HVAC Repairs for Animal Shelter

Agency:	Terrebonne Parish
State:	Louisiana
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment Z - Maintenance, Repair or Alteration of Real Property
Posted:	Mar 11, 2024
Due:	Mar 27, 2024
Solicitation No:	Rebid 24-HVAC-05
Publication URL:	To access bid details, please log in.

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MECHANICAL BID

TERREBONNE PARISH ANIMAL SHELTER

100 Government St, Gray, LA 70359

HVAC REPAIR PROJECT

March 4, 2024

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MECHANICAL BID

TERREBONNE PARISH ANIMAL SHELTER: Request for Proposal – HVAC Repair Project

PROJECT SUMMARY:

The Terrebonne Parish Animal Shelter is Requesting Pricing for the HVAC Repair Project located at 100 Government St,

Gray, LA 70359. All requests for information regarding this RFP should be directed to the Terrebonne Parish

representative listed in this document.

The purpose of this RFP is to solicit proposals from qualified firms with expertise in HVAC Repair. The contracted work

involves providing all necessary labor, insurance, bonds, materials, and equipment as outlined in the Scope of Work

below. Within this RFP, you will find a comprehensive overview of the project, existing mechanical drawings, equipment

specifications, and details of the HVAC deficiencies.

This animal shelter encompasses distinct areas, including the Adoption Zone, Surgical Wing, Holding Kennels, and

Offices. The shelter's climate control relies on seven (7) AAON Dedicated Outdoor Air Package Units (DOAS), each

equipped with Energy Recovery Wheels (ERW) and exhaust fans.

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MECHANICAL BID

BASE Price Scope of Work to consists of the following:

1. Provide all labor and materials needed to replace all the energy recover wheels, belts, motors, and seals on all

seven (7) AAON Rooftop DOAS systems.

2. Provide all labor and materials to remove existing filter media from all units. Provide all labor and materials to

install factory outside air/intake filters in all seven (7) AAON Rooftop DOAS systems.

3. Provide all labor and materials to remove existing filter media from all exhaust grilles. Provide all labor and

materials to install new 1” MERV 8 pleated filters in all exhaust grilles throughout the Animal Shelter.

4. Provide all labor and materials to furnish and install balancing dampers and ceiling access hatches in order to

perform the required TAB work.

5. Provide all labor and materials to furnish and install seven (7) Room Pressure Monitors within each space of the

Animal Shelter.

6. Provide all labor and materials to furnish and install a front-end type controls interface to give customer access

to the HVAC monitoring and overall system conditions.

7. Develop a complete Preventative Maintenance Checklist for all HVAC equipment based on the engineering

report and the new HVAC repairs made.

8. Perform an On-Site customer training on all new equipment with the owner.

9. Provide one (1) new spare AAON VCCX2 controller.

ALTERNATES Price Scope of Work to consists of the following:

1. Alternate #1

a. Provide cost for a one (1) year maintenance program.

2. Alternate #2

b. Provide an extra set ERW Media for each Rooftop DOAS System.

c. Provide extra set of 2” Metal Mesh OSA Filters for each Rooftop DOAS System.

3. Alternate #3

a. Provide all labor, materials, etc. to furnish and install seven (7) new indoor Air Quality (IAQ) Monitors

throughout the Animal Shelter.

✓ You are invited to submit your Separated Firm Price Proposal to provide the scope of work listed above.

✓ Proposal pricing should be valid for the next 30 days.

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MECHANICAL BID

✓ All proposals/bids are REQUIRED to include on-site customer training on the new equipment with the owner

following the completion of the fieldwork.

✓ All proposals/bids are REQUIRED to include a comprehensive Preventative Maintenance Checklist for all HVAC

equipment.

✓ All proposals/bids are REQUIRED to include a one (1) year parts and labor warranty for the work completed.

✓ All proposals/bids are REQUIRED to provide Equipment and Material Lead Times.

