Mosquito Control Program

Agency:	Terrebonne Parish
State:	Louisiana
Type of Government:	State & Local
Category:	51 - Hand Tools
Posted:	Mar 20, 2024
Due:	Apr 4, 2024
Solicitation No:	24-MOSQ-09
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

#24-MOSQ-09

MOSQUITO CONTROL PROGRAM

March 2024

INVITATION TO PROPOSERS

Sealed proposals will be received on April 4, 2024, by the T e r r e b o n n e P a r i s h C o n s o l i d a t e d

G o v e r n m e n t Purchasing Division at City of Houma Service Complex, 301 Plant Road, in Houma,

Louisiana 70363 until 10:00 AM as shown on the Purchasing Division Conference Room Clock at which time

sealed proposals shall be publicly opened and the name of the Proposers read aloud.

The Request for Proposal is available in electronic form at the Terrebonne Parish Consolidated Government

website http://www.tpcg.org/bids. Proposal documents are also posted on www.centralauctionhouse.com.

To view these, download, and receive proposal notices by email, you have to register with Central Auction

House (CAH). Any questions about this process, contact Ted Fleming with Central Auction House at 1-225-

810-4814.

Proposal No. 24-MOSQ-09 Mosquito Control Program

Each proposal shall be either hand delivered by the Proposer or his agent, or such proposal shall be sent by

United States Postal Service registered or certified mail with a return receipt requested. Proposals shall not

be accepted or taken, including receiving any hand delivered proposals, on days which are recognized as

holidays by the United States Postal Service.

The mailing address for proposals is:

City of Houma Service Complex

301 Plant Road

Houma, Louisiana 70363

A non-mandatory pre-proposal conference will be held at 10:00 AM on March 20, 2024, at the

City of Houma Service Complex, Purchasing Division, 301 Plant Road, Houma Louisiana 70363.

Proposal forms, information and specifications may be obtained by contacting Sharon Ellis at (985) 873-

6821 or sellis@tpcg.org. The Request for Proposal (RFP) is available in electronic form on the Terrebonne

Parish Consolidated Government website http://www.tpcg.org/bids and is also posted on

www.centralauctionhouse.com. To view, download, and receive proposal notices by email, you must

with Central Auction House at 1-225-810-4814.

No proposals will be received after the date and hour specified. The Terrebonne Parish Consolidated

Government reserves the right to reject any and all proposals and to waive any informalities.

Advertise:

March 6, March 13, and March 20, 2024

/s/Jason W. Bergeron

Jason W. Bergeron., Parish President

Terrebonne Parish Consolidated Government

RFP 24-MOSQ-09 Mosquito Control Program

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Table of Contents

Advertisement ....................................................................................................................................................2

Purpose ............................................................................................................................................................... 4

Scope ..................................................................................................................................................................4

Term of Contract ................................................................................................................................................5

Schedule of Events..............................................................................................................................................5

Proposal Response Format.................................................................................................................................6

Number of Response Copies ..............................................................................................................................8

Pre-Proposal Conference....................................................................................................................................9

Bonds ................................................................................................................................................................11

Changes, Addenda............................................................................................................................................12

Taxes ................................................................................................................................................................. 13

Contract Award & Execution ............................................................................................................................15

Insurance Requirements...................................................................................................................................17

Billing ................................................................................................................................................................18

Termination ......................................................................................................................................................19

Scope of Work ..................................................................................................................................................25

Evaluation .........................................................................................................................................................39

Exhibit A............................................................................................................................................................43

Affidavit Verification of Citizenship ..................................................................................................................45

Affidavit Non-Collusion.....................................................................................................................................46

Indemnification................................................................................................................................................. 47

Certification Regrading Lobbying .....................................................................................................................48

RFP 24-MOSQ-09 Mosquito Control Program

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REQUEST FOR PROPOSAL

FOR

MOSQUITO CONTROL PROGRAM

PART I: ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Purpose

The purpose of this RFP is to obtain competitive sealed proposals from qualified Proposers who are

interested in providing a comprehensive program of mosquito abatement through an integrated pest

management approach. Proposals are solicited on the basis of a lump sum for routine mosquito surveillance,

prevention and control; a lump sum for Expanded Encephalitis Surveillance Protocol; and unit prices for

Expanded Transmission Suppression Protocol tasks; Emergency services and any services provided beyond

the scope of routine services. It is the intent of the Terrebonne Parish Consolidated Government (TPCG) to

obtain the most cost-effective program for inspection, surveillance and abatement of nuisance and disease

vector mosquitoes.

