Purchase of 75’ Aerial Ladder Fire Apparatus

Agency:	Terrebonne Parish
State:	Louisiana
Type of Government:	State & Local
Category:	42 - Fire Fighting, Rescue, and Safety Equipment H - Quality Control, Testing, and Inspection Services J - Maintenance, Repair, and Rebuilding of Equipment
Posted:	Oct 6, 2023
Due:	Oct 31, 2023
Solicitation No:	RFP 23-FIRE-75
Publication URL:	To access bid details, please log in.

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Terrebonne Parish

CONSOLIDATED GOVERNMENT

P.O. BOX 2768 • HOUMA, LOUISIANA 70361

985-868-5050 • WWW.TPCG.ORG

Notice to Proposers

Sealed proposals will be opened October 31, 2023 at the Terrebonne Parish Consolidated Government (TPCG)

Purchasing Division at 301 Plant Road Houma, LA 70363 at 2:00 P.M. CST as shown on the Purchasing Division

Conference Room Clock for the following:

Request for Proposals (RFP) 23-FIRE-75 Purchase of One (1) New/Unused 75’ Aerial Ladder Fire Apparatus with Pump

Each proposal shall be either hand delivered by the Proposer or his agent in which instance the deliverer shall be handed

a written receipt, or such proposal shall be sent by United States Postal Service registered or certified mail with a return

receipt requested. Proposals shall not be accepted or taken, including receiving any hand delivered proposals, on days

which recognized as holidays by the United States Postal Service.

A non-mandatory pre-proposal conference will be held In the Purchasing Division at 301 Plant Road Houma, LA 70363 on

October 18, 2023 at 2:00 P.M. CST.

Information pertaining to the proposal forms and specifications may be obtained by contacting Gina Bergeron at (985)

580-7272 or gbergeron@tpcg.org. The RFP is available in electronic form on the TPCG website

http://www.tpcg.org/bids and is also posted on www.centralauctionhouse.com. To view, download, and receive

proposal notices by email, you must register with Central Auction House (CAH). If you have any questions about the

CAH process, contact Bobby Calendar at 1-225-810-4814.

The proposal shall be accompanied by a surety in the amount of ten percent (10%) of the proposed price. Make the surety

payable to the Terrebonne Parish Consolidated Government in the form of a Certified Check, Cashier’s Check or Bond.

Failure to include the 10% surety will result in the proposal being declared nonresponsive and shall be cause for rejection.

No proposals will be received after the date and hour specified. The Terrebonne Parish Consolidated Government

reserves the right to reject any and all proposals and to waive any informalities.

Publish: October 6th , 13th & 20th

To Courier: October 3, 2023

/s/ Gordon E. Dove

Gordon E. Dove, Parish President

Terrebonne Parish Consolidated Government

RFP 23-FIRE-75 Purchase of One (1) or more 75’ Aerial Ladder Fire Apparatus with Pump

INSTRUCTIONSTO PROPOSER

RFP 23-FIRE-75 Purchase of One (1) New/Unused 75’ Aerial Ladder Fire Apparatus with Pump

Please Read Carefully

Part 1. GENERAL: The Terrebonne Parish Consolidated Government (TPCG) seeks to obtain proposals from qualified

companies for the furnishing and delivery of a complete Aerial Ladder Fire Apparatus equipped, constructed, and

tested as specified hereafter for service at the Houma Fire Department.

1.1 Schedule of Events

DATE

TIME

1.1.1. RFP posted to TPCG website and blackout period October 6, 2023

begins

4:00 P.M. CST

1.1.2. Deadline to receive written inquires

October 16, 2023

10:00 A.M. CST

1.1.3. Deadline to answer written questions

October 20, 2023

2:00 P.M. CST

1.1.4. Proposal Opening Date

October 31, 2023

2:00 P.M. CST

1.1.5. Oral discussions with Proposer, if applicable

TBD

1.1.6. Notice of Intent to Award to be mailed

TBD

1.1.7. Contract Initiation

TBD

NOTE: The TPCG reserves the right to revise this schedule. Revisions before the Proposal Submission Deadline,

if any, will be formalized by the issuance of an addendum to the RFP. Revisions after the Proposal Submission

Deadline, if any, will be by written notification to the eligible Proposers.

