Purchase of One (1) New/Unused Full-Size SUV

Agency:	Terrebonne Parish
State:	Louisiana
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles W - Lease or Rental of Equipment
Posted:	Dec 12, 2023
Due:	Dec 28, 2023
Solicitation No:	Bid 23-HPD-85
Publication URL:	To access bid details, please log in.

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Terrebonne Parish

Consolidated Government

P.O. BOX 2768 • HOUMA, LOUISIANA 70361

985-868-5050 • WWW.TPCG.ORG

INVITATION TO BIDDERS

Sealed bids will be received on December 28, 2023 by the Terrebonne Parish Consolidated Government (TPCG)

Purchasing Division located at 301 Plant Road Houma, Louisiana 70363 until 2:00 P.M. as shown on the

Purchasing Division Conference Room Clock at which time bids shall be publicly opened and read aloud.

Bid documents are posted on http://www.centralauctionhouse.com/rfp.php?cid=65. To view these, download,

and receive bid notices by e-mail, you must register with Central Auction House (CAH). Vendors/Contractors have

the option to submit their bids electronically or by paper copy. For information about the electronic submittal

process, contact Bobby Callender with Central Auction House at (225) 810-4814.

Each bid shall be either hand delivered by the bidder or his agent in which instance the deliverer shall be

handed a written receipt, or such bid shall be sent by United States Postal Service registered or certified mail

with a return receipt requested or shall be submitted electronically through Central Auction House (CAH).

Bids shall not be accepted or taken, including receiving any hand delivered bids, on days, which are

recognized as holidays by the United States Postal Service.

The mailing address for bid submittal: TPCG Purchasing Division

301 Plant Road

Houma, Louisiana 70363

No bid received after the scheduled time for opening will be considered. Failure of the U.S. Mail to deliver the

bids timely shall not be considered due cause for the scheduled time of the bid opening to be extended.

Bid 23-HPD-85 Purchase of One (1) New/Unused Full-Size Sports Utility Vehicle (SUV)

Bidding Documents for this solicitation are on file in the office of the Terrebonne Parish Consolidated Government

Purchasing Division at 301 Plant Road Houma, Louisiana 70363 and posted on the TPCG Website

http://www.tpcg.org/index.php?f=purchasing&p=bid_opportunities. Please contact Gina Bergeron, Procurement

Specialist III at 985-580-7272 or at gbergeron@tpcg.org with regard to the specifications or for any clarifications

about the bid documents.

A Louisiana’s State Dealer’s License is required in accordance with Louisiana RS 32:1254 et seq. Bidder must

provide a copy of his/her Louisiana Dealer’s License with this bid.

The Terrebonne Parish Consolidated Government (TPCG) reserves the right to reject any and all bids in

accordance with Louisiana State Bid Law.

/s/Gordon E. Dove

Gordon E. Dove, Parish President

Terrebonne Parish Consolidated Government

Publish: December 12th & 19th, 2023

To Courier: December 7, 2023

Bid 23-HPD-85 Purchase of One (1) New/Unused Full-Size SUV

Bid 23-HPD-85 Purchase of One (1) New/Unused Full-Size Sports Utility Vehicle (SUV)

Please Read Carefully

GENERAL: The Terrebonne Parish Consolidated Government (TPCG) is soliciting bids for the furnishing of a full-size

SUV in accordance with the specifications herein to be delivered to 301 Plant Road Houma, LA 70363.

COPIES OF BIDDING DOCUMENTS: A single complete set of Bidding Documents may be obtained as set forth in

the Invitation to Bidders.

Complete sets of Bidding Documents shall be used in preparing Bids; Owner shall not assume any responsibility

for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

Owner, in making copies of Bidding Documents available on the above terms do so only for the purpose of

obtaining Bids on the work and do not confer a license or grant for any other use.

INTERPRETATIONS AND ADDENDA: All questions about the meaning or intent of the Bidding Documents are to be

directed to Gina Bergeron, Procurement Specialist III as set forth herein. Interpretations, clarifications, or

modifications considered necessary by Gina Bergeron, Procurement Specialist III in response to such questions

will be issued by Addenda as set forth below.

Bidders shall promptly notify Gina Bergeron, Procurement Specialist III in writing of any ambiguity, inconsistency,

or error that they may discover upon examination of the Bidding Documents. Bidders requiring clarification or

interpretation of any of the Bidding Documents shall make a written request to Gina Bergeron, Procurement

Specialist III at the address in the Bidding Documents or Contract Documents.

