REAL ESTATE BROKERAGE SERVICES - REBID

Request for Qualifications with Cost Proposals

RFQ/P #44-018

For the provision of

­­­­­­­­­­­­­­­­­­­­­­­­REAL ESTATE BROKERAGE SERVICES - REBID

Hall County, Georgia, Board of Commissioners is soliciting submissions from qualified Real Estate Firms licensed to do business in the State of Georgia specializing in Commercial, Industrial and Residential Real Estate Services on an On-Call basis and to complete the Scope of Work as specified herein.

Schedule of Events:

Bid Post Date : Monday, November 6, 2023

Bid Due Date: Tuesday, November 21, 2023 2:00pm EST

Bidding Process: The County is now accepting sealed bid proposals from qualified Real Estate Service providers for its Demand Services, On-Call vendor pool to perform said services(herein ‘Services’). The County will accept Bids in the Purchasing Department located on the fourth (4 ^th ) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, on Tuesday, November 21, 2023 2:00pm EST , or equally digitally by the same time and date.

Public Reading : The Issuing Officer named herein will open and publicly read all proposer’s names on the date, time and address above.

Addendums: If needed and in the best interest of the County, Purchasing may make any extension of the bidding period by a formal written addendum and publicly posted on the County website.

Proposal Documents: Bidders may download the complete bid packet from the link at the bottom of this page.

1. General Qualifications:

The Real Estate Firm must be in the regular business of listing and acting as a buyer’s agent for commercial transactions.

2. The awarded contractor(s) shall provide full spectrum and all necessary services to complete each transaction in the best interest of the County.

3. The County must pre-approve any change orders in writing.

The County may deny any work done before the issuance of a written change order. Contractor is not to accept any verbal change order(s) from the project manager. The County may refuse to pay for any work done outside of the Scope of Work.

4. Contractor shall provide copies of the following Licensing with their bid response:

1. Valid Business License
2. Brokerage License
3. Principal(s) Licenses

5. Mandatory/Optional Pre-Bid On-Site Meeting: Not Required.

Request for Clarification: The County reserves the right to request clarification of information submitted and to request additional information of one or more applicants. The County considers a bid response as an irrevocable offer, good for a period of one-hundred and twenty (120) days from submission.

Legally Binding Agreement: The County and the selected Service Provider shall enter into a formal agreement; substantially in the form of the attached EXHIBIT B: CONTRACT FOR SERVICE by counter signing the contract with an execution date. Contracts are only valid if they are countersigned. Bidder’s should sign the Contract and submit it with their bid response. All questions regarding the Scope of Work should be included in the response to the Proposal. If there are no written objections then the County will take this as an affirmative acceptance of the Scope of Work as it is presented.

The County reserves the right to reject all proposals, in full or partial, and to negotiate fees, conditions, or other terms with the respondent submitting the overall best scored proposal.

Technical Qualifications Proposal Response: Bidders must answer all Mandatory Scored Questions, which are weighted. The County’s Evaluation Committee will weigh the answers with score point values. The total maximum points are set at 1,000. The County uses an 80/20 split for scoring points, with 80% (800) points available for the Technical Qualifications, and two-hundred (200) points available for the Cost Proposal. The bidder with the highest total point scores closest to 1,000 will be the apparent contract award winner.

The proposer’s response should be limited to direct answers to the questions asked. Proposers are required to answer all the Mandatory Scored questions.

Bidders may expanded their answers to the questions onto separate pages if needed, with the question repeated at the top of each page, in addition to the space provided next to each Mandatory Scored Question worksheet. Please do not submit bound proposals, neither stapled nor spiral-bound. Provide one-side documents only. Do not include superfluous marketing materials.

All quantitative material should include complete assumptions and be supported by detailed schedules evidencing all calculations and results.

Responses to the questions should be clear and concise. Where appropriate, Bidder’s should show statistical information in a tabular chart format, and textual information in bullet form. If possible, summarize key information or points for each question at the beginning of answers.

Evaluation and Selection: The County will evaluate all submittals in accordance with the Official Code of Hall County, Georgia 3.10, and as further detailed herein. The County will evaluate proposals using a two-step process. The first is the ‘Technical Qualifications Proposal’ that outlines the bidding firm’s qualifications and experience and its approach to The Evaluation Committee will evaluate cost for such services to determine the best value in the interest of the County. The apparent award winner and may be asked to enter negotiations with the County.

During the evaluation process, the County reserve the right, when it may serve the County’s best interest, to request information for clarification from proposers and to allow corrections to errors or omissions.

Validation: Bidders must sign and notarize their submittals. Digital signatures are acceptable. Hall County requires that bidder’s provide a cover letter with a signature by an officer of the firm with the submittal to ensure its originality. Please submit one (1) unbound hard copy paper proposal marked “Original” with signature, along with three (3) copies marked “Copy” and additionally provide the proposals (technical and separately cost) in a digital format on a USB drive.

The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of contract award or not. The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received.

Bidders must complete and return all forms and documents entitled ‘Mandatory’ with the bid or the proposal. Failure to do so may deem the proposal non-responsive and the County may not evaluate it for award.

Award Process: The County reserves the option to reject any or all bids, in whole-or-in-part, or to select any bidder to complete the described Service. The County will not make an award of contract solely based on lowest bid, but also on approach, references, qualifications and other subjective criteria as the County may deem necessary and determine at its sole discretion.

Questions: Bidder’s must present all questions in writing and directed solely to the issuing officer at apenick@hallcounty.org

Cone - of-Silence: Bidders must not have contact of any nature with any other bidders, County staff members, its elected officials, nor Commissioners, during the evaluation process. The County may deem such as collusion, and thus render the submission in violation of the Official Code of Hall County and thus the County may render the proposal as non-responsive and not evaluate the proposal for an award.