Provision of Cleaning and Testing Services for the Firing Range Complex on an Annual Contract

Agency:	Gwinnett County
State:	Georgia
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Jan 23, 2024
Due:	Feb 8, 2024
Solicitation No:	BL027-24 INV
Publication URL:	To access bid details, please log in.

Attachment Preview

January 22, 2024

INVITATION TO BID

BL027-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service

providers for the Provision of Cleaning and Testing Services for the Firing Range Complex on an Annual

Contract for the Gwinnett County Police Department.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the

BL# and Company Name. Bids will be received until 2:50 P.M. local time on February 8, 2024 at the

Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville,

Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened

and read at 3:00 P.M. Apparent bid results will be available the following business day on the website

www.gwinnettcounty.com.

A pre-bid conference is scheduled for 10:00 A.M. on January 31, 2024 at the Gwinnett County Police

Training Center located at 854 Winder Hwy, Lawrenceville, GA 30045. All service providers are urged to

attend. Questions regarding bids should be directed to Chelsey Ward, Purchasing Associate II, at

Chelsey.ward@gwinnettcounty.com or by calling 770-822-7788, no later than 3:00 P.M. on February 1,

2024. Bids are legal and binding upon the vendor when submitted. All bids should be submitted in

duplicate.

Successful supplier will be required to meet insurance requirements. The Insurance Company should be

authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best

rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in

any open meeting, program or activity of Gwinnett County Government should be directed to the ADA

Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the service provider submitting the lowest responsive and responsible bid. Gwinnett

County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in

its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate

terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and

companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Chelsey Ward

Purchasing Associate II

The following pages should be returned with your quote:

Bid Schedule, Page 5-6

References, Page 7

BL027-24

Page 2

LEAD ABATEMENT REQUIREMENTS & SPECIFICATIONS

1. The successful service provider shall clean the first and second floors of the range building and shoot

house while complying with EPA and OSHA best practices for lead.

2. A competent person licensed for lead abatement supervision by the EPA or the Georgia Department of

Natural Resources, Environmental Protection Division shall oversee/supervise the work.

3. An annual lead abatement must be completed each year in April. An optional second lead abatement

may be requested for October (or approximately 6 months after the prior cleaning) if the Department’s

schedule permits.

4. All work shall be scheduled with the Range Supervisor. It is preferred that the successful vendor works

during normal business hours. However, nights and weekends may be available subject to the approval

of the Range Supervisor.

5. The complex should be cleaned in sections, as listed below, with each section taking no longer than

nine consecutive days to limit interruption in usability of the ranges. Sections can be cleaned in

consecutive days if range schedule allows.

Section 1

-25 Yard Range

Auger/Bullet trap room

-Lead Barrel Rooms for

25 yard range auger

discharge

Section 2

-First Floor Rooms (classroom,

break room, armory, ammunition

room, bathrooms, staff offices,

and gun cleaning rooms)

-Stairwells

-Hallways

-Second Floor Mechanical Room

(to include office and bathroom)

Section 3

-100 yard range

Auger/Bullet trap room

-Lead Barrel Rooms for

100 yard range auger

discharge

Section 4

-Shoot House

6. Sections of the building not being cleaned will remain in use.

7. All square footage measurements listed below are approximate and are of floor area only. Contractors

are responsible for considering all existing conditions and taking accurate measurements to determine

work involved.

8. Cleaning shall be done sequential from least contaminated to most. The successful service provider

shall work with the Range Supervisor after the award to coordinate.

9. Multistage explosion proof HEPA vacuums (HEPA EXP) are required and must be provided by the

service provider. Compressed air or dry sweeping is not an approved method for cleaning.

10. During cleanup operations proper critical barriers shall be erected as deemed necessary (barricading,

taping off or signage) to isolate and protect unauthorized personnel from entering cleaning operation

and exposing themselves or spreading contamination.

11. Successful Service provider shall comply with all Federal, State and Local laws and safety codes to

include the handling and disposing of lead waste.

12. Properly package, label, and dispose in UN-DOT approved containers all contaminated water, cleaning

supplies and personal protective equipment as lead-contaminated hazardous waste created by this

project. The waste will be disposed of in an EPA approved landfill with the proper manifesting.

Hazardous Waste Manifest documentation shall be shared with the County. It shall be the successful

service provider’s duty to inform any laundry companies of potential lead contamination. Any soil or

water contamination resulting from the clean-up operation shall be the responsibility of the successful

service provider.

13. Service provider will follow all OSHA guidelines for proper protective equipment-PPE’s that must be

worn during the removal of lead or all other materials in the shooting range.

14. If any wipe sample fails, the successful service provider will re-clean that area and have it retested one

additional time at no additional cost to the County.

15. The successful service provider shall not bring firearms into the facility.

BL027-24

Page 3

16. Air handlers and other mechanical equipment will not be shut down for cleaning. The successful vendor

will be required to exercise caution when wet wiping/cleaning this equipment.

17. Please see below for approximate square footage and scope of work in each area of the facility.

Ranges: 39,996 sq/ft

100 Yard Range

Range:

27,345 sq/ft

Staging Area: 344 sq/ft

Control Booth: 141 sq/ft

Lead Barrel Room: 40 sq/ft

25 Yard Range

Range:

11,400 sq/ft

Staging Area: 545 sq/ft

Control Booth: 141 sq/ft

Lead Barrel Room: 40 sq/ft

1. HEPA EXP vacuum the shooting range floor and walls and rubber mats (if applicable)

2. HEPA EXP vacuum the front of the bullet trap

3. Wet wipe all horizontal and vertical surfaces behind the farthest firing line to the back wall

4. Wet wipe clean all the horizontal and vertical surfaces in both staging areas and cleaning

rooms

5. Wet clean the staging areas, cleaning rooms, and control booth floors multiple times until they

pass clearance levels.

