Request for Qualifications
RFQ
#44-013
For the provision of
BUILDING ENVELOPE EVALUATION SERIVCES
Hall County, Georgia Board of Commissioners is soliciting qualifications from consulting engineering firms to provide Building Envelope Evaluation Services. This is not a request for Bid, do not include pricing in your response.
Schedule of Events:
Post Date:
Tuesday, 06/27/2023
Response Due Date:
Thursday, 07/13/2023, 2:00pm
Pre-Bid On-Site Visit
: None
Response Process:
Hall County (herein “County”) is now accepting sealed qualifications in the Purchasing Department located on the fourth (4
th
) floor at the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, on
07/13/2023, 2:00pm EST
.
Responders should provide one (1) original response with wet or digital signatures, and one (1) copy of same, and additionally provide their response on a flash-drive in Microsoft Word or PDF formats.
Documents:
Responders may request submittal documents through the County’s Website at
https://www.hallcounty.org/Bids.aspx
then click the ‘Building Envelope Evaluation Services’ link and down load all documents. Responders must return all Mandatory documents with their qualifications statement. Alternatively, responders may download the documents from the Georgia Procurement Registry at
https://ssl.doas.state.ga.us/gpr/
‘Building Envelope Evaluation Services and look for ‘Building Envelope Evaluation Services’ listing.
Public Reading
: The Issuing Officer named herein will open and publicly read all responder’s names on the date, time and address above. The County will make known any potential contract award winners by a Notice of Intent to Award posted on the County website. The County may choose one or more contractors if in the best interest of the County.
Addendum:
The County may make an extension of the above schedule of events by a formal written addendum and publicly posted if deemed in the best interest of the County.
General Qualifications:
The consultant must be in the regular business of providing the services as described.
Contractor must provide copies of the following Licensing with their qualification documents response:
-
Valid Business License
-
Professional Licensed Engineer Certifications
-
Knowledge of International Institute of Building Enclosures
-
List of qualified staff to perform thermographic scanning with hand held device and be qualified as a drone pilot.
-
Certificate of Insurance
Request for Clarification:
The County reserves the right to request clarification of information submitted and to request additional information of one or more applicants.
Legally Binding Agreement:
The County considers a qualification documents response as an irrevocable offer, good for a period of one-hundred and twenty calendar days (120) from submission. The County and the selected Contractor shall enter into a formal agreement substantially in the form of the attached EXHIBIT J – CONTRACT. Responders should sign, notarize and return the Contract. The County will consider all Terms and Conditions as acceptable if responders make no formal and written objections to the Terms and Conditions. The County reserves the right to reject all responses.
Evaluation and Selection:
The County will evaluate all submittals in accordance with the Official Code of Hall County, Georgia 3.10, and as further detailed herein. The County will evaluate qualifications and may approach responders for a bid in offering the Services.
The County has determined its own Evaluation and Selection Committee to review the submitted qualifications and the cost responses of submitting firms.
Validation:
Responders must sign and notarize their submittals. Hall County requires that responders’ provide a cover letter with a wet signature by an officer of the firm with the submittal to ensure its originality.
The County reserves the right to retain all responses submitted and use any idea(s) in a response regardless of contract award or not. The County shall have the right to waive any informality or irregularity of immaterial deviation in any qualification documents received.
Responders must complete and return all forms and documents entitled ‘Mandatory’ with the qualification documents or the response. Failure to do so may deem the response non-responsive and the County will not evaluate for award.
Award Process:
The County reserves the option to reject any or all qualification responses, in whole-or-in-part, or to select any qualified responder to complete the described Service. Responders expressly understand that the County may reject the response for any reason without liability on part of the County to the Responder.
Questions:
Responders must present all questions in writing and directed solely to the issuing officer at
apenick@hallcounty.org
For security reasons, you must enable JavaScript to view this E-mail address.
.
N
o other contact of any nature, verbal, email, or other communication is permissible with any other responding bidders, County staff member, nor its elected officials, nor Commissioners, during the evaluation process. The County may deem such as collusion, and thus render the submission in violation of the Official Code of Hall County and thus the County may reject the response as non-responsive and not evaluate the response for an award.
Scope of Services Task Orders
Perform Two (2) Building Envelope Evaluations as listed
-
Hall County Courthouse located at 225 Green Street, Gainesville, GA.
-
Historic Courthouse located at 116 Spring Street, Gainesville, GA., limited to the Historic section
Responders must return all mandatory documents listed as required.
Exhibit A - Mandatory Response Sheet
Exhibit B – Bid Submittal Terms and Conditions
Exhibit C– Mandatory Scored Questions
Exhibit D - Mandatory Completed W-9 Form
Exhibit E – Mandatory E-Verify Affidavit
Exhibit F – Mandatory Ethics Affidavit
EXHIBIT G – Contract
Clearly mark RFQ #
44-013
on the sealed envelopes.
The County will make all responses submitted publicly available by a written Open Records Request.
Responders may submit their responses digitally following the same sealed envelope method as described for paper submissions. Responders may submit to the following address by the deadline date and time. All deliveries must be date and timed stamped. The County is not responsible for late qualification documents due to mailing delays.
Hand Delivery/FedEx/UPS/USPS/Courier:
Andy Penick, Issuing Officer
Hall County Government Center
Purchasing Division - 4th Floor,
2875 Browns Bridge Road
Gainesville, Georgia 30504
Mailing Address:
Andy Penick, Issuing Officer
Hall County Government Center
Purchasing Division - 4th Floor,
P.O. Drawer 1435
Gainesville, GA. 30503
SELECTION PROCESS
The evaluation process will include a pre-appointed Evaluation Committee
Comprised of Hall County stakeholders and subject matter experts. The Committee will evaluate the qualifications presented by the interested responders. Those deemed most qualified by the Mandatory Scored Worksheet, may be short-listed and may receive an Invitation to Bid.
