE. ALL

PROPOSALS WILL BE KEPT CONFIDENTIAL.

3-110 Competitive Sealed Proposals (Negotiations)

(1) Conditions for Use

When the Purchasing Manager determines that the use of competitive sealed bidding for any

procurement is either not practicable or not advantageous to the City, a contract may be entered into

using the competitive sealed proposals (negotiation) method. In addition, the competitive s ealed

proposal process shall be used for the procurement of professional services, specialized equipment

or supplies.

The competitive sealed proposal process may be used for procurements with an estimated total cost

less than $25,000.00, if deemed to be in the best interest of the City. If the total cost can be

determined, the authority to approve such solicitations will be as prescribed by article 3-104,

Purchasing Limits. If, due to the required services, a total cost cannot be determined then the award

recommendation will be approved by Council.

A. Request for Proposals

Proposals shall be solicited through Request for Proposals. The Purchasing Division shall establish

the specifications with the using agency and set the date and time to receive proposals. The request

for proposal shall include a clear and accurate description of the technical requirements for the

service or item to be procured.

B. Public Notice

The public will be given adequate notice of the Request for Proposals, provided that, adequate notice

shall mean at least fifteen (15) business days before the due date, which is stated in the Request. The

City reserves the right to seek Request for Proposals in a shorter period, if necessary, as

determined by the Purchasing Manager.

Notice shall be published in a reasonable time before due date, contain a description of the

procurement in general terms, as well as, the place and due date for proposals, and appear in a

newspaper(s) of general circulation, specifically the City’s legal organ. In addition to publication in

newspapers, notice shall also be made by electronic means, including posting on the Internet and on

the City’s government access television channel.

Public Works construction projects shall be advertised in accordance with Georgia State Law.

The City reserves the right to mail or e-mail invitations directly to vendors under the following

circumstances:

-Solicitations for Specialized Equipment/Supplies

-Solicitations for Specialized Services

-Re-bid of Solicitations where normal advertising procedures netted no responses.

-Whenever deemed necessary by the Purchasing Manager.

C. Receipt of Proposals

Proposals must be received by the deadline date established. No public opening will be held. No

proposals shall be handled to permit disclosure of the identity of any offeror or the contents of any

proposal to competing offerors during the process of discussion. A register of proposals shall be

RFP No. 24-0024

Lease of Ice Rink Pro Shop

Page 4 of 36

prepared as part of the contract file, and shall contain the name of each offeror, the number of

modifications received (if any), and a description sufficient to identify the item offered. The register

of proposals shall be open for public inspection only after contract award.

D. Evaluation Factors

The Request for Proposals shall identify the relative importance of cost (when applicable) and other

evaluation criteria.

E. Evaluation Process

An odd number of voting members of a Selection or Evaluation Committee shall evaluate all

proposals received based upon the criteria stated in the Request for Proposals. Each voting Committee

member shall grade each submitted proposal based upon the evaluation criteria.

F. Discussion with Responsible Offerors and Revisions to Proposals

As provided in the Request for Proposals, discussions (negotiations) may be conducted with

responsible offerors who submit proposals determined to be reasonably susceptible of being selected

for award, to assure full understanding of and conformance to the solicitation requirements. All

qualified, responsible offerors shall be given fair and equal treatment with respect to any opportunity

for discussion and revision of proposals, and such revisions may be permitted after submissions and

prior to award for the purpose of obtaining best and final offers. In conducting discussions, there shall

be no disclosure of the identity of competing offerors or any information derived from proposals

submitted by competing offerors. If only one proposal response is received, then the award

recommendation shall be to the single offeror, if the offeror meets all requirements.

G. Award

After negotiations, the award recommendation must be presented to Columbus City Council for final

approval. Award will be made to the responsible offeror whose proposal is determined to be the most

advantageous to the City, taking into consideration total cost (if determined) and all other evaluation

factors set forth in the Request for Proposals.

After Council approval, a contract based on the negotiations (if negotiations were necessary) will be

drawn and signed by all necessary parties. If Council does not approve the award, it may direct that

further negotiations may take place with the recommended offeror, or that negotiations begin with

the next most qualified offeror. Council may also exercise the option to reject all offers and instruct

the Purchasing Manager to begin the procurement process again. The contract file shall contain the

basis on which the award is made.

After contract award, the contract file, will be made public. Unsuccessful offerors will be afforded

the opportunity to make an appointment with the Purchasing Division for a debriefing. After the

award, the contract file and the unsuccessful proposals will become subject to disclosure under the

Georgia Open Records Act.

RFP No. 24-0024

Lease of Ice Rink Pro Shop

Page 5 of 36

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Lease of Ice Rink Pro Shop (Annual Contract)

Attachment Preview

See also