Replacement of Water Meters, 2" and Smaller on an Annual Contract

Agency:	Gwinnett County
State:	Georgia
Type of Government:	State & Local
Category:	66 - Instruments and Laboratory Equipment Z - Maintenance, Repair or Alteration of Real Property
Posted:	Jan 10, 2024
Due:	Feb 2, 2024
Solicitation No:	BL017-24 INV
Publication URL:	To access bid details, please log in.

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BL017-24

PAGE 1

January 10, 2024

INVITATION TO BID

BL017-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified

contractors for the Replacement of Water Meters, 2” and Smaller on an Annual Contract for the Department

of Water Resources.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the

BL# and Company Name. Bids will be received until 2:50 P.M. local time on February 02, 2024 at the

Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia

30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read

at 3:00 P.M. Apparent bid results will be available the following business day on our website

www.gwinnettcounty.com.

A WebEx Pre-Bid Meeting is scheduled for 10:00 A.M. on January 18, 2024. To access, dial 1-408-418-9388,

enter Access code 2335 191 7127. All interested parties are urged to attend. The pre-bid conference is to be

utilized by contractors and subcontractors to ask any questions in order to submit a bid for this project.

Questions regarding bids should be directed to Brittany Bryant, CPPB, Purchasing Associate III, at

Brittany.Bryant@GwinnettCounty.com or by calling 770-822-7759, no later than 3:00 P.M. on January 23,

2024. Bids are legal and binding upon the vendor when submitted. All bids should be submitted in duplicate.

Successful contractors will be required to meet insurance requirements. The Insurance Company should be

authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best

rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in any

open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator

at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor(s) submitting the lowest responsive and responsible bid. Gwinnett

County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its

best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate

terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and

companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Brittany Bryant, CPPB

Purchasing Associate III

BL017-24

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BID CHECKLIST

These items should be submitted at the time of bid opening.

ITEM

1 BID SCHEDULE

DESCRIPTION

2 REFERENCES

3 LIST OF SUB-CONTRACTORS

4 CONTRACTOR AFFIDAVIT AND AGREEMENT

5 CODE OF ETHICS AFFIDAVIT

PAGES #

15-16

18-19

Check Box

if Included

☐

BL017-24

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REPLACEMENT OF WATER METERS 2” AND SMALLER ON AN ANNUAL CONTRACT

GENERAL SPECIFICATIONS

A. Bidding Requirements

1. Gwinnett County requests a minimum of three (3) verifiable references that establish that bidding

firm has successfully performed a similar scope wherein they were performing as the prime or

lead firm with responsibility for the management and performance of the work. Bids will be

considered only from experienced and well-equipped contractors engaged in work of this type

and magnitude. List similar work successfully completed within the last ten years, giving the

location, size, and rate of installation maintained throughout the project. The bidder shall specify

the portion of the work undertaken by their firm. The bidder shall be required to document to the

satisfaction of Gwinnett County DWR that they have the capacity to provide services, equipment,

and adequately trained staff necessary to perform the work at a rate of approximately 300 meters

replaced per week.

2. The Contractor, as well as all sub-contractors utilized by the Contractor, must be properly

licensed in the State of Georgia.

3. Termination for Cause: The County may terminate this agreement for cause upon ten days prior

written notice to the contractor of the contractor’s default in the performance of any term of this

agreement. Such termination shall be without prejudice to any of the County’s rights or remedies

by law.

4. Termination for Convenience: The County may terminate this agreement for its convenience at

any time upon 30 days written notice to the contractor. In the event of the County’s termination

of this agreement for convenience, the contractor will be paid for those services actually

performed. Partially completed performance of the agreement will be compensated based upon

a signed statement of completion to be submitted by the contractor, which shall itemize each

element of performance.

B. General Notes

1. Unless otherwise specified, all work will be done in accordance with the Georgia Department of

Transportation Standard Specifications - Construction of Roads and Bridges – latest edition and all

supplements thereto.

2. All meter replacements are to be performed in compliance with the drawings and specifications

booklet entitled, “Water System Design and Construction Standards for Development Projects,

Latest Revision”. Specification booklet may be obtained from the Gwinnett County Government

website.https://www.gwinnettcounty.com/static/departments/water/pdf/Water-Sewer-

Standards-Current.pdf

Contractor shall be required to comply with Gwinnett County Standards for Backflow Prevention

as set out in “Gwinnett County Department of Water Resources Backflow Prevention”, which is

available from the Department of Water Resources, and on the County website at:

https://www.gwinnettcounty.com/static/departments/water/pdf/Backflow-Prevention-Manual-

Current.pdf

BL017-24

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3. Potential bidders must demonstrate that trained, responsible personnel will be used for this

contract. Employees shall have training, (specifically pertaining to the replacement of ¾”-2” water

meters). It is expected that actual field experience will have been part of the training. Contractor

and its employees must be trained and follow all OSHA guidelines and requirements pertaining

to confined space entry.