6. All surfaces tested will be below 400ug/ft2 (micrograms per sq. foot) for lead.

Shoot House: 2,960 sq/ft

1st Floor: 2,200 sq/ft

2nd Floor: 760 sq/ft

1. HEPA EXP vacuum the interior walls of the first and second floors.

2. HEPA EXP vacuum the entire concrete floor of the first and second floors and rubber mats (if

applicable)

3. Wet-wipe all non-porous horizontal and vertical surfaces of the first and second floors eight

feet and below.

4. All surfaces tested will be below 400ug/ft2 (micrograms per sq. foot) for lead.

Second Floor Mechanical Room: 11,175 sq/ft (not including mechanical items)

1. HEPA EXP vacuum surfaces with special attention to air handling units, walls and floors

2. Wet wipe all horizontal and vertical surfaces from 8 ft. down on the second floor

3. Wet wipe the outside of second floor mechanical equipment (ex: air handler, HVAC system)

eight feet and below.

4. Wet clean the mechanical room floor to achieve the clearance levels

5. No sampling of other surfaces in the mechanical room

6. Surfaces will be below 400ug/ft2 of lead.

Auger/Bullet Trap Rooms (area behind bullet trap): 4,431 sq/ft

25 Yard:

2,709 sq/ft

100 Yard: 1,722 sq/ft

1. HEPA EXP vacuum the entire concrete floor of the rooms, to include the area under the bullet

trap

2. Wet wipe all metal surfaces, to include the top plates and auger system chamber tube

BL027-24

Page 4

3. Use spray foam to fill any leaks/gaps found between the plates or auger system joints while

cleaning

First Floor Rooms, Stairwells, Hallways: 7,235 sq/ft (*square footage does not include stairwells)

Staff Office 1,037 sq/ft

Classroom 945 sq/ft

Break Room 460 sq/ft

Armory 782 sq/ft

Ammunition Room 787 sq/ft

Gun Cleaning Room x 2 480 sq/ft

Hallways 2,264 sq/ft

(2) Two Story Stairwells

1. HEPA EXP vacuum restrooms, hallways, and transition areas from active range/range prep

areas as necessary

2. Wet wipe all non-porous surfaces to include furniture in the staff office, classroom and break

room. HEPA vacuum all cubical walls. Staff will remove all personal belongings before cleaning

has begun.

3. Wet wipe all horizontal and vertical surfaces in all rooms from 8 ft. down

4. Wet clean the floors in all rooms to achieve clearance levels

5. All surfaces inside of these rooms will be less than 200ug/ft2.

6. The hallways, stairways, staff office, and break room will be less than 40ug/ft2.

TESTING REQUIREMENTS & SPECIFICATIONS

1. The successful service provider will be required to sub-contract a certified industrial hygienist

from an independent company to verify cleanliness by means of wipe samples. This

certification will be verified by Gwinnett County using the roster from the American Board of

Industrial Hygiene. The satisfactory level for the purposes of this abatement will be 400

micrograms/ft2 or less. Several wipe samples will be obtained from the areas listed above

(excluding the auger/bullet trap rooms). Sampling will need to be scheduled through the

Range Supervisor. The testing will be conducted within one hour of the completion of the

cleaning and the results will be obtained within 48 hours of the collection of the samples. This

will allow the company equipment to remain on property for additional cleaning if necessary.

Vendor must comply with the test results and address any areas that do not meet the

satisfactory level stated above. The vendor may be present during testing.

2. Wipe Samples will NOT be required in the Shoot House. Shoot House will be emptied by the

range staff before cleaning begins.

3. Foam pads in ranges will NOT have to be wipe sample tested.

4. Wipe sampling must be completed in accordance with the OSHA Procedures for Collecting Wipe

Samples.

5. The following lists the minimum number of samples that must be collected and tested from

each area listed above:

25 yard range:

6 samples

100 yard range:

2nd floor mechanical room

8 samples

9 samples

All other areas:

36 samples

6. The results from the surface wipe sampling must be provided to Gwinnett County upon

completion.

7. If any wipe sample fails, the successful service provider will re-clean that area and have it

retested one additional time at no additional cost to the County.

BL027-24

FAILURE TO RETURN THIS PAGE AS PART OF THE BID DOCUMENT MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

Page 5

ITEM

DESCRIPTION

Appox. # OF CALENDAR DATES TO

Annual Qty.

COMPLETE

Section 1: 25 Yard Range, 25 Yard Range

1 Auger/Bullet trap room, and Lead Barrel

2 EA

Rooms for 25 yard range auger discharge

Section 2: First Floor Rooms (classroom,

break room, armory, ammunition room,

bathrooms, staff offices, and gun cleaning

rooms), Stairwells, Hallways, and Second

2 EA

Floor Mechanical Room (to include office

and bathroom)

Section 3: 100 yard range, 100 yard range

3 Auger/Bullet trap room, and Lead Barrel

2 EA

Rooms for 100 yard range auger discharge

4 Section 4: Shoot House

2 EA

UNIT PRICE

Bid Total: $

TOTAL PRICE

Company Name: ___________________________________________________________________________________________

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Provision of Cleaning and Testing Services for the Firing Range Complex on an Annual Contract

Attachment Preview

See also