Purchase of Inmate Clothing and Supplies on an Annual Contract

Agency:	Gwinnett County
State:	Georgia
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Posted:	Feb 7, 2024
Due:	Feb 29, 2024
Solicitation No:	BL031-24 INV
Publication URL:	To access bid details, please log in.

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February 7, 2024

INVITATION TO BID

BL031-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers

for the Purchase of Inmate Clothing and Supplies on an Annual Contract with four (4) renewal options for

various Gwinnett County Departments.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the

BL# and Company Name. Bids will be received until 2:50 P.M. local time on February 29, 2024 at the

Gwinnett County Purchasing Office, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after

this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid

results will be available the following business day on our website at www.gwinnettcounty.com.

Questions regarding bids should be directed to Chelsey Ward, Purchasing Associate II, at

chelsey.ward@gwinnettcounty.com or by calling 770-822-7788 no later than 3:00 P.M. on February 15,

2024. Bids are legal and binding upon the bidder when submitted.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in any

open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator

at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the suppliers submitting the lowest responsive and responsible bid. Gwinnett County

reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best

interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms,

conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and

companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Chelsey Ward

Purchasing Associate II

The following pages should be returned in duplicate as your bid: Bid Schedule, Pages 4 - 15

References, Page 16

Code of Ethics Affidavit, Page 17

BL031-24

REQUIREMENTS & SPECIFICATIONS

Page 2

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids for the purchase of inmate

clothing and supplies on an annual contract for the Department of Corrections and the Sheriff’s Department.

A. Delivery:

Inside delivery will be F.O.B. Destination to:

Gwinnett County Department of Corrections

Comprehensive Correctional Complex

750 Hi-Hope Road

Lawrenceville, GA 30043

Gwinnett County Detention Center

2900 Highway 316

Lawrenceville, GA 30046

Exact delivery location(s) will be provided with order. Locations may be added and deleted as

necessary.

B. Equivalent Products:

The use of brand names is not for restrictive purposes or to limit competition but to assist suppliers in determining the

standard of quality Gwinnett County is seeking. Gwinnett County shall be the sole determinant of acceptability of all

approved equivalents.

When bidding an equivalent product, supplier represents:

Equivalent product has been personally investigated and determined to be equal to or superior in all

respects to that specified.

Product identification, including the manufacturer’s name and address should be provided as part of

bid document.

It is the supplier’s responsibility to prove equivalent products equal or exceed the quality level of the

product(s) specified

C. Orders:

Orders will be placed by the departments on an “as needed” basis. Quantities are approximate annual quantities. Unit

price should include all charges for silkscreen and inside delivery FOB destination to specified address. Orders are

to be filled regardless of quantity and/or dollar amount. All orders to be delivered or picked up will require a purchase

order number. Orders provided without a purchase order number are not considered to be authorized purchases and

may be subject to non-payment of invoice. All orders must be accompanied by a packing slip with an identifying

purchase order number. Multiple orders are not to be combined within the same box; unless sorted, bagged and

identified by the purchase order numbers. Orders should be shipped complete unless authorized by ordering

personnel. Orders shipped in error or to the wrong department location will be rejected. In these cases, the vendor is to

arrange for return pick up within five (5) business days of notification by the department.

If all or any part of an order contains backordered items and supplier will not be able to meet the Delivery A.R.O. stated

in the bid, the supplier should document and notify the department liaison of the backorder within five (5) days of

receipt of the purchase order. Gwinnett County will either cancel the order of backordered items or accept the delivery

time provided by the supplier.

If a supplier cannot supply the backordered items in a reasonable amount of time, Section XII Delivery Failures under

General Instructions to Vendors, Terms and Conditions may be invoked. Gwinnett County reserves the right to

purchase uniforms off contract if delivery is not made within the contracted delivery time.

BL031-24

Page 3

D. Samples:

Samples should be provided within seven (7) business days upon request and must be furnished at suppliers’

expense. Each sample is to be labeled with supplier’s name, item number as indicated on the Bid Schedule, and bid

number.

