INVITATION FOR BID
IFB #030-44
For the provision of:
Laurel Park Baseball Field Fencing
Hall County, Georgia Board of Commissioners is seeking qualified vendors to provide services to remove and construct baseball field fencing at Laurel Park (herein “Services”). The County seeks to award one (1) vendor to perform all the services.
The County will make any extension of the bidding period by a formal written addendum and publicly posted on the County’s website.
Date IFB Issued: 11/14/23
Optional Pre-Bid Site Visit: 11/28/23 – 10:00 A.M.
Bidder’s Questions Due Date: 12/5/23
Bid Due Date: 12/12/23 – 2:00 P.M.
Optional Pre-Bid On-Site Visit Address: The Pre-Bid meeting with start promptly at 10:00 A.M. on 11/28/23 at the scoring tower at the Laurel Park fields, located at 3100 Old Cleveland Hwy, Gainesville, GA 30506.
Bidding Process: Hall County (herein “County”) is now accepting sealed bids for the provision of Services in the County’s Purchasing Division, located on the fourth (4
th
) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, until 2:00 p.m., EST on 12/12/23.
Bidders must submit two (2) copies of their bid along with all completed mandatory documents, signed affidavits in hardcopy and include one (1) USB Flash Drive on which all documents are saved.
Proposal Documents: Bidders may download bid submittal documents via the County’s Website at
https://www.hallcounty.org/Bids.aspx
then choose 030-44 Laurel Park Baseball Field Fencing.
General Qualifications: Bidders must be in the regular business of providing similar services and be licensed, insured, and bonded in the State of Georgia. A bid bond is not required, but a Letter of Bondability is required.
Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one-hundred and twenty (120) calendar days. The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award. The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. All forms and documents entitled ‘Mandatory’ must be completed and returned with the bid.
Award Process: The County reserves the option to reject any or all bids, in whole or part, or to select any bidder, without liability on part of the County to the Bidder to complete the described Work. The County will award the contract to one (1) company to perform all work to the lowest cost, responsible and responsive bidder. Lead times and length of time to complete the services may also be a factor in award. The Bidder expressly understands that the County may reject bids for any reason. The County may take into consideration lead times in its decision to award.
1.0 SCOPE OF WORK
The immediate need is focused on the 4 baseball/softball fields located within the park that are need of fencing upgrades before the spring youth league begins. The existing fencing has been damaged and worn over time. The fencing around the transformer located at the fields would need to be replaced as well. In addition to replacing fencing, we need to have eight (8) dugout structures constructed.
Demolition of two (2) 300’ baseball field fences and two (2) 200’ baseball field fences (approximately 4,000 ft.).
Using the same layout, install new fencing with black vinyl coated 6ga chain link on black posts and railing for fencing and backstops. There would be an option to paint existing posts and railings without replacing.
Construction of eight (8) 12x20 dugouts, two (2) for each field. These would need to be 10’ tall, on 4’ posts, and on 4” 3000-PSI concrete pads. The roof would be 26ga corrugated metal roofing on 2x6 metal beams with 2’ steel strips. The side fencing would be 6ga vinyl chain link.
Replace/rewire eight (8) double gates (2 per field) with black 6ga vinyl chain link.
Replace/rewire eight (8) single entrance gates (2 per field) with black 6ga vinyl chain link.
Demolition and construction of fence surrounding the transformer located at the fields. The existing fence is roughly 10x10, 6’ tall, with a 6’ gate.
2.0 SUBMISSION OF BIDS
2.01 Complete and include all the Mandatory Exhibit Documents shown below in 2.03. Failure to include any of the mandatory documents listed may result in disqualification. All responses must be in writing.
2.02 Bidders must submit their response in a sealed envelope clearly marked with “INVITATION FOR BID #030-44” on the outside. The submittal must be signed. Faxed and e-mailed bids are NOT accepted.
2.03 Follow these instructions carefully. Complete and return the following Mandatory Documents included in your bid envelope.
Exhibit A – Mandatory Bid Response Sheet
Exhibit B – Sample Contract for Services
Exhibit C - Mandatory Cost Proposal
Exhibit D - Mandatory W-9 Form
Exhibit E - Mandatory E-Verify Affidavit
Exhibit F – Mandatory Ethics Affidavit
Copy of Business License
Letter of Bondability
Certificate of Insurance
2.04 Bidders are responsible to review and comply any Addenda regarding this IFB posted on the County Website.
2.05 All bids must be sealed in two (2) separate envelopes. Seal the Cost Proposal separately in one (1) envelope and all other required documents in a separate sealed envelope. Do not combine cost and technical responses together or your bid may be rejected.
2.06 If a Bid Bond is required then it must be included in the bid response.
2.07 Any exceptions to specifications must be in writing and enclosed in the bid response.
2.08 Include the company’s Certificate of Insurance in the Bid Response.
2.09 Bids openings are open to the public and bidders may attend, but are not required to do so.
2.10 All bids, supporting materials and correspondence relating to this IFB become property of Hall County when received.
2.11 Bidder bears all responsibility for expenses incurred in responding to this IFB and such to be borne exclusively by the proposer.
2.12 Bidders may submit bids to the following address by the deadline date and time.
Deliver Bids in person or by FedEx/UPS/USPS or Courier to:
Mike Hawkins
Issuing Officer
Hall County Government Center
Purchasing Division - 4th Floor,
2875 Browns Bridge Road,
Gainesville, Georgia 30504
Or by Mailing to:
Mike Hawkins
Issuing Officer
Purchasing Division - 4th Floor
P.O. Drawer 1435
Gainesville, GA. 30503
NOTICE! Bidders are responsible for delivering their bids to the Purchasing Department on the 4
th
Floor of the Hall County Government Center before 2:00 P.M. on the due date provided. Bids delivered to the lobby area, receptionist or the mail room may be delayed and thus may not be evaluated if arriving after 2:00pm.
If you desire to submit a “NO BID” response, then please indicate by checking here:
_____ No Bid.
Please list reason for no bid below.
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