Mowing and Maint. Blvds and Other Locations

Agency:	Terrebonne Parish
State:	Louisiana
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Mar 13, 2024
Due:	Mar 26, 2024
Solicitation No:	24-BLVDS-06
Publication URL:	To access bid details, please log in.

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TERREBONNE PARISH CONSOLIDATED GOVERNMENT

REQUEST FOR PROPOSALS

# 24-BLVDS-06

Service Contract Mowing and Maintenance

for Boulevards and Other Locations

FEBRUARY 2024

RFP #24-BLVDS-06 Boulevards and Other Locations

Page 1

Invitation to Proposers

Sealed proposals will be received on March 19, 2024, by the T e r re bon ne P a ri s h C o ns ol i d at ed

Gov e rn m e nt Purchasing Division, at City of Houma Service Complex, 301 Plant Road, in Houma,

Louisiana 70363 until 10:00 AM as shown on the Purchasing Division Conference Room Clock at which time

sealed proposals shall be publicly opened and the name of the Proposers read aloud.

Proposal No. 24-BLVDS-06 Service Contract Mowing and Maintenance

for Boulevards and Other Locations

Each proposal shall be either hand delivered by the Proposer or his agent in which instance the deliverer shall

be handed a written receipt, or such proposal shall be sent by United States Postal Service registered or

certified mail with a return receipt requested. Proposals shall not be accepted or taken, including receiving any

hand delivered proposals, on days which recognized as holidays by the United States Postal Service.

The mailing address for proposals is:

City of Houma Service Complex

301 Plant Road

Houma, Louisiana 70363

A non-mandatory pre-proposal conference will be held at 10:00 AM on March 7, 2024, at the City of Houma

Service Complex, Purchasing Division, 301 Plant Road, Houma Louisiana 70363.

Proposal forms, information and specifications may be obtained by contacting Sharon Ellis at (985) 873-6821

or sellis@tpcg.org. The Request for Proposal (RFP) is available in electronic form on the Terrebonne Parish

Consolidated Government website

http://www.tpcg.org/bids and is also posted on

www.centralauctionhouse.com. To view, download, and receive proposal notices by email, you must register

with Central Auction House (CAH). Any questions about the CAH process, contact Ted Fleming with Central

Auction House at 1-225-810-4814.

No proposals will be received after the date and hour specified. The Terrebonne Parish Consolidated

Government reserves the right to reject any and all proposals and to waive any informalities.

/s/Jason W. Bergeron

Jason W. Bergeron., Parish President

Terrebonne Parish Consolidated Government

RFP #24-BLVDS-06 Boulevards and Other Locations

Page 2

Table of Contents

Part 1 Administrative and General Information ................................................................................................................... 5

Purpose ............................................................................................................................................................................... 5

Scope ................................................................................................................................................................................... 5

Term of Contract ................................................................................................................................................................. 5

Schedule of Events .............................................................................................................................................................. 5

Proposal Submittal .............................................................................................................................................................. 6

Proposal Response Format ................................................................................................................................................. 6

Number of Response Copies ............................................................................................................................................... 8

Legibility / Clarity ................................................................................................................................................................ 8

Pre-proposal Conference .................................................................................................................................................... 9

Proposer Inquiries ............................................................................................................................................................. 10

Blackout Period ................................................................................................................................................................. 10

Errors/Omissions in Proposal............................................................................................................................................ 11

Changes, Addenda, Withdrawals ...................................................................................................................................... 11

Withdrawal of Proposal .................................................................................................................................................... 11

Proposal Rejection/ RFP Cancellation ............................................................................................................................... 11

Ownership of Proposal...................................................................................................................................................... 11

Proposal Validity ............................................................................................................................................................... 11

Cost of Offer Preparation.................................................................................................................................................. 11

Taxes ................................................................................................................................................................................. 12

Determination of Responsibility ....................................................................................................................................... 12

Use of Subcontractors....................................................................................................................................................... 12

Written or Oral Discussions /Presentations...................................................................................................................... 12

Acceptance of Proposal Content....................................................................................................................................... 12

Evaluation and Selection................................................................................................................................................... 13

BAFO.................................................................................................................................................................................. 13

Contract Award and Execution ......................................................................................................................................... 13

Contract Negotiations ....................................................................................................................................................... 13

Contract Documents ......................................................................................................................................................... 14

Non-Negotiable Contract Terms ....................................................................................................................................... 14

Notice of Intent to Award ................................................................................................................................................. 14

