Purchase of Swimming Pool Chemicals on a Six-Month Contract

Agency:	Gwinnett County
State:	Georgia
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Posted:	Jan 2, 2024
Due:	Jan 19, 2024
Solicitation No:	BL019-24 INV
Publication URL:	To access bid details, please log in.

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January 2, 2024

INVITATION TO BID

BL019-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers for the

Purchase of Swimming Pool Chemicals on a Six-Month Contract with four (4) six-month options to renew for the

Gwinnett County Department of Community Services.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and

Company Name. Bids will be received until 2:50 P.M. local time on January 19, 2024 at the Gwinnett County Financial

Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this

date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be

available the following business day on the website www.gwinnettcounty.com.

Questions regarding bids should be directed to Jake Scarpone, Purchasing Associate II, at

jake.scarpone@gwinnettcounty.com or by calling 770-822-8722, no later than 3:00 P.M. local time on January 10,

2024. Bids are legal and binding upon the bidder when submitted.

Successful contractor(s) will be required to meet insurance requirements. The Insurance Company should be

authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5

or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or

activities. Any requests for reasonable accommodations required by individuals to fully participate in any open

meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the

Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier submitting the lowest responsive and responsible bid. Gwinnett County reserves

the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may

be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions, and pricing with

the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies

submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Jake Scarpone

Purchasing Associate II

The following pages should be returned in duplicate as your bid:

Bid Schedule, Pages 4-6

References, Page 7

Code of Ethics, Page 8

Bid Schedule, Pages 4-6

Contractor Affidavit, Page 9

BL019-24

Page 2

SPECIFICATIONS

Gwinnett County is seeking a qualified vendor to supply and deliver swimming pool chemicals on a six-

month contract to park pool and facility locations throughout Gwinnett County.

Quantities stated are estimates only and may vary more or less during the contract period.

Heaviest usage will be before and during the outdoor swimming season from Memorial Day to

Labor Day.

Gwinnett County will order items on an “as needed” basis. Any special delivery instructions will

be given in advance when order is placed.

Deliveries (FOB) Destination freight pre-paid and allowed.

• Deliveries are to be made within forty-eight (48) hours of order placement.

• Any supplier submitting a “qualified” bid may be deemed non-responsive. Qualifying a bid

can be, but is not limited to, all or none offers and/or minimum order or delivery

requirements. If awarded and vendor qualifies orders, we reserve the right to purchase off

contract and/or terminate the contract.

• Deliveries are to be made between 9 a.m. to 5 p.m., Mon-Fri.

• All delivery orders must be checked off and signed for by a County employee before leaving

site.

• Shipments left without acceptance signature will be subject to non-payment. Copy of

signed receipt must be left with County employee at site.

• Clean-up of spills that occur during delivery will be the responsibility of the supplier.

• The vendor will be responsible for unloading all items by placing each item in the

designated space at each facility via pallet jack and/or manually placing items, which may

require a lift gate, pallet jack, hand truck, and gloves. The awarded vendor shall be

responsible for all equipment needed for delivery. Deliveries not willing to be unloaded by

vendor will be rejected on site.

• Important Note: Some pool locations may require vendor to manually move chemicals up

paved inclined walkways into designated areas that prohibit vehicles. Vendors may wish to

visit pool locations prior to submitting a bid.

All items quoted must include lift gate unloading equipment and pallet jack for moving product

into stock. Any charges for delivery and or hazardous fees shall be included in the cost of the

product. Chemicals are to be placed at each facility in proper chemical area designated by

Gwinnett County.

Refer to list of locations included in this quote package for specifics on size of vehicles capable

of delivering at facility locations. Gwinnett County reserves the right to add and or delete

locations.

Material Safety Data Sheets (MSDS) should be submitted with bid. When requested, vendors

shall supply samples of proposed products at no charge for evaluation by the County to

determine specifications compliance.

During the contract period, samples may be collected and analyzed by Gwinnett County upon

delivery to determine specification compliance. Shipments which do not meet specifications will

be rejected and all costs for shipment, analysis and removal/clean-out will be the responsibility of

the vendor.

All purchase orders must be invoiced separately (with the purchase order number references on

delivery documents and invoices).

BL019-24

Page 3

Location

Schedule

Delivery Instructions

Bogan Park Pool

2723 North Bogan Rd

Buford 30515

Year-round

This location has an area large enough for tractor-

trailers to be able to maneuver and back up to

designated area.