1.2 Vendor Registration

The Terrebonne Parish Consolidated Government Purchasing Division requires vendors to

for you to do business with the Parish, as well as provide you with better business opportunities.

If you have already taken action to complete this requirement, you do not have to complete this

process again. However, if you have not already registered online as a vendor you will need to

do so within ten (10) days’ notice of award of this bid.

RFP 23-FIRE-75 Purchase of One (1) New/Unused 75’ Aerial Ladder Fire Apparatus with Pump

Part 2. ADMINISTRATIVE:

2.1. Proposal Submittal

2.1.1. This RFP is available in electronic form at the TPCG website

http://www.tpcg.org/index.php?f=purchasing&p=bid_opportunities. It will be available in PDF format or in

printed form by submitting a written request to Gina Bergeron Procurement Specialist III at gbergeron@tpcg.org

2.1.2. It is the Proposer’s responsibility to check the TPCG’s website frequently for any possible addenda that may

be issued. The TPCG is not responsible for a Proposer’s failure to download any addenda documents required to

complete a Request for Proposal.

2.1.3. All proposals shall be received in hard copy (printed) form by the Terrebonne Parish Consolidated

Government Purchasing Division no later than the date and time shown in the Invitation to Proposers. Fax or email

submissions are not acceptable.

2.1.4. The submittal envelope/box/package must be clearly marked on the exterior with the following information

and in the following format:

• Proposal Name: RFP 23-FIRE-75 Purchase of One (1) New/Unused 75’ Aerial Ladder Fire Apparatus with

Pump

• Proposal Opening Date: October 31, 2023

• Company Name & Address

2.1.5. Each proposal shall be either hand delivered by the Proposer or his agent in which instance the deliverer

shall be handed a written receipt, or such proposal shall be sent by United States Postal Service registered or

certified mail with a return receipt requested. Proposals shall not be accepted or taken, including receiving any

hand delivered proposals, on days which recognized as holidays by the United States Postal Service.

Proposals should be mailed to the location below:

Terrebonne Parish Consolidated Government

Purchasing Division

301 Plant Road

Houma, Louisiana 70363

The proposer is solely responsible for the timely delivery of its proposal. Failure to meet the proposal opening

date and time shall result in rejection of the proposal.

2.1.6. PROPOSALS SHALL BE OPENED PUBLICLY AT THE PHYSICAL LOCATION IDENTIFIED ABOVE AND ONLY THE

NAME OF THE PROPOSERS SUBMITTING PROPOSALS SHALL BE IDENTIFIED ALOUD. NO OTHER INFORMATION

CONTAINED IN THE PROPOSAL SHALL BE RELEASED OR DISCLOSED

2.1.7. Respondents shall submit only one proposal which meets or exceeds the specifications. Proposals which

option price or omit items required by the specifications in order to appear low proposal may be rejected without

RFP 23-FIRE-75 Purchase of One (1) New/Unused 75’ Aerial Ladder Fire Apparatus with Pump

consideration. Proposals on alternate, stock or demonstrator units are not being solicited. Any such proposals

shall not be considered. Proposals will not be considered from firms, individuals or the same owners of separate

companies submitting more than one proposal.

2.2. Proposal Response Content

2.2.1. To standardize and simplify the evaluation of responses, proposals should contain all of the following

information and be organized in the sequence indicated below. All of the sections should be appropriately labeled

and bound together under a single cover not to exceed two (2) volumes with any identified appendices included

as a separate volume.

2.2.1.1. Cover Letter: A cover letter should be submitted on the Proposer’s official business letterhead

and generally exhibit the Proposer’s understanding and approach to the requested Fire Apparatus

specified herein. It should contain a summary of the Proposer’s ability to provide the Fire Apparatus. The

cover letter should also identify the person(s) authorized by the Proposer to contractually obligate the

Proposer and the person(s) who will address technical and contractual matters throughout the evaluation

period. By signing the cover letter and the proposal, the Proposer certifies compliance with the signature

authority required below.

