Purchase and Installation of Washer and Dryers

Agency:	Gwinnett County
State:	Georgia
Type of Government:	State & Local
Category:	35 - Service & Trade Equipment 72 - Household and Commercial Furnishings and Appliances N - Installation of Equipment
Posted:	Feb 28, 2024
Due:	Mar 19, 2024
Solicitation No:	BL041-24 INV
Publication URL:	To access bid details, please log in.

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BL041-24

Page 1

February 28, 2024

INVITATION TO BID

BL041-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified

suppliers for the Purchase and Installation of Washer and Dryers for the Sheriff’s Department.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the

BL# and Company Name. Bids will be received until 2:50 P.M. local time on March 19, 2024 at the Gwinnett

County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.

Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at

3:00 P.M. Apparent bid results will be available the following business day on the website

www.gwinnettcounty.com.

A pre-bid conference is scheduled for 10:00 A.M. on March 6, 2024 at 10:00 AM at the Gwinnett County

Sheriff’s Office located at 2900 University Parkway Lawrenceville, GA 30043. All suppliers are urged to

attend. Questions regarding bids should be directed to Michael Milstein, Purchasing Associate II, at

michael.milstein@gwinnettcounty.com or by calling 770-822-7811, no later than March 7, 2024 at 2:00

PM. Bids are legal and binding upon the vendor when submitted. All bids should be submitted in duplicate.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in

any open meeting, program or activity of Gwinnett County Government should be directed to the ADA

Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier’s submitting the lowest responsive and responsible bid. Gwinnett

County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in

its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate

terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and

companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Michael Milstein

Purchasing Associate II

MM/km

The following pages should be returned in duplicate as your bid: Bid Schedule, Page 3-4

References, Page 5

Ethics Affidavit, Page 8

Contractor Affidavit, Page 9

BL041-24

Page 2

A. Requirements

1. The contractor shall consider all existing conditions and take accurate measurements to

determine proper equipment placement in the provided space. All dryers and connections must

fit within the current opening.

2. The contractor shall properly dispose of any excess materials that are not needed.

3. The contractor must remove old existing dryers and dispose of them.

4. The contractor will deliver in an area where inmates are located. For this reason, all delivery

trucks will be searched.

5. Delivery and installation should be coordinated with the Gwinnett County Sheriff’s Office. The

Sheriff’s Office reserves the right to delay the installation of equipment until all necessary

preparations can be made. All deliveries are to be between 7:00 am and 3:00 pm Monday

through Friday.

6. A warranty that carries a three (3) year minimum guarantee against defective materials and

workmanship from the date of acceptance and includes 100% labor and materials coverage

for at least three (3) years. In addition, a 10-year warranty for the frame, basket, shaft, bearing

and seals.

7. Brand names used are to establish a standard of quality and to match existing equipment. If

necessary, a product list and specifications may be requested by Gwinnett County to determine

equivalency. Product details should be provided upon request within five (5) days. Failure to

provide the requested information may result in the rejection of the bid.

8. Gwinnett County shall be the sole determinant of the acceptability of all approved equivalents.

9. Upon award of the bid, delivery of equipment to the Sheriff’s Office should not be more than 90

days.

Existing Conditions

Contractors should attend the scheduled pre-quote conference. The contractor is responsible for

considering all existing conditions and taking accurate measurements to determine the work

involved. There are gas and water connections and air ducts that are already set up and any device

installed will need to fit in with the current configuration.

BL041-24

Page 3

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN BID BEING REJECTED.

BID SCHEDULE

Item

Description

UNIMAC Washer

UWT130V40VN050EA00 or

approved equivalent.

130LB Capacity

UNIMAC Gas Dryer

UT170NVN0RNA6W0000 or

approved equivalent.

Capacity up to 170 lbs. each

Manufacturer and

Model#

QTY

Unit Price

Total Cost

1 EA $

3 EA $

TOTAL $

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on

each:

Addendum No.

Date

Addendum No.

Date

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written

notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such

termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time

upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement

for convenience, the contractor will be paid for those services actually performed. Partially completed

performance of the agreement will be compensated based upon a signed statement of completion to be

submitted by the contractor, which shall itemize each element of performance.

Company Name

BL041-24

Page 4

BID SCHEDULE CONTINUED

Certification Of Non-Collusion In Bid Preparation

Signature

Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined

in the "Instructions to Bidders" and all documents referred to therein, if this bid is accepted by the Board

of Commissioners within ninety (90) days of the date of proposal opening, to furnish any or all of the

items upon which prices are quoted, at the price set opposite each item, delivered to the designated

point(s) within the time specified in the fee schedule. By submission of this proposal, I understand that

Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select

their preferred method of electronic payment upon notice of award. For more information on electronic

payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

Gwinnett County Vendor ID

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number

E-mail address

Contact Person (if someone other than the authorized representative listed above)

Telephone Number

E-mail address

BL041-24

Page 5

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and

scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of

references for every project bid. The references listed should be of similar size and scope of the

project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Start Dates

Contact Person

Telephone

E-Mail Address

2. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Start Date

Contact Person

Telephone

E-Mail Address

3. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Contact Person

E-Mail Address

Company Name

Start Date

Telephone

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Purchase and Installation of Washer and Dryers

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