Provision of Household Hazardous Waste Recycling on an Annual Contract

Agency:	Gwinnett County
State:	Georgia
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Jan 8, 2024
Due:	Jan 19, 2024
Solicitation No:	PA002-24 INV
Publication URL:	To access bid details, please log in.

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January 8, 2024

INFORMAL WRITTEN QUOTE

PA002-24

Gwinnett County is soliciting competitive informal written Quotes from qualified service providers for the

Provision of Household Hazardous Waste Recycling on an Annual Contract with two (2) additional one year

options to renew for the Department of Support Services.

Quotes should be typed or submitted in ink and returned to the Attention of Alexis Holland, Purchasing

Associated II. Quotes should be received by 3:00 P.M. January 19, 2024 by email to

alexis.holland@gwinnettcounty.com or sent to the Gwinnett County Financial Services - Purchasing Division –

2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.

Questions regarding quotes should be directed to Alexis Holland, Purchasing Associate II at

alexis.holland@gwinnettcounty.com or by calling 770-822-8741. Quotes are legal and binding upon the vendor

when submitted.

Successful service provider will be required to meet insurance requirements. The Insurance Company should be

authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating

of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or

activities. Any requests for reasonable accommodations required by individuals to fully participate in any open

meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the

Gwinnett County Justice and Administration Center, 770-822-8165.

The written quote documents supersede any verbal or written prior communications between the parties.

Award will be made to the service provider submitting the lowest responsive and responsible quote. Gwinnett

County reserves the right to reject any or all quotes, to waive technicalities, and to make an award deemed in its

best interest. Quotes may be split or awarded in entirety. Gwinnett County reserves the option to negotiate

terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

We look forward to your quote and appreciate your interest in Gwinnett County.

Alexis Holland

Purchasing Associate II

The following pages should be returned with your quote:

Quote Schedule, Page 4-5

References, Page 6

Contractor Affidavit, Page 7

List of Subcontractors, Page 8

PA002-24

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SCOPE OF SERVICES AND GENERAL REQUIREMENTS

I. SUMMARY

Gwinnett County Solid Waste will hold at least two events annually to allow the public to properly

dispose of paint and associated products that are not accepted curbside. Collection of such

materials should be safely processed with minimum impact on the environment. The preferred

method would be for materials to be recycled and the secondary would be proper disposal based

on industry and/or regulatory procedures.

Gwinnett County reserves the right to add or delete dates, quantities, locations and/or items to be

collected as needed. When adding items to be collected, the County will solicit from the service

provider a cost quote which the service provider shall develop with costs comparable to similar

items under the contract. This quote will be valid for one year with the option to renew each year

for two years.

Dates:

It is the intent of Gwinnett County to hold the Earth Day Event in April and America Recycles Day in

November. Events typically last three (3) to five (5) hours. Event schedules and duration are

subject to change. For 2024, Earth Day will be on April 27 and America Recycles Day will be on

November 2.

Location:

Gwinnett County Fairgrounds, 2405 Sugarloaf Pkwy, Lawrenceville, GA 30045 or Coolray Field,

2500 Buford Drive, Lawrenceville, GA 30043. Venues may change to other sites within Gwinnett

County depending on availability.

Anticipated number of vehicles: 1,400 – 2,000 vehicles

Items to be collected:

•

Aerosol/spray paint

•

Latex and water-based paints

•

Oil based paint and stains

•

Varnishes

•

Thinners and paint strippers

Quantities collected at each event

•

Latex paint – 10,000 to 24,000 lbs.

•

Aerosol/spray paint, oil base paint, varnish, thinners – 215 to 1,300 lbs.

II. REQUIREMENTS

A. General

Service provider will be required to set up two collection sites to accommodate four lanes of

traffic. The surface area should be lined with protective sheeting barrier to prevent spillage to

the ground surface. All materials listed above will be collected and processed during the time

of the event and hauled away at the end of the event. Adequate personnel should be provided

by service provider to unload and package materials as needed. A set up and list of

equipment and supplies should be provided prior to the event. The preferred method of

materials is to be recycled, if not, proper disposal of such materials should also be stated in

quote.

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Another vendor will be on the premise to have first choice in accepting latex paint which

should be at least 25 percent wet, usable paint.

