BL035-24
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February 06, 2024
INVITATION TO BID
BL035-24
The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers
for the Purchase of Water Sample Stations for the Department of Water Resources.
Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the
BL# and Company Name. Bids will be received until 2:50 P.M. local time on February 27, 2024 at the
Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville,
Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened
and read at 3:00 P.M. Apparent bid results will be available the following business day on the website
www.gwinnettcounty.com.
Questions regarding bids should be directed to Brittany Bryant, CPPB, Purchasing Associate III, at
Brittany.Bryant@GwinnettCounty.com or by calling 770-822-7759, no later than 3:00P.M. on February 21,
2024. Bids are legal and binding upon the vendor when submitted. All bids should be submitted in
duplicate.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs
or activities. Any requests for reasonable accommodations required by individuals to fully participate in
any open meeting, program or activity of Gwinnett County Government should be directed to the ADA
Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.
The written bid documents supersede any verbal or written prior communications between the parties.
Award will be made to the supplier submitting the lowest responsive and responsible bid. Gwinnett County
reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best
interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms,
conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.
Award notification will be posted after award on the County website, www.gwinnettcounty.com and
companies submitting a bid will be notified via email.
We look forward to your bid and appreciate your interest in Gwinnett County.
Brittany Bryant, CPPB
Purchasing Associate III
The following pages should be returned in duplicate as your bid: Fee Schedule, Page 2
References, Page 3
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PAGE 2
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN
REJECTION OF BID.
Delivery will be F.O.B. Destination, freight pre-paid and allowed to: Gwinnett County Department of
Water Resources 684 Winder Highway, Lawrenceville, GA 30045.
QTY
DESCRIPTION
MANUF. DELIVERY
& NO. A.R.O.
UNIT
PRICE
TOTAL
PRICE
100
EA
KUPFERLE #66 WATER SAMPLING STATIONS OR
APPROVED EQUIVALENT
$
$
TOTAL $
Notes:
• The unit price MUST include ALL charges, including delivery/shipping.
• Delivery MUST be made between 7:30 a.m. and 3:30 pm, Monday – Friday, excluding holidays.
• If submitting an approved equivalent, please submit product cut sheets and/or information
documents.
Certification Of Non-Collusion in Bid Preparation
Signature
Date
In compliance with the attached specifications, the undersigned acknowledges all requirements outlined
in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board
of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon
which prices are bid, at the price set opposite each item bid, delivered to the designated point(s) within the
time specified in the fee schedule. By submission of this bid, I understand that Gwinnett County uses
Electronic Payments for remittance of goods and services. Vendors should select their preferred method
of electronic payment upon notice of award. For more information on electronic payments, please refer to
the Electronic Payment information in the instructions to vendors.
Legal Business Name __________________________________________________________________________________
Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature
Printed Name
Telephone Number
Fax Number
E-mail address
Contact Person (if someone other than the authorized representative listed above) ________________________________
Telephone Number
Fax Number
E-mail address
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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF
BID.
REFERENCES
Gwinnett County requests a minimum of three (3) references where work of a similar size and
scope has been completed.
Note: References should be customized for each project, rather than submitting the same set of
references for every project bid. The references listed should be of similar size and scope of the
project being bid on. Do not submit a project list in lieu of this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $
Start Dates
Contact Person
Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $
Contact Person
E-Mail Address
Start Date
Telephone
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $
Contact Person
E-Mail Address
Start Date
Telephone
Company Name
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GWINNETT COUNTY
DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION
GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS
***ATTENTION***
FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING
DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE
DETERMINANT OF TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:
1. FAILURE TO USE COUNTY FEE SCHEDULE.
2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE
COMPLIANCE/SPECIFICATION SHEETS.
3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.
4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.
5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL
BEING DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS
ARE NOT REQUIRED ON ALL SOLICITATIONS. BOND REQUIREMENTS ARE
CLEARLY STATED ON THE INVITATION PAGE. IF CLARIFICATION IS NEEDED,
CONTACT THE PURCHASING ASSOCIATE LISTED IN THE INVITATION. IF BONDS
ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION DOCUMENT.
6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN
REQUIRED, MAY RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND
REJECTED. THE CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED
ON ALL SOLICITATIONS. IF CLARIFICATION IS NEEDED, CONTACT THE
PURCHASING ASSOCIATE LISTED IN THE INVITATION.
7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN
SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS
AFFIDAVIT IS REQUIRED ON ALL FORMAL SOLICITATIONS OVER $100,000.00. IF
CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN
THE INVITATION.
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I. PREPARATION OF SUBMITTAL
A. Each vendor shall examine the drawings, specifications, schedule, and all
instructions. Failure to do so will be at the vendor’s risk, as the vendor will be held
accountable for their submittal.
B. Each vendor shall furnish all information required by the solicitation form or
document. Each vendor shall sign the submittal and print or type his or her name
on the fee schedule. The person signing the submittal should initial erasures or
other changes. An authorized agent of the vendor must sign the submittal.
C. Fee schedule pricing should have only two decimal places unless otherwise
stated. In the event of a calculation error in total price, the unit pricing prevails.
D. Except for solicitations for the sale of real property, individuals, firms, and
businesses seeking an award of a Gwinnett County contract may not initiate or
continue any verbal or written communications regarding a solicitation with any
County officer, elected official, employee, or other County representative other
than the Purchasing Associate named in the solicitation between the date of the
issuance of the solicitation and the date of the final award. The Purchasing
Director will review violations. If determined that such communication has
compromised the competitive process, the offer submitted by the individual, firm
or business may be disqualified from consideration for award. Solicitations for
the sale of real property may allow for verbal or written communications with the
appropriate Gwinnett County representative.
E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out
with the submittal but are contained for informational purposes only. If awarded,
the successful vendor(s) will be required to execute these documents prior to
County execution.
F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration
Reform Enhancements for 2013, an original signed, notarized and fully
completed Contractor Affidavit and Agreement should be included with vendor’s
submittal, if the solicitation is for the physical performance of services for all
labor or service contract(s) that exceed $2,499.99 (except for services performed
by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of
Georgia). Failure to provide the Contractor Affidavit and Agreement with your
submittal may result in being deemed non-responsive and automatic rejection.
II. DELIVERY
A. Each vendor should state time of proposed delivery of goods or services.
B. Words such as “immediate,” “as soon as possible,” etc. should not be used. The
known earliest date or the minimum number of calendar days required after
receipt of order (delivery A.R.O.) should be stated. If calendar days are used,
include Saturday, Sunday, and holidays in the number.
III. EXPLANATION TO VENDORS
Any explanation desired by a vendor regarding the meaning or interpretation of the
solicitation, drawings, specifications, etc. must be requested by the question cutoff
deadline stated in the solicitation for a reply to reach all vendors before the deadline of
the solicitation. Any information given to a prospective vendor concerning a solicitation