Purchase of New/Unused Recreation Equipment

Agency:	Terrebonne Parish
State:	Louisiana
Type of Government:	State & Local
Category:	78 - Recreational and Athletic Equipment
Posted:	Nov 20, 2023
Due:	Dec 6, 2023
Solicitation No:	Bid 23-WHSE-84
Publication URL:	To access bid details, please log in.

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Terrebonne Parish

Consolidated Government

P.O. BOX 2768 • HOUMA, LOUISIANA 70361

985-868-5050 • WWW.TPCG.ORG

INVITATION TO BIDDERS

Electronic bids will be received on December 6, 2023 by the Terrebonne Parish Consolidated Government (TPCG)

Purchasing Division submitted through Central Auction House (CAH). Bid submittals will be accepted until 2:00 P.M.

CST at which time bids will be retrieved from the CAH site and read aloud in the TPCG Purchasing Division

Conference Room at 301 Plant Road Houma, LA 70363.

Bid documents are posted on http://www.centralauctionhouse.com/rfp.php?cid=65. To view, download, receive

bid notices by e-mail and submit a bid, you must register with CAH. For information about the electronic submittal

process and registration fees, contact Bobby Callender with CAH at 225-810-4814

Bid 23-WHSE-84 Purchase of New/Unused Recreation Equipment for Warehouse Inventory

(6 Month Requirements Contract)

Specifications and bid documents are on file at the TPCG Purchasing Division, 301 Plant Road, in Houma, Louisiana

and

posted

the

Terrebonne

Parish

web

site

http://www.tpcg.org/index.php?f=purchasing&p=bid_opportunities. Documents may be obtained for review by

prospective bidders in the aforementioned manner; however, vendors must submit their bids electronically through

CAH.

Please contact Chantel Comardelle, Warehouse Supervisor, at 985-873-6768 or ccomardelle@tpcg.org with regard

to the specifications or Gina Bergeron, Procurement Specialist III, at 985-985-580-7272 or gbergeron@tpcg.org

with regard to any clarifications or information about bid submittal requirements.

The Terrebonne Parish Consolidated Government (TPCG) reserves the right to reject any and all bids in accordance

with Louisiana State Bid Law.

/s/ Gordon E. Dove

Gordon E. Dove, Parish President

Terrebonne Parish Consolidated Government

Publish: November 20th & 27th 2023

To Courier: November 15, 2023

Bid 23-WHSE-84 Purchase of New/Unused Recreation Equipment for Warehouse Inventory (6-M)

REQUIREMENTS AND INSTRUCTIONS FOR BIDDERS FOR

Bid 23-WHSE-84 Purchase of New/Unused Recreation Equipment for Warehouse Inventory

(6 Month Requirements Contract)

Please Read Carefully

GENERAL: The Terrebonne Parish Consolidated Government (TPCG) is soliciting bids to establish firm prices

for recreation equipment for team sports for warehouse inventory. Delivery shall be made as needed

throughout the contract period as required by the TPCG Warehouse Division located at 301 Plant Road, Houma,

Louisiana 70363.

COPIES OF BIDDING DOCUMENTS: A single complete set of Bidding Documents may be obtained as set

forth in the Invitation to Bidders.

Complete sets of Bidding Documents shall be used in preparing Bids; Owner shall not assume any

responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding

Documents.

Owner, in making copies of Bidding Documents available on the above terms do so only for the purpose

of obtaining Bids on the work and do not confer a license or grant for any other use.

INTERPRETATIONS AND ADDENDA: All questions about the meaning or intent of the Bidding Documents are to be

directed to Gina Bergeron, Procurement Specialist III as set forth herein. Interpretations, clarifications, or

modifications considered necessary by Gina Bergeron, Procurement Specialist III in response to such questions will

be issued by Addenda and posted to the CAH (http://www.centralauctionhouse.com/rfp.php?cid=65) site.

Bidders shall promptly notify Gina Bergeron, Procurement Specialist III at 985-580-7272 or via email at

gbergeron@tpcg.org of any ambiguity, inconsistency, or error that may be discovered upon examination

of the Bidding Documents. Bidders requiring clarification or interpretation of any of the Bidding

Documents shall make a written request to Gina Bergeron, Procurement Specialist III at the

aforementioned email address.