Right to Prohibit Award..................................................................................................................................................... 14

Insurance Requirements ................................................................................................................................................... 15

Termination of the Contract for Cause ............................................................................................................................. 15

Termination of the Contract for Convenience .................................................................................................................. 16

Termination for Non-Appropriation of Funds................................................................................................................... 16

Page 3

RFP #24-BLVDS-06 Boulevards and Other Locations

Contract Modifications ..................................................................................................................................................... 17

Non-Collusion Affidavit ..................................................................................................................................................... 17

E-Verify.............................................................................................................................................................................. 17

Corporate Requirements .................................................................................................................................................. 17

Changes ............................................................................................................................................................................. 19

Davis Bacon Act................................................................................................................................................................. 21

Part II Scope of Work/Services ............................................................................................................................................ 22

Purpose ............................................................................................................................................................................. 22

Scope of Work ................................................................................................................................................................... 23

Examination of Sites.......................................................................................................................................................... 23

Licenses, Permits, Certifications ....................................................................................................................................... 24

Supervision........................................................................................................................................................................ 24

Environmental................................................................................................................................................................... 24

Uniform/Protective Clothing............................................................................................................................................. 24

Equipment......................................................................................................................................................................... 24

Accidents ........................................................................................................................................................................... 24

Damage ............................................................................................................................................................................. 24

Contractor Performance ................................................................................................................................................... 25

Additional Locations.......................................................................................................................................................... 25

Licenses ............................................................................................................................................................................. 27

Part III Evaluation and Selection.......................................................................................................................................... 28

Evaluation.......................................................................................................................................................................... 28

Price Proposal Pages ......................................................................................................................................................... 29

Affidavit of Verification ..................................................................................................................................................... 32

Affidavit of Non-Collusion ................................................................................................................................................. 34

Insurance........................................................................................................................................................................... 36

Indemnification Agreement .............................................................................................................................................. 40

Certification Regarding Lobbying ...................................................................................................................................... 41

RFP #24-BLVDS-06 Boulevards and Other Locations

Page 4

REQUEST FOR PROPOSAL

FOR

SERVICE CONTRACT MOWING AND MAINTENANCE

FOR Boulevards and Other Locations

PART I: ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Purpose

The Terrebonne Parish Consolidated Government (TPCG) is seeking quotations from qualified contractors to provide

mowing / maintenance services for various Boulevards and Other Locations in Terrebonne Parish.

1.2 Scope

The two (2) most important requirements of this contract are supervision and qualifications to perform a contract of

such volume. Services shall include, but not limited to, mowing, edging, as well as cleanup of sites for trash removal. It

is the desire of the TPCG to contract with a Contractor to perform all the duties and services needing to be performed.

The award decision will be based on the “best value” to the TPCG. Contractor must submit a proposal (cost) on all the

properties listed on all of the properties listed on the enclosed Price Proposal Page.

1.3 Term of Contract

The effective date of this Contract is the date of execution of this contract by all parties. The initial contract term

shall be for a one (1) year period. Subject to the availability of funds appropriated the contract may be extended, at

TPCG’s option, for two (2) additional one (1) year terms in accordance with the terms, conditions, prices and

specifications contained in this RFP. Such extension may be granted if Contractor has adequately performed the

contract during the initial term.

1.4 Schedule of Events

1. RFP advertised and posted to sites

2. Non-mandatory Pre-Proposal Conference

3. Deadline to receive written inquiries

4. Deadline to answer written inquiries

5. Deadline to receive Proposals

(All proposals shall remain sealed until the date and time listed)

6. Presentations & Discussions, if applicable

7. Notice of Intent to Award announcement

8. Contract Initiation

DATE

2/20/2024

3/07/2024

3/12/2024

3/19/2024

TBD

TIME

9:00am

10:00am

NOTE: The TPCG reserves the right to revise this schedule. Revisions before the Proposal Submission Deadline

will be formalized by the issuance of an addendum to the RFP.

1.5 Proposal Submittal

Firms or individuals who are interested in providing services under this RFP must submit a proposal containing the

mandatory information specified in this section. The proposal must be received in hard copy (printed) version on

or before the date and time specified in the Schedule of Events. Fax or email submissions shall not be acceptable.

Proposers mailing their proposals should allow sufficient mail delivery time to ensure receipt of their proposal by

the time specified.

RFP #24-BLVDS-06 Boulevards and Other Locations

Page 5

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Mowing and Maint. Blvds and Other Locations

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