✓ All proposals/bids are REQUIRED to provide a Project Schedule disclosing an estimated start date, end date, order in

which work will be performed, etc. within two (2) weeks of the project being awarded. Total Project duration should

not exceed 120 days.

The following “Contract Documents” are being provided:

1. A – Project Overview & Scope of Work

2. B – TPCG Animal Shelter HVAC Engineering Report

• Existing Mechanical Drawings are included in the report.

The following will be used in the online bid statement for “Instructions to Bidders”:

1. This is a turn-key project. The contractor is responsible for providing all services, labor, material etc. to

deliver a complete and functional system to the owner.

2. You are invited to submit your Separated Firm Price Proposal to provide the scope of work listed above.

3. Proposal pricing should be valid for the next 30 days.

4. All proposals/bids are REQUIRED to include on-site customer training on the new equipment with the owner

following the completion of the fieldwork.

5. All proposals/bids are REQUIRED to include a comprehensive Preventative Maintenance Checklist for all

HVAC equipment.

6. All proposals/bids are REQUIRED to include a one (1) year parts and labor warranty for the work completed.

7. All proposals/bids are REQUIRED to provide Equipment and Material Lead Times.

8. All proposals/bids are REQUIRED to provide a Project Schedule disclosing an estimated start date, end date,

order in which work will be performed, etc within two (2) weeks of the project being awarded. Total Project

duration should not exceed 120 days.

9. Please note that the Terrebonne Parish Animal Shelter is an active building and consideration must be given.

A – PROJECT OVERVIEW & SCOPE OF WORK

SCOPE OF WORK:

Outline:

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MECHANICAL BID

1. EXISITNG ROOFTOP PACKAGE UNIT REPAIRS AND MODIFICATIONS SCOPE OF WORK:

a. Provide all parts, materials and labor needed to replace the energy recover wheels and its associated belts,

motors and seals on all seven (7) AAON Rooftop DOAS systems.

i. New Energy Recovery Wheels to be equipped with a 1% Purge functionality.

b. Remove existing filter media from all units. Provide and install factory outside air/intake filters in all seven

(7) AAON Rooftop DOAS systems.

i. Remove the poly roll filter media on the weather hoods and replace the 2” pleated filters with the

original metal mesh filters on each unit.

The existing Rooftop HVAC Equipment serving TCPG Animal Shelter is listed below:

Rooftop Package Unit No. 1 (Main Entry Area / Offices): RTU-1

• AAON Dedicated Outdoor Air System (100% Outside Air)

• RTU Model: RN-010-8-0-FB09-3K4: GABDD0BDTEB0B0DEA00E0000A0000A1

• Nominal Tonnage: 10-Tons

• Gas Heat 120MBH

• Electrical: 208-230/3/60; MCA: 63; MOCP: 90

Rooftop Package Unit No. 2 (Cat Adoption Area): RTU-2

• AAON Dedicated Outdoor Air System (100% Outside Air)

• RTU Model: RN-008-8-0-FA09-324: GABDD0BDTDB0B0DEA00E0000A0000A1

• Nominal Tonnage: 8-Tons

• Gas Heat 72.9MBH

• Electrical: 208-230/3/60; MCA: 49; MOCP: 70

Rooftop Package Unit No. 3 (Cat Support Area): RTU-3

• AAON Dedicated Outdoor Air System (100% Outside Air)

• RTU Model: RN-010-8-0-FB09-3K4: GABDD0BDTEB0B0DEA00E0000A0000A1

• Nominal Tonnage: 10-Tons

• Gas Heat 120MBH

• Electrical: 208-230/3/60; MCA: 63; MOCP: 90

Rooftop Package Unit No. 4 (Animal Treatment/Dishwasher/Laundry): RTU-4

• AAON Dedicated Outdoor Air System (100% Outside Air)

• RTU Model: RN-008-8-0-FA09-324: GABDD0BDTDB0B0DEA00E0000A0000A1

• Nominal Tonnage: 8-Tons

• Gas Heat 72.9MBH

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HVAC Repairs for Animal Shelter

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