Cutting of Offensive Accumulations

Agency:	Terrebonne Parish
State:	Louisiana
Type of Government:	State & Local
Category:	34 - Metalworking Machinery
Posted:	Oct 20, 2023
Due:	Nov 6, 2023
Solicitation No:	Bid 23-PLAN-76
Publication URL:	To access bid details, please log in.

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Terrebonne Parish

Consolidated Government

P.O. BOX 2768 • HOUMA, LOUISIANA 70361

985-868-5050 • WWW.TPCG.ORG

INVITATION TO BIDDERS

Sealed bids will be received on November 6, 2023 by the Terrebonne Parish Consolidated Government (TPCG),

Purchasing Division, at 301 Plant Road Houma, Louisiana 70363 until 2:00 P.M as shown on the Purchasing

Division Conference Room Clock at which time sealed bids shall be publicly opened and read aloud.

Bid documents are posted on http://www.centralauctionhouse.com/rfp.php?cid=65 and Bid Opportunities

(tpcg.org). To view these, download, and receive bid notices by e-mail, you must register with Central Auction

House (CAH). Vendors/Contractors have the option to submit their bids electronically or by paper copy. For

information about the electronic submittal process, contact Bobby Callender with Central Auction House at 1-225-

810-4814.

Each bid shall be either hand delivered by the bidder or his agent in which instance the deliverer shall be

handed a written receipt, or such bid shall be sent by United States Postal Service registered or certified mail

with a return receipt requested or shall be submitted electronically with Central Auction House (CAH). Bids

shall not be accepted or taken, including receiving any hand delivered bids, on days which are recognized as

holidays by the United States Postal Service.

The mailing address for bids is: TPCG Purchasing Division

301 Plant Road

Houma, Louisiana 70363

Bid 23-PLAN-76 Contract for Grass Cutting of Offensive Accumulations and Trash Removal

Please contact Deon Stewart, Assistant Director, Planning and Zoning at 985-873-6563 with regard to the

specifications or Gina Bergeron, Procurement Specialist III at 985-580-7272 for any clarifications or information

about the bid documents.

Contractors desiring to bid shall submit evidence with their bid that they hold and in full force and effect one (1)

of the following licenses: Landscaping Grading and Beautification (Louisiana Contractors Licensing Board) or

Landscape Horticulturist (Louisiana Department of Agriculture and Forestry). Failure to submit evidence with the

bid of the proper license will result in bid being declared irregular and shall be cause for rejection.

The Vendor to whom the bid is awarded shall within ten (10) days after receiving notice of award, provide a

performance and payment bond in the amounts of fifty (50%) percent of the bid price.

The Terrebonne Parish Consolidated Government reserves the right to reject any and all bids in accordance with

Louisiana State Bid Law.

/s/Gordon E. Dove

Gordon E. Dove, Parish President

Terrebonne Parish Consolidated Government

Publish: October 20th & 27th , 2023

To Courier: October 17, 2023

Bid 23-PLAN-76 Contract for Grass Cutting of Offensive Accumulations and Trash Removal

REQUIREMENTS AND INSTRUCTIONS FOR BIDDERS

FOR

Bid No. 23-PLAN-76 Contract for Grass Cutting of Offensive Accumulations and Trash Removal

Please Read Carefully

GENERAL: The Terrebonne Parish Consolidated Government (TPCG) is soliciting bid for the furnishing of all labor,

materials, and equipment necessary for the for the cutting of grass and cleaning of trash and debris from the lots

and open land which comes under the jurisdiction of the Nuisance Abatement Division of the TPCG Planning and

Zoning Department, by authorization of the Terrebonne Parish Ordinance Number 8126. Services shall be

executed strict accordance with the specifications and conditions outlined herein.

COPIES OF BIDDING DOCUMENTS: A single complete set of Bidding Documents may be obtained as set forth in

the Invitation to Bidders.

Complete sets of Bidding Documents shall be used in preparing Bids; Owner shall not assume any responsibility

for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

Owner, in making copies of Bidding Documents available on the above terms do so only for the purpose of

obtaining Bids on the work and do not confer a license or grant for any other use.

INTERPRETATIONS AND ADDENDA: All questions about the meaning or intent of the Bidding Documents are to be

directed to Gina Bergeron, Procurement Specialist III as set forth herein. Interpretations, clarifications, or

modifications considered necessary by Gina Bergeron, Procurement Specialist III in response to such questions

will be issued by Addenda as set forth below.

Bidders shall promptly notify Gina Bergeron, Procurement Specialist III in writing of any ambiguity, inconsistency,

or error that they may discover upon examination of the Bidding Documents. Bidders requiring clarification or

interpretation of any of the Bidding Documents shall make a written request to Gina Bergeron, Procurement

Specialist III at the address in the Bidding Documents or Contract Documents.

