Stage Curtains

Agency:	City of Columbus
State:	Georgia
Type of Government:	State & Local
Category:	72 - Household and Commercial Furnishings and Appliances
Posted:	Mar 4, 2024
Due:	Mar 20, 2024
Solicitation No:	RFB No. 24-0026
Publication URL:	To access bid details, please log in.

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COLUMBUS CONSOLIDATED GOVERNMENT

Georgia’s First Consolidated Government

FINANCE DEPARTMENT

PURCHASING DIVISION

February 9, 2024

1111 1st AVENUE – 1st FLOOR, COLUMBUS, GEORGIA 31901

P. O. BOX 1340, COLUMBUS, GEORGIA 31902-1340

706-225-4087, FAX 706-225-4086

www.columbusga.gov

REQUEST FOR BIDS: Qualified vendors are invited to submit sealed bids, subject to conditions and instructions

as specified, for the furnishing of:

RFB No. 24-0026

STAGE CURTAINS

GENERAL SCOPE

The Consolidated Government of Columbus, Georgia (the City) is requesting bids for

a total of twenty-three (23) stage curtains, consisting of fourteen (14) side curtains

and nine (9) middle stage curtains for the Columbus Civic Center arena. The curtains

will be used as backdrops, to keep out sunlight, and to block backstage activity during

shows. The curtains must meet or exceed specifications for DD 9919 Nirvana

B.O.B.

DUE DATE

MARCH 6, 2024 - 2:30 PM (Eastern)

Responses must be submitted via DemandStar on or before the due date. A virtual

opening will be held during the 3:00 PM hour of the due date. Responding vendors are

not required but are invited to attend the opening.

SUBMISSION

REQUIREMENTS

ADDENDA

“NO BID” RESPONSE

If you wish to attend the virtual opening, use one of the Microsoft Teams meeting

options: Click here to join the meeting or call in (audio only) +1 478-239-

0725,,855808406# United States, Macon Phone Conference ID: 855 808 406# Find a local

number | Reset PIN. Note: Columbus Consolidated Government is not responsible for

technical issues that may arise during the virtual opening.

See Appendix A for Submission Requirements, Submission Requirements Checklist,

DemandStar Registration and Submission Instructions.

Any and all addenda will be posted on the Purchasing Division’s web page, at

https://www.columbusga.gov/finance/Bid-Opportunities. It is the vendors’

responsibility to periodically visit the web page for addenda before the due date and

prior to submitting a bid.

If you are not interested in this solicitation, refer to page 3.

Andrea J. McCorvey

Purchasing manager

RFB No. 24-0026

Stage Curtains

Page 1 of 28

IMPORTANT INFORMATION

E-Notification

Columbus Consolidated Government uses the Georgia

Procurement Registry e-notification system. You must register

with the Team Georgia Marketplace to receive future procurement

notifications at https://doas.ga.gov/state-purchasing/getting-

started-supplier.

If you have any questions or encounter any problems while

registering, please contact the Team Georgia Marketplace

Procurement Helpdesk:

Telephone: 404-657-6000

Fax:

404-657-8444

Email: procurementhelp@doas.ga.gov

RFB No. 24-0026

Stage Curtains

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STATEMENT OF "NO BID"

Complete and return this form immediately if you do not intend to Bid:

Email: BidOpportunities@ColumbusGA.org

Attn: Della Lewis, CPPB, GCPA

Fax: 706-225-3033

Mail: Columbus Consolidated Government

Purchasing Division

P O Box 1340

Columbus, GA 31902-1340

We, the undersigned decline to bid on your RFB No. 24-0026 for Stage Curtains for the following

reason(s):

Specifications too "tight", i.e., geared toward one brand or manufacturer only (explain below)

There is insufficient time to respond to the Request for Bids.

We do not offer this product or service.

We are unable to meet specifications.

We are unable to meet bond requirements.

Specifications are unclear (explain below).

We are unable to meet insurance requirements.

Other (specify below)

Comments:

RFB No. 24-0026

COMPANY NAME:

AGENT:

DATE:

EMAIL:

Stage Curtains

Page 3 of 28

GENERAL PROVISIONS

THESE GENERAL PROVISIONS SHALL BE DEEMED AS PART OF THE BID SPECIFICATIONS.

The provisions of the Procurement Ordinance for the Consolidated Government of Columbus, Georgia as adopted and

amended by Council shall apply to all invitations for bids and award of all contracts and is specifically incorporated herein by

this reference. A copy of the ordinance is on file in the Purchasing Division.

1. TERM “CITY”. The term “City” as used throughout these documents will mean Consolidated Government of Columbus, Georgia.

