Inspection, Maintenance and Repair of Hoists and Cranes on an Annual Contract

Agency:	Gwinnett County
State:	Georgia
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Posted:	Feb 22, 2024
Due:	Mar 12, 2024
Solicitation No:	BL034-24 INV
Publication URL:	To access bid details, please log in.

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February 20, 2023

INVITATION TO BID

BL034-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified

contractors for the Inspection, Maintenance and Repair of Hoists and Cranes on an Annual Contract with

four (4) options to renew for the Department of Water Resources.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the

BL# and Company Name. Bids will be received until 2:50 P.M. local time on March 12, 2024 at the Gwinnett

County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.

Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at

3:00 P.M. Apparent bid results will be available the following business day on the website

www.gwinnettcounty.com.

Questions regarding bids should be directed to Michael Milstein, Purchasing Associate II, at

michael.milstein@gwinnettcounty.com or by calling 770-822-7811, no later than 2:00 P.M. on February

27, 2023. Bids are legal and binding upon the bidder when submitted.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in

any open meeting, program or activity of Gwinnett County Government should be directed to the ADA

Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible bid. Gwinnett

County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in

its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate

terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and

companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Michael Milstein

Purchasing Associate II

MM/km

The following pages should be returned as your bid:

Bid Schedule, Pages 9-11

References, Page 12

List of Subcontractors, Page 13

Code of Ethics Affidavit, Page 14

Contractor Affidavit, Page 15

BL034-24

OVERVIEW AND GENERAL REQUIREMENTS

Page 2

I. PURPOSE

Gwinnett County Department of Water Resources (GCDWR) is seeking a qualified contractor to provide

services for the annual inspection, parts supply, and maintenance and repair of Cranes and Hoists at

various locations and to maintain their compliance with OSHA requirements. These services are needed

to maintain the efficient and reliable operation of cranes and hoists on a continual 24- hour basis.

II. STATEMENT OF WORK

The awarded contractor shall furnish materials, supplies, parts, devices, tools, equipment for accessing

hoists and cranes, labor, technical knowledge, and skills necessary to perform all operations. In

addition, the contractor shall conduct complete annual inspection and testing service of all cranes and

hoists, perform preventative maintenance as identified herein, and provide emergency repair services

as requested by GCDWR.

Contractor shall provide the required testing and certifications for all crane and hoist components

during the annual inspection. Documentation of service and inspections shall be provided on forms

similar to the form provided as Appendix A. All forms used will require approval of GCDWR prior to

use and acceptance.

Cranes and hoists to be serviced are located at the following facilities, however, additional cranes and

hoists at other facilities may be added for inclusion in the coverage under this contract at any time

during the term of the contract without changing the terms of the contract.

Wastewater Pump Station Facility Locations*

1 Alcovy River Booster Pump Station

2 Alcovy River Pump Station

3 Apalachee River Pump Station

3 Beaver Ruin Pump Station

4 Brooks Road Booster Pump Station

5 Brooks Road Pump Station

6 Ivy Creek Pump Station

7 Lower Big Haynes Creek Pump Station

8 Marathon Pump Station

9 NBC Pump Station

10 NBC Tunnel Pump Station

11 Norris Lake Pump Station

12 North Chattahoochee Pump Station

13 Northfork Peachtree Creek Pump Station

14 Patterson Pump Station

15 Suwanee Creek Pump Station

16 PS Warehouse

Wastewater Treatment Facility Locations

1 Crooked Creek Water Reclamation Facility

2 F. Wayne Hill Water Resource Center

3 Yellow River Water Reclamation Facility

Water Production Facility Locations

1 Grayson Tank and Booster Pump Station

2 Lanier Filter Plant

3 Norcross Tank and Booster Pump Station

4 Rock Quarry Tank and Booster Pump Station

5 Rockbridge Tank and Booster Pump Station

6 Shoal Creek Filter Plant

1344 Highway 29, Dacula, GA 30019

2892 Harbins Rd, Bethlehem, GA

3530 Cruse Road, Lawrenceville, GA 30044

1180 Brooks Road, Lawrenceville, GA 30045

3320-C Financial Center Way, Buford, GA 30519

2680 Centerville Rosebud Road, Loganville, GA 30052

1711 Marathon Blvd., Lawrenceville, GA 30046

2735 Springdale Road, Snellville, GA 30039

4398 McCord Livsey Road, Snellville, GA 30039

4858 River Hollow Run, Norcross, GA 30096

6782 Crescent Drive, Norcross, GA 30071

152 Arnold Mill Road, Lawrenceville, GA 30044

1758 Peachtree Industrial Blvd., Suwanee, GA 30024

684 Winder Hwy, Lawrenceville, GA 30045

6557 Plant Drive, Norcross, GA 30092

3320 Financial Services Way, Buford, GA 30519

858 Tom Smith Road, Lilburn, GA

300 Grayson New Hope Road, Grayson, GA 30017

2601 Buford Dam Road, Buford, GA 30518

278 Langford Drive, Norcross, GA 30071

2710 West Rock Quarry Road, Buford, GA 30519

303 Rockbridge Road, Lilburn, GA 30047

1755 Buford Dam Road, Buford, GA 30518

*A list of the existing cranes at these facilities is provided in Appendix B.

BL034-24

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III. APPLICABLE DOCUMENTS, STANDARDS AND SPECIFICATIONS

The material supplied shall comply with the manufacturer’s standard requirements where

applicable and in effect at time of such repair. All installation and repairs shall be completed

in a neat and workmanlike manner and in accordance with any local and/or State

requirements.

IV. SCHEDULING

The units are located in various facilities throughout the County. The awarded contractor shall

coordinate all work with the appropriate GCDWR representative.