Samples requested, but not supplied, may result in that item being deemed non-responsive.

E. Silkscreen:

Letter color/style: All letters shall be either black or white with block stencil style (unless otherwise specified).

Letter size: 3” high; 1” to 1½” wide.

Placement: Centered, 3” to 4” down from the shirt collar on the back side of the garment.

Gwinnett

Sheriff

Inmate

Worker

Gwinnett

County

Jail

Department of

Corrections

F. References:

A minimum of three (3) references where this similar size and scope of work has been completed should be listed on

the attached reference sheet.

G. Award:

Upsizes will not be taken into consideration in determining the low bidder. Some items may be awarded to the

same supplier/manufacturer for consistency and uniformity.

BL031-24

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

ITEM

EST.

ANNUAL

QTY.

UNIT

SECTION A – INMATE SUPPLIES

DESCRIPTION

900

CS Toothpaste fluoride, .85oz, 144/case

Toothpaste, fluoride, pleasant mint taste, animal fat

CS free, white paste, all plastic tube, 2.75 oz. tubes,

unboxed, 144/case

Toothbrushes, adult, 5 ½ inch, soft nylon bristles,

approx. 30 tuft, polypropylene handle, ivory

CS polypropylene cap for toothbrush, meets FDA

standards, does not contain any melamine,

individually sealed in clear bags, 144/case

1,105

French mill soap for face and body, 3 oz. Bar,

200/case

Correctional shaving razors, Bic Twin Blade,

sensitive skin razor or approved equivalent.

CS Disposable twin blade, premium stainless steel

blades, molded polystyrene handle and fixed head,

clear removable safety cap, 1,000/case

1,800

Shampoo/ Body Wash 4 oz. bottles, Clear, 60/case;

Bob Barker Item MS404 or approved equivalent

Correctional Deodorant/anti-perspirant, roll-on, clear

500

in color, alcohol free, clear plastic bottle, contains

86.55% deionized water, 6% mineral oil, 2%

triethanolamine, 2% propyl Glycol, 2 oz., 96/case

Toothbrush, Shorty, 3.25 Inch, Soft Nylon Bristles,

1,000

Approx. 30 Tuft, Polypropylene Handle, Individually

Sealed In Clear Bags, 144/case; Charm-Tex

#H/TB20 or approved equivalent

No shank fingertip toothbrush, 1,000/case; Charm-

Tex #H/NSTB-1002 or approved equivalent

MANUF.

& NO.

DELIVERY

A.R.O.

UNIT

PRICE

Page 4

TOTAL

PRICE

SUPPLIER NAME

BL031-24

ITEM

EST.

ANN.

QTY

200

12 1,600

Page 5

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

UNIT

DESCRIPTION

Tampons, unscented, individually wrapped, regular, 500/case; Charm-

Tex #H/FT500R or approved equivalent

Maxi pads, unscented, individually wrapped, 24 per bag/36 bags per

case, 864 pads/case; Charm-Tex #H/FSNC864 or approved equivalent

Unwrapped Deodorant Bar Soap- .5 Oz, 1000/case; Charm-Tex

#H/S1/2UN or approved equivalent

MANUF. &

NO.

DELIVERY

DAYS

A.R.O.

UNIT

PRICE

TOTAL

PRICE

SECTION A TOTAL

SECTION B – INMATE CLOTHING

Sports bra, white, pullover styles, no hooks, unpadded, nylon and

spandex outside panel with cotton and spandex inside panel, S-XL

2XL

3XL

240

DZ 4XL

5XL

6XL

7XL

8XL

Underpants, women’s, white, first quality, 100% cotton, preshrunk for

less than 5% shrinkage, brief style, knitted elastic waistband and leg

bands, Sizes 5-7

650

8-10

11-14

SUPPLIER NAME

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Purchase of Inmate Clothing and Supplies on an Annual Contract

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