CITY OF ROCKFORD
CITY HALL BUILDING
425 EAST STATE STREET
ROCKFORD, IL 61104
BID ON: 15TH AVE BRIDGE
BID NO.: 919-PW-111
BID DATE: OCTOBER 16, 2019
NOTICE TO CONTRACTORS, INSTRUCTION TO BIDDERS, SPECIFICATIONS
Table of Contents
Bid Instructions and Contract Conditions
City of Rockford-RFP and Contract General Conditions (Local
City of Rockford Equal Employment Opportunity Certifications
City of Rockford Subcontractor Utilization Form
City of Rockford Vendor Workforce Data Form
City of Rockford Subcontractor Workforce Data Form
Acknowledgement of Stormwater Management Ordinance
Acknowledgement of Addendum
General and Special Provisions
CITY OF ROCKFORD, ILLINOIS—RFP AND CONTRACT GENERAL CONDITIONS
The following shall be made part of the terms and conditions of the contract (“Contract”) entered
into between the City of Rockford (City) and Vendor (also referred to herein as “proposer,”
“awarded vendor,” and “contractor”) if awarded the contract. Vendor’s submission of a proposal
constitutes acceptance of these Conditions:
1. Pricing. The proposer shall insert price for all bid items and all other information requested in
these specifications. The price shall be the full, delivered cost to the City of Rockford with no
2. Total versus "Per Item" Awards. The City generally awards contracts on a lump sum basis.
However, the City may choose to award a contract to more than one proposer. Therefore, each
proposer must submit pricing for each item indicated on the bid forms.
3. Delivery of Merchandise. Delivery terms will always be Freight-On-Board (FOB) Destination.
The City of Rockford accepts no responsibility for the condition of any merchandise purchased
prior to acceptance by City Personnel. Failure to comply with this requirement may constitute
rejection of the bid.
4. Acceptance of Merchandise at Delivery. The City of Rockford reserves the right to refuse
acceptance of delivered merchandise that differs substantially from the specifications in the
invitation to bid or as otherwise permitted by Illinois law.
5. Prompt Payment Act. The City of Rockford intends to comply with the Local Government
Prompt Payment Act (50 ILCS 505/1 et seq.). The awarded vendor will be paid upon submission
of invoices to: City of Rockford Accounts Payable, 425 East State Street, Rockford, IL 61104.
6. W-9 Request for Taxpayer Identification Number. Prior to issuance of a purchase order, the
successful bidder will be required to supply the City of Rockford with a federal W-9 Request for
Taxpayer Identification Number and Certification. Failure to comply with this requirement will
be considered a violation of contract terms, for which the City may bar Vendor from bidding for a
period of up to three (3) years.
7. Legal Compliance. Vendor will at all times observe and comply, and will cause its
subcontractors to observe and comply, with all applicable federal, state, and local laws, ordinances,
rules, regulations, and executive orders, now existing or hereinafter in effect, which may in any
manner affect the performance of this contract. Provisions required by law, ordinance, rules,
regulations, or executive order to be inserted in this contract will be deemed inserted, whether or
not they appear in it. In no event will failure to insert such required provisions prevent the
enforcement of applicable law. Lack of knowledge of applicable law on the part of Vendor will
in no way be cause for release of this obligation. If the City becomes aware of violation of any
laws, ordinances, rules and regulations on the part of Vendor or subcontractor, it reserves the right
to reject any bid, cancel any contract, and pursue any other legal remedies deemed necessary.
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Vendor must pay all required taxes and obtain all licenses, certificates, or other authorization
required in connection with the performance of its obligation hereunder, and Vendor must require
all subcontractors to also do so. Failure to do so may result in rejection of Vendor’s bid,
cancellation of an award to Vendor, or termination of this contract with Vendor.
By entering into a contract with the City, Vendor certifies that to the best of its knowledge, its
principals and any subcontractor used in the performance of this contract meet City requirements
and have not violated any City ordinance, code, state, federal, or local rules or regulations, and
have not been subject to any debarment, suspension, or other disciplinary action by any
government agency. Additionally, if at any time Vendor becomes aware of such information, it
must immediately disclose it to the City.
8. Legal Requirements. This contract sets forth the entire final agreement between the City of
Rockford and the proposer and shall govern the respective duties and obligations of the parties.
The validity of this contract, and any disputes arising from the contract, shall be governed by the
laws of the State of Illinois. Any litigation under this agreement shall be resolved in the trial courts
of Winnebago County, State of Illinois. Should a provision of this contract be declared invalid by
a court of competent jurisdiction, it shall not affect the validity of the remaining provisions of the
9. Safety. Prevention of accidents at any project is the sole responsibility of Vendor and its
subcontractors, agents, and employees. Vendor, its subcontractors, agents, and employees shall
be fully and solely responsible for the safety of this project. Vendor shall retain exclusive and
direct control over the acts or omissions of its subcontractors, agents and employees, and any other
persons performing portions of the work and not directly employed by the awarded vendor.
10. Criminal Background Check. When necessary for the protection of citizens and/or City
staff, the City may require an awarded vendor to conduct a criminal background check on all of
its personnel who will have direct contact with City facilities or residents/businesses served under
this contract. Personnel are defined as representatives, agents, employees, subcontractors, or
anyone else who will be utilized to fulfill obligations under this contract. Criminal background
checks, at a minimum, shall consist of a county level felony and misdemeanor check for each
county in which the personnel resided in the last ten (10) years. The awarded vendor shall notify
the City of any of its personnel who have been convicted of a felony or misdemeanor prior to
commencing any work under this contract. At the City's discretion, personnel with any felony or
misdemeanor convictions which raise a concern about the safety of building, property, or City
staff/resident's personal security, or is otherwise job related (as determined by the City) shall not
perform work under this contract. Once given notice that a background check(s) will be required,
it must be completed within fourteen (14) calendar days so as to not delay work to be completed.
11. Control of the Work. With respect to Vendor's own work, the City shall not have contractual,
operational, and/or supervisory control over and/or charge of the work and shall not be responsible
for construction means, methods, techniques, sequences, procedures, and programs in connection
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