All requests pertaining to questions about the meaning or intent of the Bidding Documents received less than

seven days prior to the date for opening of Bids may not be answered unless, in the opinion of Gina Bergeron,

Procurement Specialist III, the ambiguity in the Bidding Documents is so significant that it may necessitate

postponement of the Bid date and issuance of an addendum to respond to the Bidder’s request.

Any interpretation, clarification, correction, or modification to the Bidding Documents shall be only by a written

addendum. Interpretations, clarifications, corrections, or modifications made in any other manner shall not be

binding and shall not be relied upon by Bidders. Addenda shall be transmitted in accordance with Louisiana Bid

Law.

Addenda may also be issued to modify the Bidding Documents as deemed advisable by OWNER. Prior to

submittal of bids, each Bidder shall ascertain that he has received all addenda issued. The Bidder shall

acknowledge receipt of each Addendum by completing the acknowledgment space provided on the Official Bid

Bid 23-PLAN-76 Contract for Grass Cutting of Offensive Accumulations and Trash Removal

Form Section “A”. Failure by a Bidder to acknowledge each individual addendum shall render that Bidder's Bid

proposal non-responsive.

SUBSTITUTE MATERIAL AND EQUIPMENT OR “OR EQUAL” ITEMS: Any product or service bid shall conform to all

applicable federal and state laws and regulations and the specifications contained in the solicitation.

Whenever materials or equipment are specified or described in the Bidding Documents by using the name of a

certain brand, make, supplier, manufacturer, or definite specification; the naming or specification of the item is

only intended to denote the quality standard of the item desired and to convey and establish the general style,

type, character and quality of material , equipment or product desired and does not restrict bidders to the specific

brand, make, manufacturer, or specification named; and that equivalent products may be acceptable.

When applicable, Bidder must specify the brand and model number of the product offered in his / her bid. Bids

not specifying brand and model numbers shall be considered as offering the exact products specified in the

solicitation.

PROPOSAL DOCUMENT FORMS: Bid Forms are included with the Bidding Documents; additional copies may be

obtained from the Terrebonne Parish Consolidated Government at

http://www.tpcg.org/index.php?f=purchasing&p=bid_opportunities or contact Gina Bergeron at 985-580-7272 or

by email at gbergeron@tpcg.org.

Bids shall be submitted on the Bid Forms provided herein. All blank spaces on the bid form shall be completed and

the Bid prices shall be properly filled in ink, or typed, in both words and figures as indicated.

PREPARATION AND SUBMISSION OF BIDS: Bids shall be submitted through Central Auction House by the time

indicated in the Invitation to Bidders. Bids shall not be accepted or taken including receiving any hand delivered

bids, on days which are recognized as holidays by the United States Postal Service.

The following items are to be included within each Bid:

• Completed Official Bid Form Section “A”.

• Copy of License

• **Signature Authorization (Required by ALL Bidders) Written evidence of the person

signing the bid shall be submitted at the time of bidding, in accordance with LA R.S.

38:2212(B)(5) as follows:

(a) The signature on the bid is that of any corporate officer listed on the most current annual

report on file with the secretary of state, or the signature on the bid is that of any member of a

partnership, limited liability company, limited liability partnership, or other legal entity listed in

the most current business records on file with the secretary of state.

(b) The signature on the bid is that of an authorized representative as documented by the legal

entity certifying the authority of the person.

affidavit, resolution, or other acknowledged or authentic document indicating the names of all

parties authorized to submit bids for public contracts. Such document on file with the secretary of

Bid 23-PLAN-76 Contract for Grass Cutting of Offensive Accumulations and Trash Removal

state shall remain in effect and shall be binding upon the principal until specifically rescinded and

canceled from the records of the office.

Failure to include the appropriate signature authorization shall result in rejection of the bid as non-

responsive.

MODIFICATION AND WITHDRAWAL OF BIDS: Bids may be modified or withdrawn by an appropriate written

document duly signed and authorized (in the manner that a Bid must be executed) and delivered to the place

where Bids are to be submitted at any time prior to the deadline for submitting Bids. Withdrawal of a Bid will not

prejudice the rights of a Bidder to submit a new Bid prior to the Bid Date and Time. After expiration of the period

for receiving Bids, no Bid may be withdrawn, modified, or explained except as provided for herein.

In accordance with Louisiana law, more particularly, R.S. 38:2214, as may be amended, bids containing patently

obvious, unintentional, and substantial mechanical and clerical, or mathematical errors, or errors of unintentional

omission of a substantial quantity of work, labor, material, or services made directly in the compilation of the bid,

may be withdrawn by the bidder if clear and convincing sworn, written evidence of such errors is furnished to the

OWNER within 48 hours of the bid opening excluding Saturdays, Sundays and legal holidays.