2. PREPARATION OF FORM. Bid proposals shall be submitted on the forms provided by the City. All figures must be written in ink

or typewritten. Figures written in pencil or erasures are not acceptable. However, mistakes may be crossed out, corrections inserted

adjacent thereto, initialed in ink by the person signing the proposal. If there are discrepancies between unit prices quoted and

extensions, the unit price will prevail. Failure to properly sign forms, in ink, will render bid incomplete.

3. EXECUTION OF THE BID PROPOSAL. Execution of the bid proposal will indicate the bidder is familiar and in compliance with all

local laws, regulations, ordinances, site inspections, licenses, dray tags, etc.

4. BID DUE DATE. The bid submission must arrive in the Purchasing Division on or before the stated due date and time. Upon

receipt, bids will be time and date stamped. Bids will remain sealed and secured until the stated due date and time for the bid opening.

5. BID OPENING. Bids shall be opened publicly in the presence of one or more witnesses at the time and place stated in the public

notice. The amount of each bid, the bidder's name and such other relevant information as the Purchasing Manager deems appropriate

shall be recorded and retained in accordance with Georgia law. The record and each bid shall be open to the public in accordance with

Article 3. 301A of the Procurement Ordinance (Public Access to Procurement Information).

6. LATE BIDS. It is the responsibility of the bidder to ensure bids are submitted by the specified due date and time. Bids received

after the stated date and time will be returned, unopened, to the bidder. The official clock to determine the date and time will be the

time/date stamp located in the Finance Department. All bids received will be time and date stamped by the official clock. The City will

not be held responsible for the late delivery of bids due to the U.S. Mail Service, or any other courier service.

7. RECEIPT OF ONE SEALED BID. In the event only one sealed bid is received, no formal bid opening shall take place. First, the

Purchasing Division shall conduct a survey of vendors to inquire of “no bid” responses and non-responsive vendors. If, from the survey,

it is determined by the Purchasing Division that specifications need revision, the one bid received will be returned, unopened, to the

responding vendor, with a letter of explanation and a new bid solicitation prepared. If it is determined that other vendors need to be

contacted, the bid due date will be extended, and the one bid received will remain sealed until the new bid opening date. The vendor

submitting the single bid will receive a letter of explanation.

If it is determined the one bid received is from the only responsive, responsible bidder, then the bid shall be opened by the

Purchasing Division Manager or designee, in the presence of at least one other witness. The single bid will be evaluated by the

using agency for award recommendation.

8. RECEIPT OF TIE BIDS. In the event multiple responsive, responsible bidders are tied for the lowest price and all other terms and

requirements are met by all tied bidders, the award recommendation shall be resolved in the order of the preferences listed below:

1. Award to the local bidder whose principal place of business is located in Columbus, Georgia.

2. Award to bidder previously awarded based on favorable prior experience.

3. Award to bidder whose principal place of business is located in the State of Georgia.

4. If feasible, divide the award equally among the bidders.

5. If it is not feasible to award equally and only two bidders are tied, perform a coin toss in the presence of the two bidders, either

in person or virtually.

6. If the above preferences are insufficient to resolve the tie, all bid responses will be rejected and the bid will be re-advertised.

9. RECEIPT OF MULTIPLE BIDS. Unless otherwise stated in the bid specifications, the City will accept one and only one bid

per vendor. Any unsolicited multiple bid(s) will not be considered. If prior to the bid opening, more than one bid is received from the

same vendor, the following will occur: (1) the bidder will be contacted and required to submit written acknowledgment of the bid to be

considered; (2) the additional bid(s) will be returned to the bidder unopened. If at the bid opening more than one bid is enclosed in a

single bid package, the City will consider the vendor non-responsive and bids will be returned to the bidder.

10. CONDITIONS AND PACKAGING. Unless otherwise defined in the bid specifications, it is understood and agreed that any item

offered or furnished shall be new, in current production and in first class condition, that all containers shall be new and suitable for

storage or shipment, and that prices include standard commercial packaging.

11. FREIGHT/SHIPPING/HANDLING CHARGES. All freight, shipping, and handling charges shall be included in the bid price. The

City will pay no additional charges.

RFB No. 24-0026

Stage Curtains

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12. CORRECTION OR WITHDRAWAL OF BIDS; CANCELLATION OF AWARDS

Correction or withdrawal of inadvertently erroneous bids before bid opening, or cancellation of awards or contracts based on such bid

mistakes, may be permitted where appropriate. Mistakes discovered before bid opening may be modified or withdrawn by written

notice received in the Purchasing Division.