2.2.1.2. Signatory Authority (Required by all Proposers) Written evidence of the authority of the person

signing the proposal shall be submitted at the time of the proposal. The authority of the signature of the

person submitting the proposal shall be deemed sufficient and acceptable if any of the following

conditions are met:

2.2.1.2.1. The signature on the proposal is that of any corporate officer listed on the most current

annual report on file with the secretary of state, or the signature on the proposal is that of any

member of a partnership, limited liability company, limited liability partnership, or other legal

entity listed in the most current business records on file with the secretary of state.

2.2.1.2.2. The signature on the proposal is that of an authorized representative as documented

by the legal entity certifying the authority of the person.

2.1.1.2.3. The legal entity has filed in the appropriate records of the secretary of state of this state,

an affidavit, resolution, or other acknowledged or authentic document indicating the names of all

parties authorized to submit proposals and bind the public entity for public contracts. Such

document on file with the secretary of state shall remain in effect and shall be binding upon the

principal until specifically rescinded and canceled from the records of the office.

2.2.3. Company Description and Experience: Provide a description of the Respondent’s company including the

number of years under present company name, number of employees directly involved with this RFP and

capabilities of each. If the respondent has an office in Louisiana, provide the address and the number of full-time

employees at said location.

2.2.4. Business Structure: Describe the business structure under which the Respondent operates (i.e., corporation,

partnership, Limited Liability Company, etc.) and under which state laws it is organized as a business entity.

2.2.5. Understanding & Approach: This section should demonstrate that the Respondent understands the needs

of the TPCG Houma Fire Department with respect to the specifications described herein. Respondent should

RFP 23-FIRE-75 Purchase of One (1) New/Unused 75’ Aerial Ladder Fire Apparatus with Pump

include a description of the anticipated approach including technical and management factors that will result in

successful execution of the specification for the production of the Aerial Fire Apparatus. Advantages or special

capabilities of the actual team the Respondent is submitting for consideration should be highlighted in this section

as well as the intended methods to ensure:

• Effective management

• Timeliness of work

• Effective quality control

• Effective communication protocol

• Any other factors that demonstrate the Respondent’s unique capabilities and experience to ensure

the successful execution of the specifications herein

2.2.5.1. Respondents are encouraged to provide examples of innovative and creative approaches unique

to their production process and those they have found successful and have employed in the past.

2.2.6. Available Resources: Respondent should provide a statement of availability of personnel, the ability to

provide additional staff as the need arises to ensure completion of Fire Apparatus specified be delivered within

the promised time frame.

2.2.7. Reference Facilities: Respondents should provide at least three (3) references demonstrating the successful

implementation of proposed production of similar scope. These references should have been for the production

of similar units within the past five (5) years from the date of this RFP. For each reference the Respondent should

provide a brief description of the services/products provided, dates of contract start and completion, and contact

information for the client for whom the work was completed.

2.2.8. Conflict of Interest Disclosure: All Respondents providing a response to this RFP shall provide a clear and

unambiguous indication of any potential or real conflicts of interest it may have with respect to performing work

on behalf of TPCG. The TPCG shall make the final determination as to whether any potential or real conflict of

interest exists.

2.2.9. Price Proposal: Respondents price proposal shall be submitted on “Official Proposal Form.” Partial

proposals, proposals not covered by forms or alternate proposals, will not be considered. Any such unsolicited

proposals may expose the submitted price in the event that all Proposals are rejected and that new specifications

are advertised which may include a new proposal.

2.3. Number of Response Copies

2.3.1. Each Proposer shall submit one (1) bound signed original response. Each proposer shall also submit two (2)

bound additional copies and one (1) electronic copy in PDF format as well as one (1) bound redacted copy, if

applicable. The redacted version, if applicable, can be included on the same device as the electronic copy.

2.4. Legibility / Clarity

2.4.1.1 Responses to the requirements of this RFP in the formats requested are desirable with all questions

answered in as much detail as practicable. The Proposer’s response is to demonstrate an understanding of the

requirements. Proposals prepared simply and economically, providing a straightforward, concise description of

RFP 23-FIRE-75 Purchase of One (1) New/Unused 75’ Aerial Ladder Fire Apparatus with Pump

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Purchase of 75’ Aerial Ladder Fire Apparatus

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