Such errors must be clearly shown by objective evidence drawn from inspection of the original work papers,

documents or materials used in the preparation of the bid sought to be withdrawn. If the OWNER determines that

the error is a patently obvious mechanical, clerical or mathematical error, or unintentional omission of a

substantial quantity of work, labor, material or services as opposed to a judgment error, and that the bid was

submitted in good faith, it shall accept the withdrawal and return the bid security to the bidder. A bidder who

attempts to withdraw a bid under these provisions of this section shall not be allowed to re-submit a bid on the

contract. Any modifications or amendments to the above stated applicable State law shall supersede this

procedure.

A bidder may alter or correct an entry on the bid form by crossing out the entry, entering the new figure above or

below the deleted entry, and initialing on the line of change. The crossing out of an entry and the initials shall be

legibly handwritten with ink or typed. Any ambiguity arising from entries altered or corrected on the Bid Form

will cause the rejection of said Bid Proposal as non-responsive.

OPENING OF BIDS: All Bids received prior to the announced closing time for the receipt of Bids

stipulated in the Invitation to Bidder will be opened publicly. Bids will be read aloud, and a tabulation of

the amounts of the Base Bids and alternates (if any) will be made available to Bidders after the opening

of Bids.

Any Bid received after the announced closing time will be returned unopened. Any uncertainty as to

whether a Bid was submitted in time will be resolved against the Bidder.

BIDS TO REMAIN OPEN: The OWNER shall act not later than forty-five (45) calendar days after the date of

opening Bids to award such contract to the lowest responsible and responsive bidder or to reject all bids.

The OWNER and the lowest responsible and responsive bidder, by mutually written consent, may agree to extend

the deadline for award by one (1) or more extensions of thirty (30) calendar days.

Bid 23-PLAN-76 Contract for Grass Cutting of Offensive Accumulations and Trash Removal

AWARD OF CONTRACT: To the extent permitted by applicable local, state, and federal laws and regulations, the

OWNER reserves the right to reject any and all Bids for just cause. The Terrebonne Parish Consolidated

Government reserves the right to reject any and all bids in accordance with Louisiana State Bid Law.

In order to be responsive, the apparent low bidder must submit the additional information and documentation

required by the OWNER within the time delays established by law.

PERFORMANCE AND PAYMENT BOND: The Successful Bidder will have ten (10) days from the “Notice of Award”

to supply the TPCG with a Performance and Payment Bond in the amount of Fifty Percent (50%) of the bid

amount. This bond shall remain in effect at least until one year after the date of final payment, except as

otherwise provided by Law or Regulation or by the Contract Documents. The CONTRACTOR shall also furnish such

other Bonds when required by the Supplementary Conditions. All Bonds shall be in the forms prescribed by Law or

Regulation or by the Contract Documents and be executed by such Sureties as are named in the current list of

"Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable

Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S.

Treasury Department. A certified copy of the authority to act must accompany all Bonds signed by an agent. All

bonds prescribed by the contract documents shall be written by a surety company currently possessing an A.M.

Best's rating of no less than A- and currently licensed to do business in the State of Louisiana. In addition, all

insurance prescribed by the contract documents shall be written by an insurance company currently possessing

an A.M. Best's rating of no less than A: VI and currently licensed to do business in the State of Louisiana.

If the Surety on any Bond furnished by CONTRACTOR is declared bankrupt or becomes insolvent o r its right to do

business is terminated in any state where any part of the Project is located or it ceases to meet the requirements

of clauses stated above, CONTRACTOR shall within five days thereafter substitute another Bond and Surety, both

of which shall be acceptable to OWNER.

LETTER of CREDIT: An irrevocable letter of credit from the bank in the amount of 50% of the bid price can be

submitted in place of the required Performance and Payment Bonds. The letter of credit shall be maintained

through completion of the contract and at least 6 months after the date of payment of the final invoice, except as

otherwise provided by Law and Regulation.

CONTRACT TERM AND EXTENSION TERM: The initial contract term shall be for a one (1) year period from or

about January 5, 2024 or the date noted within the Notice of Award. Subject to the availability of funds

appropriated the contract may be extended, at TPCG’s option, for two (2) additional one (1) year periods provided

there is no change in the terms, conditions, specifications, and pricing structure. Such an extension may be granted if

the contractor has adequately performed in accordance with the requirements of the contract during the initial

term.

DELIVERY: It is imperative that the services are delivered within the time limit as stipulated in the specifications. If

services cannot be made in the time specified, bidder must notify the Terrebonne Parish Consolidated

Government Purchasing Division in writing of delay. Penalties as prescribed in the specifications may be applied.

PRICES: Unless otherwise specified by TPCG in the solicitation, bid prices must be complete including

transportation to the destination and firm for acceptance for a minimum of 45 days. If accepted, prices must be

firm for the contractual period. Prices should be provided in the unit (each, box, case, etc.) as specified in the

solicitation.

Bid 23-PLAN-76 Contract for Grass Cutting of Offensive Accumulations and Trash Removal

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Cutting of Offensive Accumulations

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