Purchase of Water Sample Stations

Agency:	Gwinnett County
State:	Georgia
Type of Government:	State & Local
Category:	B - Special Studies and Analyses - Not R&D
Posted:	Feb 6, 2024
Due:	Feb 27, 2024
Solicitation No:	BL035-24 INV
Publication URL:	To access bid details, please log in.

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BL035-24

PAGE 1

February 06, 2024

INVITATION TO BID

BL035-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers

for the Purchase of Water Sample Stations for the Department of Water Resources.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the

BL# and Company Name. Bids will be received until 2:50 P.M. local time on February 27, 2024 at the

Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville,

Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened

and read at 3:00 P.M. Apparent bid results will be available the following business day on the website

www.gwinnettcounty.com.

Questions regarding bids should be directed to Brittany Bryant, CPPB, Purchasing Associate III, at

Brittany.Bryant@GwinnettCounty.com or by calling 770-822-7759, no later than 3:00P.M. on February 21,

2024. Bids are legal and binding upon the vendor when submitted. All bids should be submitted in

duplicate.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in

any open meeting, program or activity of Gwinnett County Government should be directed to the ADA

Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier submitting the lowest responsive and responsible bid. Gwinnett County

reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best

interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms,

conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and

companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Brittany Bryant, CPPB

Purchasing Associate III

The following pages should be returned in duplicate as your bid: Fee Schedule, Page 2

References, Page 3

BL035-24

PAGE 2

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN

REJECTION OF BID.

Delivery will be F.O.B. Destination, freight pre-paid and allowed to: Gwinnett County Department of

Water Resources 684 Winder Highway, Lawrenceville, GA 30045.

QTY

DESCRIPTION

MANUF. DELIVERY

& NO. A.R.O.

UNIT

PRICE

TOTAL

PRICE

100

KUPFERLE #66 WATER SAMPLING STATIONS OR

APPROVED EQUIVALENT

TOTAL $

Notes:

• The unit price MUST include ALL charges, including delivery/shipping.

• Delivery MUST be made between 7:30 a.m. and 3:30 pm, Monday – Friday, excluding holidays.

• If submitting an approved equivalent, please submit product cut sheets and/or information

documents.

Certification Of Non-Collusion in Bid Preparation

Signature

Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined

in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board

of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon

which prices are bid, at the price set opposite each item bid, delivered to the designated point(s) within the

time specified in the fee schedule. By submission of this bid, I understand that Gwinnett County uses

Electronic Payments for remittance of goods and services. Vendors should select their preferred method

of electronic payment upon notice of award. For more information on electronic payments, please refer to

the Electronic Payment information in the instructions to vendors.

Legal Business Name __________________________________________________________________________________

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number

Fax Number

E-mail address

Contact Person (if someone other than the authorized representative listed above) ________________________________

Telephone Number

Fax Number

E-mail address

BL035-24

PAGE 3

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF

BID.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and

scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of

references for every project bid. The references listed should be of similar size and scope of the

project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Start Dates

Contact Person

Telephone

E-Mail Address

2. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Contact Person

E-Mail Address

Start Date

Telephone

3. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Contact Person

E-Mail Address

Start Date

Telephone

Company Name

BL035-24

PAGE 4

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE

DETERMINANT OF TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE

COMPLIANCE/SPECIFICATION SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS

ARE NOT REQUIRED ON ALL SOLICITATIONS. BOND REQUIREMENTS ARE

CLEARLY STATED ON THE INVITATION PAGE. IF CLARIFICATION IS NEEDED,

CONTACT THE PURCHASING ASSOCIATE LISTED IN THE INVITATION. IF BONDS

ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN

REQUIRED, MAY RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND

REJECTED. THE CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED

ON ALL SOLICITATIONS. IF CLARIFICATION IS NEEDED, CONTACT THE

PURCHASING ASSOCIATE LISTED IN THE INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN

SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS

AFFIDAVIT IS REQUIRED ON ALL FORMAL SOLICITATIONS OVER $100,000.00. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN

THE INVITATION.

BL035-24

PAGE 5

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all

instructions. Failure to do so will be at the vendor’s risk, as the vendor will be held

accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or

document. Each vendor shall sign the submittal and print or type his or her name

on the fee schedule. The person signing the submittal should initial erasures or

other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should have only two decimal places unless otherwise

stated. In the event of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and

businesses seeking an award of a Gwinnett County contract may not initiate or

continue any verbal or written communications regarding a solicitation with any

County officer, elected official, employee, or other County representative other

than the Purchasing Associate named in the solicitation between the date of the

issuance of the solicitation and the date of the final award. The Purchasing

Director will review violations. If determined that such communication has

compromised the competitive process, the offer submitted by the individual, firm

or business may be disqualified from consideration for award. Solicitations for

the sale of real property may allow for verbal or written communications with the

appropriate Gwinnett County representative.

E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out

with the submittal but are contained for informational purposes only. If awarded,

the successful vendor(s) will be required to execute these documents prior to

County execution.

F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration

Reform Enhancements for 2013, an original signed, notarized and fully

completed Contractor Affidavit and Agreement should be included with vendor’s

submittal, if the solicitation is for the physical performance of services for all

labor or service contract(s) that exceed $2,499.99 (except for services performed

by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of

Georgia). Failure to provide the Contractor Affidavit and Agreement with your

submittal may result in being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each vendor should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. should not be used. The

known earliest date or the minimum number of calendar days required after

receipt of order (delivery A.R.O.) should be stated. If calendar days are used,

include Saturday, Sunday, and holidays in the number.

III. EXPLANATION TO VENDORS

Any explanation desired by a vendor regarding the meaning or interpretation of the

solicitation, drawings, specifications, etc. must be requested by the question cutoff

deadline stated in the solicitation for a reply to reach all vendors before the deadline of

the solicitation. Any information given to a prospective vendor concerning a solicitation

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Purchase of Water Sample Stations

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