All requests pertaining to questions about the meaning or intent of the Bidding Documents received less than seven

days prior to the date for opening of Bids may not be answered unless, in the opinion of Gina Bergeron, Procurement

Specialist III, the ambiguity in the Bidding Documents is so significant that it may necessitate postponement of the

Bid date and issuance of an addendum to respond to the Bidder’s request.

Any interpretation, clarification, correction, or modification to the Bidding Documents shall be only by a written

addendum and posted to the CAH site. Interpretations, clarifications, corrections, or modifications made by any

other manner shall not be binding and shall not be relied upon by Bidders. Addenda shall be transmitted in

accordance with Louisiana Bid Law.

Bid 23-WHSE-84 Purchase of New/Unused Recreation Equipment for Warehouse Inventory (6-M)

Addenda may also be issued to modify the Bidding Documents as deemed advisable by OWNER. Prior to submittal

of bids, each Bidder shall ascertain that he has received all addenda issued. Failure by a Bidder to acknowledge

each individual addendum shall render that Bidder's Bid non-responsive.

SUBSTITUTE MATERIAL AND EQUIPMENT OR “OR EQUAL” ITEMS: Any product or service bid shall

conform to all applicable federal and state laws and regulations and the specifications contained in the

solicitation.

Whenever materials or equipment are specified or described in the Bidding Documents by using the name

of a certain brand, make, supplier, manufacturer, or definite specification; the naming or specification of

the item is only intended to denote the quality standard of the item desired and to convey and establish

the general style, type, character and quality of material , equipment or product desired and does not

restrict bidders to the specific brand, make, manufacturer, or specification named; and that equivalent

products may be acceptable.

Bidder must specify the brand and model number of the product offered in his / her bid. Bids not

specifying brand and model numbers shall be considered as offering the exact products specified in the

solicitation.

PREPARATION AND SUBMISSION OF BIDS: Bids shall be electronically submitted to the CAH site by the

time indicated in the Invitation to Bidders.

Bid pricing and product model/stock/part numbers shall be inserted in the proper fields provided on the

CAH site. All accompanying documents must be uploaded to the site by the bid opening time and date

herein.

The following items are to be uploaded as an attachment with each bid:

• Completed Official Bid Form Section “A”

• Official Bid Form Section “B” with delivery times inserted

• Signature Authorization (Required by ALL Bidders) Written evidence of the person signing

the bid shall be provided at the time of bidding, in accordance with LA R.S. 38:2212(B)(5)

as follows:

(a) The signature on the bid is that of any corporate officer listed on the most current

annual report on file with the secretary of state, or the signature on the bid is that of any

member of a partnership, limited liability company, limited liability partnership, or other

legal entity listed in the most current business records on file with the secretary of state.

(b) The signature on the bid is that of an authorized representative as documented by the

legal entity certifying the authority of the person.

state an affidavit, resolution, or other acknowledged or authentic document indicating

Bid 23-WHSE-84 Purchase of New/Unused Recreation Equipment for Warehouse Inventory (6-M)

the names of all parties authorized to submit bids for public contracts. Such document on

file with the secretary of state shall remain in effect and shall be binding upon the

principal until specifically rescinded and canceled from the records of the office.

Failure to include the appropriate signature authorization shall result in rejection of the bid as

non-responsive.

MODIFICATION AND WITHDRAWAL OF BIDS: Modifications to bids, through bidder’s CAH account, can

be made until the date and time of the bid opening. The Bidder must contact CAH for instructions for the

withdrawal of a bid in its entirety prior to the time of the scheduled bid opening. Withdrawal of a Bid will

not prejudice the rights of a Bidder to submit a new Bid prior to the Bid Date and Time. After expiration

of the period for receiving Bids, no Bid may be withdrawn, modified, or explained except as provided for

herein.

In accordance with Louisiana law, more particularly, R.S. 38:2214, as may be amended, bids containing

patently obvious, unintentional, and substantial mechanical and clerical, or mathematical errors, or errors

of unintentional omission of a substantial quantity of work, labor, material, or services made directly in

the compilation of the bid, may be withdrawn by the bidder if clear and convincing sworn, written

evidence of such errors is furnished to the OWNER within 48 hours of the bid opening excluding Saturdays,

Sundays and legal holidays.