All requests pertaining to questions about the meaning or intent of the Bidding Documents received less than

seven days prior to the date for opening of Bids may not be answered unless, in the opinion of Gina Bergeron,

Procurement Specialist III, the ambiguity in the Bidding Documents is so significant that it may necessitate

postponement of the Bid date and issuance of an addendum to respond to the Bidder’s request.

Any interpretation, clarification, correction, or modification to the Bidding Documents shall be only by a written

addendum. Interpretations, clarifications, corrections, or modifications made by any other manner shall not be

binding and shall not be relied upon by Bidders. Addenda shall be transmitted in accordance with Louisiana Bid

Law.

Addenda may also be issued to modify the Bidding Documents as deemed advisable by OWNER. Prior to

submittal of bids, each Bidder shall ascertain that he has received all addenda issued. The Bidder shall

acknowledge receipt of each Addendum by completing the acknowledgment space provided on the Official Bid

Form Section “A”. Failure by a Bidder to acknowledge each individual addendum shall render that Bidder's Bid

proposal non-responsive.

Bid 23-HPD-85 Purchase of One (1) New/Unused Full-Size SUV

TECHNICAL INFORMATION: Literature and/or specifications providing complete technical information as required

to certify that the product offered in the proposal is fully compliant with specifications herein must be submitted

upon request; if requested, literature and/or specifications shall be submitted within seven (7) days. Such

documentation shall include diagrams, books, brochures, photographs, or other means to verify compliance. Any

change made to a manufacturer’s published specifications submitted for a product shall be verifiable by the

manufacturer.

Failure to submit this information in the specified time shall result in the bid being declared non-responsive and

just cause for rejection.

SUBSTITUTE MATERIAL AND EQUIPMENT OR “OR EQUAL” ITEMS: Any product or service bid shall conform to all

applicable federal and state laws and regulations and the specifications contained in the solicitation.

Whenever materials or equipment are specified or described in the Bidding Documents by using the name of a

certain brand, make, supplier, manufacturer, or definite specification; the naming or specification of the item is

only intended to denote the quality standard of the item desired and to convey and establish the general style,

type, character and quality of material , equipment or product desired and does not restrict bidders to the specific

brand, make, manufacturer, or specification named; and that equivalent products may be acceptable.

The bidder must specify the brand and model number of the product offered in his / her bid. Bids not specifying

brand and model numbers shall be considered as offering the exact products specified in the solicitation.

PROPOSAL DOCUMENT FORMS: Bid Forms are included with the Bidding Documents; additional copies may be

obtained from the Terrebonne Parish Consolidated Government Purchasing Division.

Bids shall be submitted on the Bid Forms provided with the Bidding Documents. All blank spaces on the bid form

required for Bid prices shall be properly filled in ink, or typed, in both words and figures when indicated .

PREPARATION AND SUBMISSION OF BIDS: Bids shall be submitted by the time and at the place indicated in the

Invitation to Bidders and shall be enclosed in an opaque sealed envelope unless submitted electronically. The

envelope shall be marked with the Bid title and name and address of the Bidder.

The following items MUST be included within each Bid:

• Completed Official Bid Form Section “A”.

• Copy of required license

• *Signature Authorization (Required By ALL Bidders): Written evidence of the person signing the

bid SHALL be submitted at the time of bidding, in accordance with LA R.S. 38:2212(B)(5) as

follows:

(a) The signature on the bid is that of any corporate officer listed on the most current annual

report on file with the secretary of state, or the signature on the bid is that of any member of a

partnership, limited liability company, limited liability partnership, or other legal entity listed in

the most current business records on file with the secretary of state.

Bid 23-HPD-85 Purchase of One (1) New/Unused Full-Size SUV

(b) The signature on the bid is that of an authorized representative as documented by the legal

entity certifying the authority of the person.

affidavit, resolution, or other acknowledged or authentic document indicating the names of all

parties authorized to submit bids for public contracts. Such document on file with the secretary of

state shall remain in effect and shall be binding upon the principal until specifically rescinded and

canceled from the records of the office.

*Failure to include the appropriate signature authorization shall result in rejection of the bid as non-

responsive.

MODIFICATION AND WITHDRAWAL OF BIDS: Bids may be modified or withdrawn by an appropriate written

document duly signed and authorized (in the manner that a Bid must be executed) and delivered to the place

where Bids are to be submitted at any time prior to the deadline for submitting Bids. Withdrawal of a Bid will not

prejudice the rights of a Bidder to submit a new Bid prior to the Bid Date and Time. After expiration of the period

for receiving Bids, no Bid may be withdrawn, modified, or explained except as provided for herein.