4. Payment for traffic control shall be included as part of the line item for meter replacement, must

be all-inclusive, and shall not be an individual line item. Contractor shall be required to have

certified flagmen to support such requirements. Traffic control shall include the preparation of

any necessary plans and acquisition of permits. The flow of traffic will be maintained at all times

during construction by permitting at least one lane of traffic to move through the construction

site.

5. Gwinnett County reserves the right to perform any work using in-house forces where deemed

advantageous.

6. It will be the Contractor’s responsibility to be aware of the dig law in Georgia and follow the

procedure as outlined by the Georgia Utility Facility Protection Act (GUFPA).

II. CONTRACT SPECIFICATIONS

A. Scope of Work

The Contractor shall provide, under an annual contract, all labor, tools, traffic control and equipment

for the replacement of 2” and smaller residential and commercial water meters, water meter boxes,

and ancillary connections or appurtenances. The work shall include, but not be limited to: GPS of

meter locations, replacement of existing meters and boxes, changing laying length, replacing curb-

stops if needed and adjusting or raising meters or meter boxes as may be required to comply with

applicable Gwinnett County Standards. The contractor shall also identify the material type of the

County side service line as well as the customer side service line and shall include this information in

their monthly deliverable. This work shall be considered as “all inclusive” to the meter replacement.

No additional payment will be made for this service. Gwinnett County Department of Water

Resources (Gwinnett County DWR) will provide a listing of specific meters to be replaced and

reserves the right to prioritize work. The Contract will be an "open end" type to provide the level of

service required by the County as needed. The Contractor shall have personnel that can be contacted

Monday through Friday 7:00 to 4:00 daily to answer any questions from the Manager relating to work

orders, location of where staff is working, when work orders will be worked and when landscaping

will be completed. The contractor shall have personnel available after hours in case County needs to

contact them for emergency repairs. The contractor will provide an appropriate staff of employees,

including supervisory personnel, for the efficient operation of the services hereunder. By submitting a

Bid, the contractor represents that all its employees, agents, and suppliers who perform services

under this contract shall be qualified and competent to perform such services.

The public should be able to easily identify contractor employees. The successful contractor shall

provide the field crew uniforms and picture identification badges which shall be worn at all times

when work under this contract is being performed. All trucks should be marked with the contractor’s

name and contact number.

The contractor shall be very sensitive and supportive to customers and respect their property while

conducting the work.

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B. Materials:

The County will furnish: curb stops, water meters, meter boxes, meter box lids, marking paint and

other manufactured fittings and appurtenances for the replacement of existing water meters.

Wherever the bid document makes references to “County-furnished materials”, it will include only the

items specified in this section. The Contractor will be required to furnish all labor, tools, equipment,

traffic control and all other materials necessary to complete the work, including fill dirt, crusher run,

gravel, cold/hot patch mix, concrete, grass seed, pine/wheat straw, sod, pine bark, and landscaping

other materials.

Materials furnished by the County must be picked up by the Contractor at the warehouse, currently

located at 684 Winder Highway, Lawrenceville, Georgia 30045. All material withdrawals must be

approved by the Contract Manager and must be scheduled at least three business days in advance

with warehouse personnel. Withdrawals “on demand” will not be allowed unless authorized by

Contract Manager.

No modifications to, or substitutions of, County supplied materials shall be allowed to be installed

without the specific approval of the County Contract Manager. Approval of any modifications or

substitutions at one location may not be assumed by the Contractor to apply to other locations. The

Contractor shall be solely responsible for any additional costs arising from such modifications.

C. Return of Used and Unused Materials

All used brass fittings and any remaining unused copper shall be returned to Gwinnett County

Department of Water Resources on a regular basis or as requested from the County Contract

Manager.

Any unused components issued to the Contractor by the County warehouse must be returned to the

warehouse in good condition, ready for use as intended. Damaged, fouled or otherwise unusable

materials or components shall be replaced by the County at the Contractor’s expense. New inventory

will not be given out until all unused parts are returned for recycling.

Salvaged meters shall also be returned to the Gwinnett County Department of Water Resources on a

regular basis. As a standard operating procedure, salvaged meters shall be returned every time the

successful contractor picks up material from the Warehouse or as requested from the County

Contract Manager. If needed, Warehouse personnel can provide the successful contractor with empty

barrels to return the salvaged meters in. Contractor can exchange filled barrels for empty barrels

upon each return of salvaged meters.

D. Damages

All plumbing that is damaged by the Contractor or their associates shall be repaired by the Contractor

at the Contractor’s expense. This includes, but is not limited to, customer’s broken service lines

within 10 feet of the meter box, customer’s broken irrigation lines, damaged sprinkler heads,

customer’s plumbing issues, stopped up PRV valves, backflow preventers or damaged hot water

heaters, etc. up to 90 days from the date that the work is performed.

E. Concrete Sidewalks/Driveways:

All sidewalks needing repair, from replacement of meters, shall be replaced in sections from existing

joint to joint. Driveways will be replaced to the first expansion joint. All concrete and road cut repairs

must be completed prior to submission of invoices. All replacements shall meet or exceed existing

conditions and comply with all Gwinnett County Development Specifications.

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Replacement of Water Meters, 2" and Smaller on an Annual Contract

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