Mountain Park Aquatic Center

1063 Rockbridge Rd

Stone Mountain

Dacula Park Pool

205 Dacula Rd

Dacula 30019

Collins Hill Aquatic Center

2200 Collins Hill Rd

Lawrenceville 30043

Best Friend Park Pool

6224 Jimmy Carter Blvd

Norcross 30071

Rhodes Jordan Park Pool

100 E. Crogan St

Lawrenceville 30045

Lenora Pool

4315 Lenora Church Rd

Snellville 30058

Bethesda Aquatic Center

225 Bethesda Church Rd

Lawrenceville 30044

West Gwinnett Aquatic Center

4488 Peachtree Industrial Blvd

Berkeley Lake 30071

Gwinnett Environmental &

Heritage Center

2020 Clean Water Drive

Buford, GA 30519

EE Robinson Interactive

Fountain

650 Peachtree Industrial Blvd.

Sugar Hill, GA 30518

Graves Park Interactive

Fountain

1540 Graves Road

Norcross, GA 30093

Two year-round

and one

seasonal

Seasonal

Two year -

round and one

seasonal

Seasonal

Maximum 30-ft truck will be able to maneuver at

this location and shipments will have to be

manually transported to designated area from

parking lot.

Maximum 30-ft truck will be able to maneuver at

this location and shipments will have to be

manually transported to designated area from

parking lot.

Tractor-trailers are maneuverable at this location

and can back up to unloading area.

Maximum 30 ft trucks are maneuverable at this

location and shipments will have to be manually

transported from parking lot to designated area.

Seasonal

Maximum 30ft trucks are maneuverable at this

location and shipments may have to be manually

transported from parking lot to designated area.

Seasonal

Year-round

Two year round

and one

seasonal

Maximum 30-ft truck will be able to maneuver at

this location and shipments will have to be

manually transported to designated area from

parking lot.

Maximum 30-ft truck will be able to maneuver at

this location and shipments will have to be

manually transported to designated area from

parking lot.

Maximum 30-ft truck will be able to maneuver at

this location and shipments will have to be

manually transported to designated area from

parking lot.

Year-round

Maximum 30-ft truck will be able to maneuver at

this location. Deliver to loading dock. Use Service

Gate located off Plunketts Road.

Seasonal

Maximum 30-ft truck will be able to maneuver at

this location and shipments will have to be

manually transported to designated area from

parking lot.

Maximum 30-ft truck will be able to maneuver at

this location and shipments will have to be

manually transported to designated area from

parking lot.

BL019-24

Page 4

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN BID BEING REJECTED.

BID SCHEDULE

ITEM

APPROX.

6-MONTH

QTY

DESCRIPTION

Algaecide, 10%

100 qts. Algaecide for Swimming

Pools (quart containers)

MFG. NAME

& NO.

125 bags Calcium Chloride Flakes

(50 lb bags)

50 ea.

Cyanuric Acid (50 lb

drums)

7,500 gal.

Muriatic Acid, (gallon

jugs only)

1,500 bags

Sodium Bicarbonate (50

lb bags)

Granular calcium

30 ea

hypochlorite 68% (50 lb

containers)

Vantage Poly A Tablets

8 ea

(flocking agent) (42 lb

containers)

Focus or Wipeout Non-

38 ea

chlorine Shock (50 lb

containers)

Sodium Thiosulfate,

5 bags granular form (50 lb

bags)

10.

25 qts

Defoamer/antifoam

(quart containers)

Sodium Percarbonate

11.

50 bags (Filter cleaner) (50 lb

bags)

AquaPerl or Perlite

12.

250 bags (Filter media) (25 lb

bags)

13.

100 bags

Sodium bisulfate (50 lb

bags)

DELIVERY

A.R.O.

CONTAINER

SIZE

UNIT PRICE

TOTAL PRICE

/Per qt $

/Per lb $

/Per gal $

/Per lb $

/Per qt $

/Per lb $

BID TOTAL

Company Name _______________________________________________________________________________________

BL019-24

Page 5

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN BID BEING REJECTED.

BID SCHEDULE CONTINUED

FIRM INFORMATION

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No.

Date

Addendum No.

Date

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure

to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to

declare bid non-responsive. Contract to begin upon notification of award.

Unless otherwise noted, bid prices will remain firm for four (4) additional six-month periods.

• If a percentage increase/decrease will be a part of this bid, please note this in the space provided

together with an explanation:

1st Renewal Option

increase/decrease (circle one)

2nd Renewal Option

increase/decrease (circle one)

3rd Renewal Option

increase/decrease (circle one)

4th Renewal Option

increase/decrease (circle one)

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to

the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall

be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30

days written notice to the contractor. In the event of the County’s termination of this agreement for convenience,

the contractor will be paid for those services actually performed. Partially completed performance of the

agreement will be compensated based upon a signed statement of completion to be submitted by the contractor,

which shall itemize each element of performance.

Company Name ______________________________________________________________________________________

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Purchase of Swimming Pool Chemicals on a Six-Month Contract

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