Purchase of Thermoplastic Materials on an Annual Contract

Agency:	Gwinnett County
State:	Georgia
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Posted:	Dec 6, 2023
Due:	Jan 5, 2024
Solicitation No:	BL174-23 INV
Publication URL:	To access bid details, please log in.

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BL174-23

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December 06, 2023

INVITATION TO BID

BL174-23

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified

suppliers for the Purchase of Thermoplastic Materials on an Annual Contract with four (4) options to

renew for the Department of Transportation.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with

the BL# and Company Name. Bids will be received until 2:50 P.M. local time on January 04, 2024, at the

Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville,

Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly

opened and read at 3:00 P.M. Apparent bid results will be available the following business day on the

website www.gwinnettcounty.com.

Questions regarding bids should be directed to Kaley Ivins, Purchasing Manager, at

kaley.ivins@gwinnettcounty.com or by calling 770-822-8732, no later than 3:00 P.M. on

December 14, 2023. Bids are legal and binding upon the bidder when submitted.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its

programs or activities. Any requests for reasonable accommodations required by individuals to fully

participate in any open meeting, program or activity of Gwinnett County Government should be directed

to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier submitting the lowest responsive and responsible bid. Gwinnett

County reserves the right to reject any or all bids to waive technicalities and to make an award deemed

in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to

negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its

discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and

companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Kaley Ivins

Purchasing Manager

The following pages should be returned in duplicate as your bid:

Bid Schedule, Page 3-4

References, Page 5

Code of Ethics, Page 6

BL174-23

A. General Requirements

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1. Materials will be ordered on an "as needed" basis.

2. Gwinnett County reserves the right to make multiple awards, utilizing the vendor which will be

most advantageous to the county for pick-up, price and other factors considered.

3. Award will be made based off the lowest unit of measure price or to the overall low. Actual

orders with the awarded supplier(s) will be placed by the box for line items 1-11.

4. Quantities are estimated, usage may vary depending upon Gwinnett County projects and

requirements.

5. Gwinnett County requires pricing to remain firm for the duration of the initial term of the

contract. Failure to hold firm for the initial term of the contract may be sufficient cause for

Gwinnett County to declare bid non-responsive.

6. Individuals, firms and businesses seeking an award from a Gwinnett County solicitation may

not initiate or continue any verbal or written communications regarding a solicitation with any

County officer, elected official, employee or other County representative without permission of

the Purchasing Associate named in the solicitation between the date of the issuance of the

solicitation and the date of the final award by the Board of Commissioners. Violations will be

reviewed by the Purchasing Director. If determined that such communication has

compromised the competition process, the offer submitted by the individual, firm or business

may be disqualified from consideration for award.

B. Specifications - Thermoplastic

1. Thermoplastic materials shall be in compliance with section 653.1 – 653.2.01 of the Georgia

Department of Transportation specifications, current edition. Please see Attachment A for

additional specifications.

2. All preform thermoplastic must have a thickness no less than 90 mil. And shall be

manufactured with reflectorizing glass spheres mixed into the compound.

3. All bulk thermoplastic should be packaged in 50 pound plastic bags, and shipped 40 bags per

pallet. So each pallet should contain 1 ton of material.

4. It is anticipated that materials will be ordered by the pallet. However, at times the County may

require smaller orders, and the successful bidder is required to furnish such small quantities at

no increase in unit price or surcharge of any kind.

5. All thermoplastic materials must be warrantied against all manufacturing defects by the seller

for no less than one year from date of delivery.

6. If requested, samples shall be provided at no cost to the County. Samples should be delivered

within five business days of request. Samples must include the exact item being bid, spec

sheets and manufacturer installation instructions. The County may test samples for

application, adhesion, appearance, and durability. Acceptability is at the sole discretion of the

County. Samples will not be returned after testing. Failure to submit samples may result in bid

being deemed non-responsive.

BL174-23

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BID SCHEDULE

ITEM #

EST. ANNUAL

QTY

DESCRIPTION

MANUFACTURE NAME / DELIVERY # OF UNITS PER PRICE PER

NUMBER

ARO

BOX/PALLET BOX/PALLET

50 Boxes

3'x8" Bar, white, 20 PCS/Box or

equivalent

10 Boxes

3'x6" Bar, yellow, 20 PCS/Box or

equivalent

70 Boxes

24"x3' Bar, white, 5 PCS/Box or

equivalent

5 Boxes

Handicap Kit 40"x40", blue/white, 1

symbol/box or equivalent

35 Boxes

'School'' Legend, white, 1

legend/box or equivalent

20 Boxes

Letter ''R'' 6'x6'', white, 1 legend/box

or equivalent

20 Boxes

"Stop" Legend 8', white, 1

legend/box or equivalent

Rib Line Kit, 2"x3' white bar / 8''x3'

8 15 boxes Black Base, white/black, 12 kits/box

or equivalent

Rib Line Kit, 2''x3' white bar / 4"x3'

9 15 boxes white base, white, 12 kits/box or

equivalent

100

Boxes

Turn Arrow Reversable

white, 2 arrows/box or

8'2"x6'3",

equivalent

20 Boxes

3’x5” Bar, yellow, 20 PCS/Box or

equivalent

White Thermo heat degradable bag

200,000 (50 pounds Each ), 2,000 pounds to

LBS* a pallet, 50 pounds per bag, 40 bags

per pallet or equivalent

Yellow Thermo heat degradable bag

10,000 (50 pounds Each ), 2,000 pounds to

LBS* a pallet, 50 pounds per bag, 40 bags

per pallet or equivalent

/box $

/pallet $

LOWEST UNIT PRICE

(PER PCS, SYMBOL,

LBS, ETC)

TOTAL PRICE

(Lowest Unit Price x Number of

Units per box/ pallet)

BID TOTAL: $

*The County anticipates receiving a thermo long line truck in Fall 2024. Once this is put into service the County will need to add another 100,000+ pounds to line items 11 & 12.

Company Name ___________________________________________________________________________________________________________________

BL174-23

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BID SCHEDULE CONTINUED

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of

the contract will be sufficient cause for Gwinnett County to declare quote non-responsive. Contract to begin upon award.

If a percentage increase/decrease will be a part of this bid, please note this in the space provided together with an explanation.

Renewal Options:

Option 1 Renewal (year two of contract period):

Option 2 Renewal (year three of contract period):

Option 3 Renewal (year four of contract period):

Option 4 Renewal (year five of contract period):

% Increase

% Decrease

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No.

Date

Addendum No.

Date

Addendum No.

_________________

Date

____________

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any

term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s

termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated

based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

Certification of Non-Collusion in bid preparation

Signature

Date

In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the Board of Commissioners within

ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item,

delivered to the designated point(s) within the time specified in the bid schedule. By submission of this bid, I understand that Gwinnett County

uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice

of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

(If your company is an LLC, you must identify all principals to include addresses and phone numbers in your submittal)

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number

E-mail address

BL174-23

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REFERENCES

Note: References should be customized for each project, rather than submitting the same set of references for

every project bid. The references listed should be of similar size and scope of the project being bid on. Do not

submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Start Dates

Contact Person

Telephone

E-Mail Address

2. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Contact Person

E-Mail Address

Start Date

Telephone

3. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Contact Person

E-Mail Address

Start Date

Telephone

Company Name

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Purchase of Thermoplastic Materials on an Annual Contract

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