Temporary Staffing for the Columbus Consolidated Government (Annual Contract)

Agency: City of Columbus
State: Georgia
Type of Government: State & Local
Category:
  • Q - Medical Services
  • R - Professional, Administrative and Management Support Services
Posted: Feb 14, 2024
Due: Mar 8, 2024
Solicitation No: RFP No. 24-0006
Publication URL: To access bid details, please log in.
SOLICITATION DESCRIPTION DUE DATE
RFP No. 24-0006 Temporary Staffing for the Columbus Consolidated Government (Annual Contract)

Buyer: Sandra Chandler

Addendum No. 1

Addendum No. 2

Friday, March 8, 2024

(No later than 5:00 PM)

Attachment Preview

COLUMBUS CONSOLIDATED GOVERNMENT
Georgia’s First Consolidated Government
FINANCE DEPARTMENT
PURCHASING DIVISION
1111 FIRST AVENUE, COLUMBUS, GEORGIA 31901
P. O. BOX 1340, COLUMBUS, GEORGIA 31902-1340
706-225-4087, Fax 706-225-3033
www.columbusga.org
January 19, 2024
REQUEST FOR
PROPOSALS:
Qualified vendors are invited to submit sealed proposals, subject to conditions and
instructions as specified, for the furnishing of:
RFP NO. 24-0006
GENERAL SCOPE
TEMPORARY STAFFING FOR THE
COLUMBUS CONSOLIDATED GOVERNMENT
(ANNUAL CONTRACT)
The Consolidated Government of Columbus, Georgia (the City) invites proposal
submissions from qualified vendors to provide temporary staffing for various
positions within the Columbus Consolidated Government on an “as needed” basis.
SUBMISSION
REQUIREMENTS
DUE DATE
See Appendix C for Submission Requirements, Submission Requirements
Checklist and DemandStar Registration and Submission Instructions.
MARCH 1, 2024 5:00 PM (EASTERN)
ADDENDA
Responses must be submitted via DemandStar on or before the due date/time.
IMPORTANT INFORMATION
The Purchasing Division will post addenda (if any) for this project at
https://www.columbusga.gov/finance-2/bid-opportunities. It is the vendors’
responsibility to periodically visit the web page for addenda, before the due date
and prior to submitting a proposal.
NO PROPOSAL
SUBMISSION
If you are not interested in this solicitation, please complete and return page 3.
Andrea J. McCorvey
Purchasing Division Manager
RFP No. 24-0006
Page 1 of 56
Temporary Staffing for the Columbus
Consolidated Government (Annual Contract)
IMPORTANT INFORMATION
e-Notification
The City uses the Georgia Procurement Registry e-
notification system. You must register with the Team
Georgia Market Place/Georgia Procurement Registry to
receive future procurement notifications via
http://doas.ga.gov/state-purchasing/suppliers/getting-
started-as-a-supplier. If you have any questions or
encounter any problems while registering, please
contact the Team Georgia Marketplace Procurement
Helpdesk:
Telephone: 404-657-6000
Fax:
404-657-8444
Email:
procurementhelp@doas.ga.gov
RFP No. 24-0006
Page 2 of 56
Temporary Staffing for the Columbus
Consolidated Government (Annual Contract)
STATEMENT OF “NO PROPOSAL SUBMISSION”
Notify the Purchasing Division if you do not intend to submit a Proposal:
Email BidOpportunities@ColumbusGA.org or return this form by mail to:
Attn: Sandra Chandler, Buyer
Columbus Consolidated Government
Purchasing Division
P. O. Box 1340
Columbus, Georgia 31902-1340
We, the undersigned decline to submit a proposal for RFP No. 24-0006 for Temporary Staffing
for the Columbus Consolidated Government (Annual Contract) for the following reason(s):
Specifications are too “tight”, i.e. geared towards one brand or manufacturer (explain below).
There is insufficient time to respond.
We do not offer this product and/or service.
We are unable to meet specifications.
We are unable to meet bond requirements.
Specifications are unclear (explain below).
We are unable to meet insurance requirements.
Other (specify below).
Comments
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
COMPANY NAME: ______________________________________
AGENT: _______________________________________________
DATE: _________________________________________________
TELEPHONE: __________________________________________
EMAIL: ________________________________________________
RFP No. 24-0006
Page 3 of 56
Temporary Staffing for the Columbus
Consolidated Government (Annual Contract)
PROPOSALS WILL BE EVALUATED IN ACCORDANCE WITH THE PROCEDURES AS
OUTLINED BELOW IN SECTION 3-110 OF THE PROCUREMENT ORDINANCE. ALL
PROPOSALS WILL BE KEPT CONFIDENTIAL UNTIL AFTER AWARD.
3-110. Competitive Sealed Proposals (Negotiations)
(1) Conditions for Use
When the purchasing manager determines that the use of competitive sealed bidding for any
procurement is either not practicable or not advantageous to the city, a contract may be entered into
using the competitive sealed proposals (negotiation) method. In addition, the competitive sealed
proposal process shall be used for the procurement of professional services, specialized equipment
or supplies.
The competitive sealed proposal process may be used for procurements with an estimated total cost
less than $25,000.00, if deemed to be in the best interest of the City. If the total cost can be
determined, the authority to approve such solicitations will be as prescribed by article 3-104,
purchasing limits. If, due to the required services, a total cost cannot be determined then the award