B. Report Documentation

Notification after event: Report of items and weight collected and method of disposal (i.e.,

recycle, reuse/fuel blend, incineration, and landfill) should be provided within thirty (30)

days from the date of the event.

C. Certifications Required

• US Department of Transportation Hazardous Materials Certificate of Registration

• Hazardous Waste Facility Certificate of Liability Insurance

• Hazardous Waste Transporter and Handler License

• Registered Hazardous Materials Storage Facility Permit

D. Mobilization

Solid Waste Events

Service provider shall allow for different mobilization at Solid Waste’s recycling events where

four lanes will be utilized for different types of materials to be dropped off. If available,

volunteers will assist with unloading non-household hazardous waste materials. Service

provider will need to unload cars containing HHW.

E. Service provider shall provide spill response equipment capable of protecting area storm

drains from illicit discharge and to contain any spills in the unloading zone. This equipment

shall include at a minimum plastic sheeting, berm, absorbent socks, absorbent granules,

sweeping compound, brooms, dust pans, and bags for disposal, or any combination thereof

suitable to protect area storm drains and contain and cleanup any spills.

F. Service provider shall provide adequate personnel and equipment (i.e., Forklift, pallet jack)

capable of moving materials at the site during the event as well as removing materials and

equipment within three hours of the closing of the event from site.

G. Insurance

Service provider shall obtain, maintain, and furnish to the County certificates of insurance

covering the duration of the project period. The insurance must include the terms and

coverage provided for the Standard Insurance Requirements of these quote documents.

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FAILURE TO RETURN THIS PAGE AS PART OF THE QUOTE DOCUMENT MAY RESULT IN

REJECTION OF YOUR QUOTE

QUOTE SCHEDULE

Delivery will be F.O.B. Destination: Various locations in Gwinnett County

ITEM

DESCRIPTION

CONTAINER

SIZE

APPROX.

ANNUAL

QTY

UNIT PRICE

TOTAL PRICE

1 Aerosols

500 LBS $

/LB $

2 Latex and water-based paint

Oil base paints, strippers, and

varnishes

4 Mobilization for Solid Waste Event

60,000 LBS $

10,200 LBS $

4 EA $

/LB $

/EVENT $

QUOTE TOTAL $

Note: Pricing should include all expenses including but not limited to travel, parts, or any

additional costs that may occur.

The undersigned acknowledges receipt of the following addenda, listed by number and date as issued

appearing on each:

Addendum No.

______________

Date

_____________

Addendum No.

______________

Date

______________

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract.

Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett

County to declare quote non-responsive. Contract to begin upon award.

Unless otherwise noted, quoted prices will remain firm for two (2) additional 12-month periods. If a

percentage increase/decrease will be a part of a renewal option, please note this in the space provided

together with an explanation.

Option 1 Renewal (year two of contract period):

Option 2 Renewal (year three of contract period):

% Increase

% Decrease

Explanation:

Certification of Non-Collusion in Quote Preparation __________________________________________________

Signature

Date

The County requires that all who enter into a contract for the physical performance of services with the

County must satisfy OCGA § 13-10-91 and Rule 300-10-1-02, in all manner, and such are conditions of

the contract.

COMPANY NAME: __________________________________________________________________________

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FAILURE TO RETURN THIS PAGE AS PART OF THE QUOTE DOCUMENT MAY RESULT IN

REJECTION OF YOUR QUOTE

QUOTE SCHEDULE CONTINUTED

In compliance with the attached specifications and requirements in the Instructions to Vendors, the undersigned

offers and agrees, within ninety (90) days of the date of quote opening, to furnish any or all of the items upon which

prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified

in the fee schedule. By submission of this quote, I understand that Gwinnett County uses Electronic Payments for

remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice

of award. For more information on electronic payments, please refer to the Electronic Payment information in the

instructions to vendors.

Legal Business Name ________________________________________________________________________

Address _____________________________________________________________________________________

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature _____________________________________________________________________

Printed Name ________________________________________________________________________________

Telephone Number _____________________ Fax Number ________________________________________

E-mail address _______________________________________________________________________________

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Provision of Household Hazardous Waste Recycling on an Annual Contract

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