In accordance with Louisiana law, more particularly, R.S. 38:2214, as may be amended, bids containing patently

obvious, unintentional, and substantial mechanical and clerical, or mathematical errors, or errors of unintentional

omission of a substantial quantity of work, labor, material, or services made directly in the compilation of the bid,

may be withdrawn by the bidder if clear and convincing sworn, written evidence of such errors is furnished to the

OWNER within 48 hours of the bid opening excluding Saturdays, Sundays and legal holidays.

Such errors must be clearly shown by objective evidence drawn from inspection of the original work papers,

documents or materials used in the preparation of the bid sought to be withdrawn. If the OWNER determines that

the error is a patently obvious mechanical, clerical, or mathematical error, or unintentional omission of a

substantial quantity of work, labor, material, or services as opposed to a judgment error, and that the bid was

submitted in good faith, it shall accept the withdrawal and return the bid security to the bidder. A bidder who

attempts to withdraw a bid under these provisions of this section shall not be allowed to re-submit a bid on the

contract. Any modifications or amendments to the above stated applicable State law shall supersede this

procedure.

A bidder may alter or correct an entry on the bid form by crossing out the entry, entering the new figure above or

below the deleted entry, and initialing on the line of change. The crossing out of an entry and the initials shall be

legibly handwritten with ink or typed. Any ambiguity arising from entries altered or corrected on the Bid Form

will cause the rejection of said Bid Proposal as non-responsive.

OPENING OF BIDS: All Bids received prior to the announced closing time for the receipt of Bids stipulated in the

Invitation to Bidder will be opened publicly. Bids will be read aloud, and a tabulation of the amounts of the Base

Bids and alternates (if any) will be made available to Bidders after the opening of Bids.

Any Bid received after the announced closing time will be returned unopened. Any uncertainty as to whether a

Bid was submitted in time will be resolved against the Bidder.

Bid 23-HPD-85 Purchase of One (1) New/Unused Full-Size SUV

BIDS TO REMAIN OPEN: The OWNER shall act not later than forty-five (45) calendar days after the date of

opening Bids to award such contract to the lowest responsible and responsive bidder or to reject all bids.

The OWNER and the lowest responsible and responsive bidder, by mutually written consent, may agree to extend

the deadline for award by one (1) or more extensions of thirty (30) calendar days.

AWARD OF CONTRACT: To the extent permitted by applicable local, state, and federal laws and regulations, the

OWNER reserves the right to reject any and all Bids for just cause. The Terrebonne Parish Consolidated

Government reserves the right to reject any and all bids in accordance with Louisiana State Bid Law.

In order to be responsive, the apparent low bidder must submit the additional information and documentation

required by the OWNER within the time delays established by law.

CONTRACT TERM: N/A

LICENSE REQUIREMENT: A Louisiana’s State Dealer’s License is required in accordance with Louisiana RS 32:1254

et seq. Vendor must provide a copy Louisiana Dealer’s License with bid submittal.

NO GUARANTEE OF QUANTITIES: The quantities referenced are estimated. In the event a greater or lesser

quantity is needed, the TPCG reserves the right to increase or decrease the amount, at the unit price stated in the

bid. The TPCG does not obligate itself to contract for or accept more than their actual requirements during the

period of this agreement, as determined by actual needs and availability of appropriated funds.

DELIVERY: It is imperative that the vehicle be delivered in the time frame stipulated on the Official Bid Form

Section “A”. If delivery cannot be made in the time specified on the bid form, the bidder must notify the

Terrebonne Parish Consolidated Government Purchasing Division in writing of delay.

PRICES: Unless otherwise specified by TPCG in the solicitation, bid prices must be complete including

transportation prepaid by bidder to destination and firm for acceptance for a minimum of 45 days. If accepted,

prices must be firm for the contractual period. Bids other than F.O.B. Destination may be rejected. Any

freight/shipping charges should be included in unit pricing.

SPECIAL ACCOMMODATION: Any “qualified individual with a disability” as defined by the Americans with

Disabilities Act who has submitted a bid and desires to attend the bid opening, must notify this office in writing no

later than seven (7) days prior to the bid opening date of the need for special accommodations. If the request

cannot be reasonably provided, the individual will be informed prior to the bid opening.

CIVIL RIGHT COMPLIANCE: The Contractor agrees to abide by the requirements of the following as applicable:

Title VI and Title VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal

Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s

Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and

Contractor agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Contractor agrees

not to discriminate in its employment practices and will render services under the contract without regard to race,

color, religion, sex, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination

Bid 23-HPD-85 Purchase of One (1) New/Unused Full-Size SUV

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Purchase of One (1) New/Unused Full-Size SUV

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