Such errors must be clearly shown by objective evidence drawn from inspection work papers, documents

or materials used in the preparation of the bid sought to be withdrawn. If the OWNER determines that

the error is a patently obvious mechanical, clerical, or mathematical error, or unintentional omission of a

substantial quantity of work, labor, material, or services as opposed to a judgment error, and that the bid

was submitted in good faith, it shall accept the withdrawal and return the bid security (when applicable)

to the bidder. A bidder who attempts to withdraw a bid under these provisions of this section shall not be

allowed to re-submit a bid on the contract. Any modifications or amendments to the above stated

applicable State law shall supersede this procedure.

A bidder may alter or correct an entry on the bid forms Section “A or “B”” by crossing out the entry and

initialing on the line of change. Any ambiguity arising from entries altered or corrected on the Bid Form

will cause the rejection of said Bid as non-responsive.

OPENING OF BIDS: All Bids received prior to the announced closing time for the receipt of Bids stipulated

in the Invitation to Bidder will be opened publicly. Bids will be read aloud, and a tabulation of the amounts

of the Base Bids and alternates (if any) will be made available to Bidders after the opening of Bids.

Any uncertainty as to whether a Bid was submitted in time will be resolved against the Bidder.

BIDS TO REMAIN OPEN: The OWNER shall act not later than forty-five (45) calendar days after the date

of opening Bids to award such contract to the lowest responsible and responsive bidder or to reject all

bids.

Bid 23-WHSE-84 Purchase of New/Unused Recreation Equipment for Warehouse Inventory (6-M)

The OWNER and the lowest responsible and responsive bidder, by mutually written consent, may agree

to extend the deadline for award by one (1) or more extensions of thirty (30) calendar days.

AWARD OF CONTRACT: To the extent permitted by applicable local, state, and federal laws and

regulations, OWNER reserves the right to reject any and all Bids for just cause. The Terrebonne Parish

Consolidated Government reserves the right to reject any and all bids in accordance with Louisiana State

Bid Law.

In order to be responsive, the apparent low bidder must submit the additional information and

documentation required by the OWNER within the time delays established by law.

CONTRACT TERM: The terms of this contract shall be effective from the date of the Notice of Award ,or date

noted within, for a period of six (6) months. The contract may be extended at TPCG’s option for one (1)

additional six (6) month period provided there is no change in the terms, conditions, specifications, and pricing

structure.

PRICES: Unless otherwise specified by TPCG in the solicitation, bid prices must be complete including

transportation prepaid by bidder to destination and firm for acceptance for a minimum of 45 days. If

accepted, prices must be firm for the contractual period. Bids other than F.O.B. Destination may be

rejected. Any freight/shipping charges should be included in unit pricing.

DELIVERY: TPCG desires delivery at the earliest possible date. It is imperative that the material is delivered

within the time frame(s) stipulated on Section “B” of the Official Bid Form.

TECHNICAL INFORMATION: Literature and/or specifications providing complete technical information as

required to certify that the product offered in the bid is fully compliant with specifications herein must be

submitted upon request; if requested, literature and/or specifications shall be submitted within seven (7)

days. Such documentation shall include diagrams, books, brochures, photographs, or other means to

verify compliance. Any change made to a manufacturer’s published specifications submitted for a product

shall be verifiable by the manufacturer.

Failure to submit this information in the specified time shall result in the bid being declared non-

responsive and just cause for rejection.

NEW PRODUCTS: Unless specifically called for in the solicitation, all products for purchase shall be new,

never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used

or irregular products will be considered for purchase unless otherwise specified in the solicitation. The

manufacturer’s standard warranty will apply unless otherwise specified in the solicitation.

SAFETY DATA SHEETS: All applicable chemicals, herbicides, pesticides, and hazardous materials must be

registered for sale in Louisiana by the Department of Agriculture, State of Louisiana, registered with EPA

and must meet all requirements of Louisiana State Laws. Bidders must submit product label, material

safety data sheet and EPA registry number with the delivery of each applicable product. This information

Bid 23-WHSE-84 Purchase of New/Unused Recreation Equipment for Warehouse Inventory (6-M)

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Purchase of New/Unused Recreation Equipment

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