Provision of Grounds Maintenance Services at Various Parks & Recreation...

Agency:	Gwinnett County
State:	Georgia
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Feb 1, 2024
Due:	Feb 16, 2024
Solicitation No:	BL026-24 INV
Publication URL:	To access bid details, please log in.

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January 31, 2024

INVITATION TO BID

BL026-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for the

Provision of Grounds Maintenance Services at Various Parks & Recreation Locations on an Annual Contract with

four (4) one-year options to renew for the Gwinnett County Department of Community Services.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and

Company Name. Bids will be received until 2:50 P.M. local time on February 16, 2024 at the Gwinnett County Financial

Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this

date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be

available the following business day on the website www.gwinnettcounty.com.

Questions regarding bids should be directed to Jake Scarpone, Purchasing Associate II, at

jake.scarpone@gwinnettcounty.com or by calling 770-822-8722, no later than 3:00 P.M. local time on February 7,

2024. Bids are legal and binding upon the bidder when submitted.

Successful contractor(s) will be required to meet insurance requirements. The Insurance Company should be

authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5

or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or

activities. Any requests for reasonable accommodations required by individuals to fully participate in any open

meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the

Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier submitting the lowest responsive and responsible bid. Gwinnett County reserves

the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may

be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions, and pricing with

the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies

submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Jake Scarpone

Purchasing Associate II

The following pages should be returned in your bid:

Bid Schedule, Pages 11-14

References, Page 15

Code of Ethics, Page 16

Contractor Affidavit, Page 17

List of Subcontractors, Page 18

BL026-24

Page 2

PROVISION OF GROUNDS MAINTENANCE SERVICES AT VARIOUS PARKS & RECREATION LOCATIONS

ON AN ANNUAL CONTRACT

I. SCOPE AND EXPERIENCE

Gwinnett County’s park system is nationally recognized as one of the best in the United States and

professional grounds maintenance standards are required.

Contractors must be capable of supplying all services specified in this bid. Contractor should provide

consistent and verifiable evidence of provision of these services on a contractual basis over the last five

years (2019-2023). References must demonstrate the contractor has sufficient equipment and work

force to perform all specified services. Contractors can include a portfolio of completed projects, if

desired. Bids will be considered only from contractors with crews and equipment adequate to

successfully and consistently perform all services for a contract of this type and magnitude.

Gwinnett County reserves the right to add or delete park and other locations as needed, or to modify the

range of services provided at any particular park. When changing the range of services or adding a park

facility, the County will solicit from the contractor a cost quote which the contractor shall develop with

costs comparable to similar locations under the contract.

II. GENERAL DESCRIPTION

All contractors must be able to provide an appropriate staff of employees, including supervisory and

administrative support staff for the efficient operation of the services described. Contractors interested

in bidding on this contract should employee at least three (3) different and currently active crews with

at least three (3) members per crew. Contractor should provide number of field staff employees, active

crews and number of employees per crew on the Statement of Qualifications.

Contractor represents all its employees shall be qualified and competent to perform such services.

Contractor shall be solely responsible for the safe execution of this work. The contractor shall be

responsible for ensuring the safety of its crews, the public and park visitors. The contractor shall have

personnel available that can be contacted Monday through Friday 7AM – 5PM to answer any questions

from County representatives.

Contractor must respond within 4 hours to any phone calls or emails from County representatives.

Contractor shall be able to provide all labor, tools and equipment necessary to complete required

services, including mowing, edging, blowing hardscapes, mulching, appropriate chemical application,

weed eradication by chemical or hand removal, trimming, and all other tasks necessary for the

satisfactory completion and safe execution of the work. Equipment must meet standards of use in

commercial applications. Contractor should provide an inventory list of equipment that will be utilized

to successfully and efficiently service the sites in this contract. This list should be included with bid

submittal.

The contractor is responsible for instructing their employees on appropriate safety measures and will

not permit placement of equipment in traffic lanes or locations that may create safety hazards.

Landscape employees are required to interrupt their work, if necessary, to allow traffic to pass through

the work areas. The contractor shall provide all safety equipment for their employees while on site.

The public should be able to easily identify contractor’s employees. Company identification must be

worn while performing landscape services at the parks by all employees. An identifiable T-shirt uniform

is acceptable. Contractor vehicles must display the company name.

III. GENERAL SPECIFICATIONS

The County has divided this bid into six sections based on region. In an effort to ensure adequate and

timely maintenance of all sites it is our intent to award each section to one contractor. The County,

however, reserves the right to award the contract in its best interest. The County reserves the right to

adjust the quantity and delineation of the work should a backlog develop due to a failure to execute

the work as stated in the bid by any contractor.

BL026-24

Page 3

Award will be made to the lowest responsive and responsible bidders. The County may make such

investigations as it deems necessary to determine the ability of the bidder to perform, and the bidder

shall furnish to the County all such information and data for this purpose as the County may request.

The County reserves the right to reject any bid if the evidence submitted by, or investigation of such

bidder fails to satisfy the County that such bidder is properly qualified to carry out the obligations of the

contract.

The County reserves the right to make an award as deemed in its best interest, which may include

awarding a bid to a single bidder or multiple bidders; or to award the whole bid, only part of the bid, or

none of the bid to single or multiple bidders, based on its sole discretion of its best interest.

A proposed schedule of service visits at each location should be provided to the County with your

bid.