The contractor shall familiarize themselves with the existing equipment types to be inspected

and serviced, locations, and other details, which may affect bidding. Unit pricing must be all

inclusive of Inspections, Testing and Preventative Maintenance as set forth in the scope of

work. Contractors acknowledge by signing the bid documents a full and complete

understanding of the extent and nature of the work required and the conditions surrounding

the performance.

V. ADDITIONAL CHARGES

NO additional charges will be paid on this contract to include trip charges, travel time, mileage,

disposal fees, or miscellaneous shop charges.

VI. CONTRACTOR QUALIFICATIONS

The qualifications, experience and responsiveness of the contractor are critical to GCDWR,

which must have assurances that the selected contractor is a responsible organization

capable of performing the requested services. The crane and hoist inspection, testing, repair,

and maintenance company shall have been in the business of crane and hoist inspection,

testing, repair, and maintenance for the past three (3) years.

To confirm capabilities, the contractor shall include three references indicating projects of

similar size and scope as the one specified in this request. Include contact names, addresses,

and telephone numbers. Please state the number of cranes and hoists serviced under the

contract on the reference sheet. These sites must have cranes and hoists similar to the units

under each section of the bid schedule. Contact names provided must be of the user

department for which the service is being provided. If a contact name is given for any other

department outside of the user department, it will be deemed invalid. The County reserves

the right to request additional sites to be submitted in such cases.

To meet the responsiveness requirements, the contractor must be able to respond to an

emergency within two (2) hours with all of the required tools and equipment to access and

repair, if possible, the hoist or crane. This requires the contractor to have adequate facilities

within two (2) hour proximity of Gwinnett County.

The contractor shall employ certified mechanics and should submit with their bid a list of

current employees who would be servicing equipment under this contract. The following

information should be on the list; name of the employee, level of certification, dates of

certification, location of employee, and number of years servicing; Acco- Wright, Chester,

Demag, Detroit Hoist, Gaffey, Gajjar, Piedmont Crane, Shaw-Box, and Yale hoists and cranes.

Before awarding of bid, the contractor must supply a copy of each employee’s certifications.

In the event of an employee turnover, the contractor must provide the County with a

replacement journeyman to service this contract. The new journeyman must follow all of the

requirements set forth in this solicitation. The contractor must provide to GCDWR the name

of the employee leaving and the name of the new employee that will be servicing this contract.

BL034-24

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Before the employee can start work on this contract, the contractor must supply a copy of the

employee’s certification and all of the documentation indicated above.

A journeyman level service technician is defined as a technician having the minimum

requirement of five years mechanical experience with crane and hoist systems.

VII. MISCELLANEOUS

A. Insurance

The successful contractor should provide a current certificate of insurance, per the

attached requirements.

B. Taxes

Gwinnett County is tax exempt.

C. Invoicing

Invoicing for regularly scheduled maintenance services (quarterly, semi-annual, and

annual) shall be based on the unit price bid for the respective service. Invoicing for

emergency and repair work shall be based on the approved hourly labor rates and the cost

for the required repair parts. The invoice must also reference the PO as well as, the parts

and supplies used for each job listed on the invoice and the date of service. The invoice

shall be clear and concise with a breakdown of hourly labor charges, identifying regular or

overtime rates. Parts must be listed separately and clearly identified. Invoices that

combine parts and labor are unacceptable and will not be considered for payment.

Maintenance calls shall be clearly identified. Invoices shall have the corresponding work

order(s), (showing the signature of the GCDWR representative at the location serviced)

attached.

D. For the purpose of emergency situations, Gwinnett County reserves the right to contact

another contractor if the awarded contractor cannot respond within specified time.

BL034-24

SPECIFICATIONS

Page 5

I. SCOPE OF WORK

A. Performance of preventative maintenance procedures as outlined. A trained

service representative shall visit a site, as requested by GCDWR, as many times as

needed in a year on previously determined dates and times to perform preventive

maintenance work. All work will be performed in a safe and professional manner

and the work area will be left in a neat and clean condition.

B. Performance of repairs, parts, and materials on an as needed basis. Repairs shall

be performed only with the authorization of an authorized GCDWR representative.

Should any repair work be performed without authorization, payment will not be

authorized.

II. REQUIREMENTS

A. Parts, Response Times, and Labor Rates

1. Parts Pricing: Contractor shall indicate costs for all parts supplied on the

invoice. Price listed should be cost plus percentage of mark up (not to exceed

10%). Please indicate the percentage of markup above cost on the bid

schedule. Special delivery or overnight emergency shipping will be paid upon

submission of proof of charges. Contractors should also include, upon

request, a copy of their supplier's invoices for review to verify the percentage

above cost charged for all materials supplied.

2. Delivery of Parts: Parts shall be shipped F.O.B. Destination, unless the parts are

OEM and are not locally available or when there is an emergency, and the

contractor will incur additional charges for expediting order on an emergency

basis.

3. Response Time:

a. Emergency: Be able to respond to any location stated in this solicitation,

or added at a future time, within two (2) hours to facilitate necessary

repairs with the proper tools and equipment for assessing and servicing

the hoist or crane. Proximity of offices and facilities must be within 2 hours

of any GC facility listed within.

b. Routine Request: Be able to respond to the requested location within 24

hours of the request for service.

4. Labor Rates: Contractor shall include labor rates for repairs. These quotes shall

cover regular working hours and overtime rates. Rates shall include only actual

time on site. If parts must be ordered and it is necessary for the contractor to

return at a later date to install the parts, the contractor should plan to schedule

this visit during normal working hours. In this situation, overtime should not

be used to install parts unless it is an emergency repair.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Inspection, Maintenance and Repair of Hoists and Cranes on an Annual Contract

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