1.2 Background

The TPCG currently has a contract that provides a fully integrated pest management program (chemical,

biological and physical) for the control of disease vector and nuisance mosquitoes in Terrebonne Parish on a

year-round (12 month) basis. Terrebonne Parish comprises approximately 1,331,195 acres; of which 803,197

is land and 527,998 is water. Approximately 31,405 acres is urbanized. The population of Terrebonne Parish

is approximately 107,612. Population density is 83 people per square mile. The contract is monitored by the

TPCG Department of Public Works Vegetation Division.

The current mosquito control program uses a combination of strategically placed LBJ traps, CDC light traps,

New Jersey light traps, gravid traps, and citizen complaints to obtain data on mosquito populations.

Terrebonne Parish is divided into 38 geographic zones for tracking and implementing treatment activities.

Treatment activities to address nuisance mosquito populations take place on a year-round basis.

In 2002, additional protocols surveillance and suppression were added to allow for additional services needed

to monitor and respond to mosquito born diseases. Since 2002, the surveillance and suppression components

of TPCG’s mosquito control program have been in operation from March to October.

1.3 Scope

The proposed work includes, but is not limited to, providing comprehensive mosquito control program

through an integrated pest management approach in Terrebonne Parish. The scope of work may include the

following:

• Routine inspection, surveillance and/or control for mosquito larvae, adult mosquitoes including

chemical, biological and physical control of disease vector and nuisance mosquitoes on a year round

basis.

• Public education.

• Complaint taking and resolution.

• Efficacy testing.

• Provide office, laboratory and shop facility in Terrebonne Parish together with all necessary

equipment and consumable chemicals necessary to provide full service.

RFP 24-MOSQ-09 Mosquito Control Program

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• Expanded encephalitis surveillance and suppression services on an as needed basis with

preauthorization from TPCG.

• Natural and man-made disaster emergency mosquito control services on an as needed basis with

preauthorization from TPCG.

• Truck Tracking & Flow Control – GPS

1.4 Term of Contract

The effective date of this Contract is the date of execution of this contract by all parties. The initial term of

the Contract shall be (1) year from the effective date. TPCG, at its sole option, may renew this contract for

up to two (2) additional one (1) year terms.

1.5 Schedule of Events

Date

1. RFP advertised and posted to sites

3/06/2024

2. Non-mandatory Pre-Proposal Conference

3/20/2024

3. Deadline to receive written inquiries

3/20/2024

4. Deadline to answer written inquiries

3/25/2024

5. Deadline to receive Proposals

4/04/2024

(All proposals shall remain sealed until the date and time listed)

6. Presentations & Discussions, if applicable

TBD

7. Notice of Intent to Award announcement

TBD

8. Contract Initiation

TBD

Time

9:00 am

10:00am

10:30am

11:00am

10:00 am

NOTE: The TPCG reserves the right to revise this schedule. Revisions before the Proposal Submission

Deadline will be formalized by the issuance of an addendum to the RFP.

1.6 Proposal Submittal

Firms or individuals who are interested in providing services under this RFP must submit a proposal

containing the mandatory information specified in this section. The proposal must be received in hard copy

(printed) version on or before the date and time specified in the Schedule of Events. Fax or email

submissions shall not be acceptable. Proposers mailing their proposals should allow sufficient mail delivery

time to ensure receipt of their proposal by the time specified.

It is the Proposer’s responsibility to check the TPCG’s website frequently for any possible addenda that may

be issued. The TPCG is not responsible for a Proposer’s failure to download any addenda documents

required to complete a Request for Proposal. All proposals shall be received in hard copy (printed) form no

later than the date and time shown in the Invitation to Proposers.

Each proposal shall be either hand delivered by the Proposer or his agent in which instance the deliverer

shall be handed a written receipt, or such proposal shall be sent by United States Postal Service registered

or certified mail with a return receipt requested. Proposals shall not be accepted or taken, including

receiving any hand delivered proposals, on days which recognized as holidays by the United States Postal

Service.

Proposals may be mailed through the U. S Postal Service to our physical location at:

RFP 24-MOSQ-09 Mosquito Control Program

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Mosquito Control Program

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