Replacing Sidewalks in Chicopee Village

Hall County Government

FINANCIAL SERVICES

POST OFFICE DRAWER 1435

GAINESVILLE, GA 30503

t: 770.535.8270 | f: 770.531.6711

DIRECTOR

Wesley Geddings

INVITATION FOR BID

IFB #032-44

For the provision of:

REPLACING SIDEWALKS IN CHICOPEE VILLAGE

Hall County, Georgia Board of Commissioners is seeking qualified contractors to replace sidewalks in Chicopee Village located in Chicopee Village, Gainesville, GA (herein “Services”). The County seeks to award one (1) contractor to perform all the services.

The County will make any extension of the bidding period by a formal written addendum and publicly posted on the County Website.

Date IFB Issued: 12/7/2023

Mandatory Pre-Bid Site Visit: 12/11/2023 at 10:00am

Bidder’s Questions Due Date: 12/14/2023

Bid Due Date: 12/21/2023 by 2:00pm

Mandatory Pre-Bid On-Site Visit Addresses (if required): The Pre-Bid meeting with start promptly at 10:00am located at Chicopee Baptist Church Parking lot, First Street and “A” Avenue off Atlanta Road, Gainesville, GA 30507.

Bidding Process: Hall County (herein “County”) is now accepting sealed bids for the provision of Services in the County’s Purchasing Division, located on the fourth (4th) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, until 2:00 p.m., EST.

Bidders must submit two (2) copies of their bid along with all completed mandatory documents, signed affidavits in hardcopy and also include on one (1) USB Flash Drive with all documents.

Proposal Documents: Bidders may download bid submittal documents via the County’s Website at https://www.hallcounty.org/Bids.aspx then choose Replacing Sidewalks in Chicopee Village.

General Qualifications: Bidders must be in the regular business of providing similar services, be licensed, insured, and bonded if required to do so in the State of Georgia. A Bid bond is not required but a Letter of Bondability is required.

Bid Retention: Bidders may not withdraw their bid after the bid opening.

Bids must be valid for one-hundred and twenty (120) calendar days. The

County reserves the right to retain all bids submitted and use any idea(s)

in a bid regardless of award. The County shall have the right to waive

any informality or irregularity of immaterial deviation in any bid received.

All forms and documents entitled ‘Mandatory’ must be completed and

returned with the bid. Please sign Exhibit B - Contract.

Award Process: The County reserves the option to reject any or all bids,

in whole or part, or to select any bidder, without liability on part of the

County to the Bidder to complete the described Work. The County will

award the contract to one (1) company to perform all work to the

lowest cost, responsible and responsive bidder. Lead times and length

of time to complete the services may also be a factor in award. The

Bidder expressly understands that the County may reject bids for any

reason. The County may take into consideration lead times in its decision

to award.

1.0 SCOPE OF WORK

Contractor shall provide supervision, labor, equipment, and materials necessary to

perform the services for the replacement of concrete sidewalks, curbs and gutters,

driveways, curb ramps, curb inlets, and miscellaneous concrete repairs as may be

requested.

Description of Work to be performed, in general, is as follow -

1. Replace concrete in all areas marked on map.

2. All new sidewalks should match the existing sidewalk approach.

3. All sidewalks are 4ft wide and 4” deep with standard 3,000-psi mix.

4. All sidewalks shall be broom finished and framed wood removed.

5. All disturbed areas shall be backfilled as needed and raked smooth and

sowed with fescue grass and covered with wheat straw.

Contractor shall perform services within the ANSI/ASSE A10.9-2013 Standards and

shall take all reasonable and customary safety measures to protect people,

property, and the surrounding environment. All work shall be conducted in a safe

manner and shall comply with all governing regulations concerning safety.

2.0 SUBMISSION OF BIDS

2.01 Complete and include all the Mandatory Exhibit Documents shown below

in 2.03. Failure to include any of the mandatory documents listed may result

in disqualification. All responses must be in writing.

2.02 Bidders must submit their response in a sealed envelope clearly marked

with “INVITATION FOR BID #032-44” on the outside. The submittal must be

signed. Faxed or emailed bids are not accepted.

2.03 Follow these instructions carefully. Complete and return the following

Mandatory Documents included in your bid envelope.

Exhibit A - Bid Response Sheet

Exhibit B – Signed Contract

Exhibit C - Cost Proposal

Exhibit D – Mandatory W-9 Form

Exhibit E – Mandatory E-Verify Affidavit

Exhibit F – Ethics Affidavit

Copy of Business License

Letter of Bondability (if required)

Bid Bond (if required)

Certificate of Insurance

2.04 Bidders are responsible to review and comply any Addenda regarding this

IFB posted on the County Website.

2.05 All bids must be sealed in two (2) separate envelopes. Seal the Cost

Proposal separately in one (1) envelope and all other required documents

in a separate sealed envelope. Do not combine cost and technical

responses together or your bid may be rejected.

2.06 If a Bid Bond is required then it must be included in the bid response.

2.07 Any exceptions to specifications must be in writing and enclosed in the

bid response.

2.08 Include the company’s Certificate of Insurance in the Bid Response.

2.09 Bids openings are open to the public and bidders may attend but are not

required to do so.

2.10 All bids, supporting materials and correspondence relating to this IFB

become property of Hall County when received.

2.11 Bidder bears all responsibility for expenses incurred in responding to this IFB

and such to be borne exclusively by the proposer.

2.12 Bidders may submit bids to the following address by the deadline date

and time.

Deliver Bids in person or by FedEx/UPS/USPS or Courier to:

Cheryl Wright

Issuing Officer

Hall County Government Center

Purchasing Division - 4th Floor,

2875 Browns Bridge Road,

Gainesville, Georgia 30504

Or by Mailing to:

Cheryl Wright

Issuing Officer

Purchasing Division - 4th Floor

P.O. Drawer 1435

Gainesville, GA. 30503

NOTICE! Bidders are responsible for delivering their bids to the Purchasing

Department on the 4th Floor of the Hall County Government Center before

2:00pm on the due date provided. Bids delivered to the lobby area,

receptionist or the mail room may be delayed and thus may not be

evaluated if arriving after 2:00pm.

If you desire to submit a “NO BID”, response then please indicate by checking

here:

_____ No Bid.

Please list reason for no bid below.

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