SECTION I - NORTH

Park Name & Address

Approximate

Maintenance Area

Settles Bridge Park

380 Johnson Rd., Suwanee, GA 30024

Rock Springs Park addition (Soccer Side)

310 Old Peachtree Rd. NE, Lawrenceville, GA

30043

EE Robinson Park

850 Level Creek Rd., Sugar Hill, GA 30518

George Pierce Park

55 Buford Highway, Suwanee, Ga 30024

Environmental & Heritage Center #1 & #2

2020 Clean Water Drive, Bufrod, GA 30519

21 acres

13 acres

6 acres

24 acres

70 acres

SECTION II - NORTHWEST

Park Name & Address

Pinckneyville Park Community Recreation

Center

4650 Peachtree Industrial Blvd, Berkeley Lake,

GA 30096

West Gwinnett Park

4488 Peachtree Industrial Blvd., Berkeley Lake,

GA 30096

Holcomb Bridge Park

4300 Holcomb Bridge Rd., Peachtree Corners,

GA 30092

Jones Bridge Park

4901 East Jones Bridge Road, Peachtree

Corners, GA 30092

Approximate

Maintenance Area

8 acres

22 acres

3 acres

17 acres

50 acres

Mow/Edge/Blow

Beds, Islands & Tree

Wells Maintenance

Beds, Islands & Tree

Wells Maintenance

BL026-24

SECTION III – NORTHEAST

Page 4

Park Name & Address

Approximate

Maintenance Area

Collins Hill Aquatic Center

2200 Collins Hill Road, Lawrenceville, GA 30043

Dacula Park & Activity Center

2735 Auburn Avenue, Dacula 30019

Rhodes Jordan Park

100 E. Crogan Street, Lawrenceville, GA 30046

Rhodes Jordan Park Dam Area

100 E. Crogan Street, Lawrenceville, GA 30046

Freeman’s Mill Park

1401 Alcovy Rd SE, Lawrenceville, GA 30045

Little Mulberry Park Dam Area

3900 Hog Mountain Road, Dacula, GA 30019

Parks Operations Center

352 Hosea Road, Lawrenceville, GA 30046

Isaac Adair/Lawrenceville Female Seminary

15 s Clayton Street, Lawrenceville, GA 30046

Gwinnett Historic Courthouse

185 W Crogan Street, Lawrenceville, GA 30046

Rabbit Hill Park

400 Rabbit Hill Rd, Dacula, GA 30019

Elisha Winn House & Overflow Parking Lot

908 Dacula Road, Dacula, GA 30019

SECTION IV – SOUTHEAST

7 acres

13 acres

22 acres

4 acres

9 acres

3 acres

11 acres

1 acre

2 acres

20 acres

4 acres

96 acres

Mow/Edge/Blow

Beds, Islands & Tree

Wells Maintenance

Park Name & Address

Approximate

Maintenance Area

Tribble Mill Park Dam #1

2125 Tribble Mill Pkwy SE, Lawrenceville, GA

30045

Vines Park

3500 Oak Grove Rd SW, Loganville, GA 30052

Harbins Park Baseball Complex

3200 New Hope Road, Dacula 30019

SECTION V – SOUTHWEST

5 acres

7 acres

6 acres

18 acres

Mow/Edge/Blow

Beds, Islands & Tree

Wells Maintenance

Park Name & Address

Lucky Shoals Park

4651 Britt Rd, Norcross, GA 30084

Lilburn Activity Building

788 Hillcrest Rd NW, Lilburn, GA 30047

Approximate

Maintenance Area

Mow/Edge/Blow

Beds, Islands & Tree

Wells Maintenance

7 acres

2 acres

BL026-24

Page 5

Park Name & Address

Approximate

Maintenance Area

Sweet Water Park

800 Bethesda School Rd, Lawrenceville, GA

30044

Graves Park

1540 Graves Rd, Norcross, GA 30093

Bethesda Park

225 Bethesda Church Rd, Lawrenceville, GA

30044

SECTION VI – SOUTH

13 acres

15 acres

14 acres

51 acres

Mow/Edge/Blow

Beds, Islands & Tree

Wells Maintenance

Park Name & Address

Approximate

Maintenance Area

Mountain Park Aquatic Center

1063 Rockbridge Rd SW, Stone Mountain, GA

30087

Club Drive Park

3330 Club Dr, Lawrenceville, GA 30043

DeShong Park

2859 N Deshong Rd, Stone Mountain, GA 30087

Ronald Reagan Park

2777 Five Forks Trickum Rd SW, Lawrenceville,

GA 30044

Yellow River Post Office

3519 Five Forks Trickum Rd SW, Lilburn, GA

30047

Promise Land

4500 Anderson Livsey Ln, Snellville, GA 30039

Yellow River Park

3232 Juhan Rd SW, Stone Mountain, GA 30087

14 acres

9 acres

16 acres

21 acres

5 acres

13 acres

83 acres

Mow/Edge/Blow

Beds, Islands & Tree

Wells Maintenance

*Additional acreage may be added to this

site during the contract period.

SITE VISITS

It is recommended bidders visit the sites listed above prior to bid submission. It shall be the bidder’s

responsibility to understand the areas of lawn, planting beds, mulched beds and the number of

ornamental shrubs, ground cover and trees to be maintained under this Contract. If clarification of

property boundaries or areas of maintenance responsibility are unclear, the bidder shall request

specific clarification and the County will respond with clarifications through an addendum. Because of

the size and complexity of the park facilities, aerial site photos are furnished with the bid documents.

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Provision of Grounds Maintenance Services at Various Parks & Recreation Locations on an Annual Contract

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