After bid opening, corrections in bids shall be permitted only to the extent that the bidder can show by clear and convincing evidence

that a mistake of a nonjudgmental character was made, the nature of the mistake and the bid price actually intended. After bid

opening, no changes in bid prices or other provisions of bids prejudicial to the interest of the City or fair competition shall be permitted.

In lieu of bid correction, a low bidder alleging a material mistake of fact may be permitted to withdraw its bid if the mistake is clearly

evident on the face of the bid document but the intended correct bid is not similarly evident, or if the bidder submits evidence which

clearly and convincingly demonstrate that a mistake was made.

All decisions to permit correction or withdrawal of bids or to cancel awards of contracts based on bid mistakes will be supported by the

Purchasing Manager's written determination.

13. ADDENDA AND INTERPRETATIONS. If it becomes necessary to revise any part of this bid, a written addendum will be provided

to all bidders. The City is not bound by any oral representations, clarifications, or changes made to the written specifications by City

employees, unless such clarification or change is provided to the bidders in written addendum form from the Purchasing Officer. Bidders

will be required to acknowledge receipt of the addenda (if applicable) in their sealed bid proposal. The vendor may provide an initialed

copy of each addendum or initial the appropriate area on the bid form (pricing page). Failure to acknowledge receipt of the addenda

(when applicable) will render bid incomplete. It is the bidder’s responsibility to ensure that they have received all addenda.

14. BID RECEIPT AND EVALUATION. Bids shall be unconditionally received without alteration or correction except as authorized in

the City's Procurement Ordinance. Bids shall be evaluated based on requirements set forth in the Invitation for Bid, which may include

criteria to determine acceptability such as inspection, testing, quality, workmanship, delivery, and suitability for a particular purpose.

Those criteria that will affect the bid price and be considered in evaluation for award shall be objectively measurable, such as discounts,

transportation cost, and total or life-cycle costs. The specifications presented in the Invitation for Bids shall represent the evaluation

criteria. No other criteria may be used to evaluate bids.

15. TIME FOR CONSIDERATION. Bids must remain in effect for at least sixty (60) days after date of receipt to allow for evaluation.

16. BID SECURITY

(1) Requirement for Bid Security. Bid security shall be required for all competitive sealed bids for construction contracts when the

price is estimated by the Purchasing Manager to exceed $25,000. Bid security shall be a bond provided by a surety company

authorized to do business in the State, or other form satisfactory to the City. Such bonds may also be required on construction

contracts under $25,000 or other procurement contracts when circumstances warrant.

(2) Amount of Bid Security. Bid security shall be in an amount equal to at least five percent (5%) of the bid amount.

(3) Rejection of Bids for Noncompliance with Bid Security Requirements. When the invitation for Bids requires security,

noncompliance with such requirement shall force rejection of a bid.

(4) Withdrawal of Bids. If a bidder is permitted to withdraw its bid before award as provided in Section 3-108 Subsection (G)

(Competitive Sealed Bidding – Correction or Withdrawal of Bids: Cancellation of Awards), no action shall be had against the bidder or

the bid security.

17. CONTRACT PERFORMANCE AND PAYMENT BONDS

(1) When Required: Amounts. When a construction contract is awarded in excess of $25,000, the following bonds or security shall be

delivered to the City, and shall be binding on the parties upon the execution of the contract:

a. a performance bond satisfactory to the City executed by a surely company authorized to do business in the State, or otherwise

secured in a manner satisfactory to the City, amounting to one hundred percent (100%) of the price specified in the contract; and

b. a payment bond satisfactory to the City executed by a surety company authorized to do business in the State or otherwise secured

in a manner satisfactory to the City, to protect all persons supplying labor and material to the contractor or its subcontractors for the

performance of the work provided for in the contract, amounting to one hundred percent (100%) of the price specified in the contract.

At the discretion of the Purchasing Manager, this same condition may be placed on awards of any amount.

(2) Authority to Require Additional Bonds. Nothing in this Section shall be construed to limit the authority of the City to require a

performance bond or other security in addition to the bonds, in circumstances other than the circumstances described in Subsection

(1) above.

18. SUBCONTRACTING. Should bidder intend to subcontract all or any part of the work specified, name(s) and address(es) of sub-

contractor(s) must be provided in bid proposal (use additional sheet if necessary). The bidder shall be responsible for subcontractor(s)

full compliance with the requirements of the bid specifications. THE COLUMBUS CONSOLIDATED GOVERNMENT WILL NOT BE

RESPONSIBLE FOR PAYMENTS TO SUBCONTRACTORS.

RFB No. 24-0026

Stage Curtains

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Stage Curtains

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