recommendation will be approved by Council.
A. Request for Proposals
Proposals shall be solicited through Request for Proposals. The Purchasing Division shall
establish the specifications with the using agency and set the date and time to receive proposals.
The request for proposal shall include a clear and accurate description of the technical
requirements for the service or item to be procured.
B. Public Notice
The public will be given adequate notice of the request for proposals, provided that, adequate
notice shall mean at least fifteen (15) business days before the due date, which is stated in the
request. The City reserves the right to seek request for proposals in a shorter period, if
necessary, as determined by the Purchasing Manager.
Notice shall be published in a reasonable time before due date, contain a description of the
procurement in general terms, as well as, the place and due date for proposals, and appear in a
newspaper(s) of general circulation, specifically the city's legal organ. In addition to publication
in newspapers, notice shall also be made by electronic means, including posting on the internet
and on the city's government access television channel.
Public works construction projects shall be advertised in accordance with Georgia State Law.
The City reserves the right to mail or e-mail invitations directly to vendors under the following
circumstances:
Solicitations for specialized equipment/supplies.
Solicitations for specialized services.
Re-bid of solicitations where normal advertising procedures netted no responses.
Whenever deemed necessary by the purchasing manager.
C. Receipt of Proposals
Proposals must be received by the deadline date established. No public opening will be held.
No proposals shall be handled to permit disclosure of the identity of any offeror or the contents
of any proposal to competing offerors during the process of discussion. A register of proposals
RFP No. 24-0006
Page 4 of 56
Temporary Staffing for the Columbus
Consolidated Government (Annual Contract)
shall be prepared as part of the contract file, and shall contain the name of each offeror, the
number of modifications received (if any), and a description sufficient to identify the item
offered. The register of proposals shall be open for public inspection only after contract award.
D. Evaluation Factors
The request for proposals shall identify the relative importance of cost (when applicable) and
other evaluation criteria.
E. Evaluation Process
An odd number of voting members of a Selection or Evaluation Committee shall evaluate all
proposals received based upon the criteria stated in the request for proposals. Each voting
committee member shall grade each submitted proposal based upon the evaluation criteria.
F. Discussion with Responsible Offerors and Revisions to Proposals
As provided in the Request for Proposals, discussions (negotiations) may be conducted with
responsible offerors who submit proposals determined to be reasonably susceptible of being
selected for award, to assure full understanding of and conformance to the solicitation
requirements. All qualified, responsible offerors shall be given fair and equal treatment with
respect to any opportunity for discussion and revision of proposals, and such revisions may be
permitted after submissions and prior to award for the purpose of obtaining best and final
offers. In conducting discussions, there shall be no disclosure of the identity of competing
offerors or any information derived from proposals submitted by competing offerors. If only
one proposal response is received, then the award recommendation shall be to the single
offeror, if the offeror meets all requirements.
G. Award
After negotiations, the award recommendation must be presented to Columbus City Council for
final approval. Award will be made to the responsible offeror whose proposal is determined to
be the most advantageous to the City, taking into consideration total cost (if determined) and all
other evaluation factors set forth in the Request for Proposals.
After council approval, a contract based on the negotiations (if negotiations were necessary)
will be drawn and signed by all necessary parties. If Council does not approve the award, it may
direct that further negotiations may take place with the recommended offeror, or that
negotiations begin with the next most qualified offeror. Council may also exercise the option to
reject all offers and instruct the Purchasing Manager to begin the procurement process again.
The contract file shall contain the basis on which the award is made.
After contract award, the contract file, will be made public. Unsuccessful offerors will be
afforded the opportunity to make an appointment with the purchasing division for a debriefing.
After the award, the contract file and the unsuccessful proposals will become subject to
disclosure under the Georgia Open Records Act.
RFP No. 24-0006
Page 5 of 56
Temporary Staffing for the Columbus
Consolidated Government (Annual Contract)
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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Bid Due: 5/03/2024

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