Furnish and Deliver Gravel, Sand, Top Soil, and Limestone for the

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Posted:	Mar 27, 2024
Due:	Apr 23, 2024
Solicitation No:	50015-240423
Publication URL:	To access bid details, please log in.

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STATE OF LOUISIANA

SOUTHEASTERN LOUISIANA UNIVERSITY

HAMMOND, LOUISIANA

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A Member of the University of Louisiana System

INVITATION TO BID

TO FURNISH AND DELIVER

GRAVEL, SAND, TOP SOIL, AND LIMESTONE TO VARIOUS LOCATIONS

ON SOUTHEASTERN CAMPUS ON AS NEEDED BASIS FOR THE PHYSICAL PLANT

DEPARTMENT AND SOUTHEASTERN LOUISIANA UNVERSITY.

ISSUING AGENCY:

Southeastern Louisiana University

Purchasing Department

SLU 10800

Hammond, LA 70402

DIRECTOR OF PURCHASING:

Richard Himber

Telephone: (985) 549-2064

PROCUREMENT SPECIALIST II:

Monette Scott

Monette.scott@southeastern.edu

Telephone: (985) 549-5324

ITB COORDINATOR:

Sandra Lelleck, Physical Plant

Telephone: (985) 549-3333

ITB RELEASE DATE:

March 28, 2024

Deadline for Fax Inquiry: April 4, 2024

BID OPENING DATE: April 23, 2024

BID OPENING TIME: 4:00 p.m., Central Time

BID OPENING LOCATION:

Southeastern Louisiana University

Purchasing Department

Property Control & Supply Building

2400 North Oak Street

Hammond, Louisiana

THIS SOLICITATION IS A SEALED BID AND MUST BE RETURNED BY MAIL OR DELIVERED IN PERSON. BID

RESPONSE FORMS CANNOT BE FAXED AND ANY FAX RESPONSES SHALL BE REJECTED.

This ITB is available in electronic format

https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=42. It is

available in PDF format or in printed form by submitting a written request to the

Procurement Specialist listed above. It is the Bidder’s responsibility to check the

Office of State Purchasing LaPAC website frequently for any possible addenda that may be

issued. Southeastern is not responsible for a bidder’s failure to download any addenda

documents required to complete an Invitation to Bid.

STATE OF LOUISIANA

SOUTHEASTERN LOUISIANA UNIVERSITY

HAMMOND, LOUISIANA

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The Southeastern Louisiana University (SLU) Purchasing Department will receive sealed

bids until 4:00 P.M. on the bid opening date specified in the solicitation document. No

bid responses will be considered by the SLU Purchasing Department after 4:00 P.M.

Beginning at that time, bids shall be publicly opened and read aloud to those present in

the SLU Purchasing Department.

Mail address: Southeastern LA University

Purchasing Department

SLU 10800

Hammond, LA 70402

Delivery:

Southeastern LA University

Purchasing Department

Property Control & Supply Bldg

2400 North Oak St

Hammond, LA 70402

Bids submitted are subject to LA R.S. 39:1551-1736; Purchasing Rules and Regulations;

Executive Orders; General Conditions; any Special Conditions; and Specifications listed

in the solicitation document.

The purpose of this solicitation is to set forth the requirements and specifications of

Southeastern Louisiana University. The contents of this solicitation and the Bidder/

Vendor/ Contractor's bid response shall become contractual obligations if a contract

(purchase order) ensues.

INSTRUCTIONS TO BIDDERS

1) Bid Forms: Per LA R.S. 39:1556, all written bids, unless otherwise provided for, must

be submitted on, and in accordance with, forms provided, properly signed in ink or

electronic signature by an authorized representative of the bidding entity. Bids

submitted in the following manner will not be accepted: (1) Bid contains no signature

indicating intent to be bound; (2) Bid filled out in pencil; (3) Bid sent by

facsimile equipment or email. Price alterations to bid responses received before bid

opening time will be considered provided the written price alteration has been

received and timestamped before bid opening time. Any other alterations of the bid

response form or foreign conditions attached thereto may cause rejection of the bid

response without further consideration.

2) Standard of Quality: Any product or service bid shall conform to all applicable

Federal and State laws and regulations and specifications contained in the

solicitation document. Unless otherwise specified in the solicitation document, any

manufacturer's name, trade name, brand name, or catalog number used in the

specifications is for the purpose of describing the quality level and characteristic

required. Bidder should specify the brand and model number of the product offered in

his bid. Bids not specifying brand and model number shall be considered as offering

the exact products specified in the solicitation document.

3) Descriptive Information: Bidders proposing an equivalent brand or model should

submit with the bid response information (such as illustrations, descriptive

literature, technical data) sufficient for the University to evaluate quality,

suitability, and compliance with the specifications of the solicitation document.

Failure to submit descriptive information may cause bid to be rejected. Any change

made to a manufacturer's published specification submitted for a product shall be

verifiable by the manufacturer. If item(s) bid does not comply with specifications

(including brand and/or product number), bidder should state in what respect the

item(s) deviate. Failure to note exceptions on the response form will not relieve

the successful bidder(s) from supplying the actual products requested.

4) Bid Opening: Bidders may attend the bid opening, but no information or opinions

concerning the ultimate contract award will be given at the bid opening or during the

evaluation process. Bids may be examined 72 hours after request is made.

Information pertaining to completed files may be secured by visiting the SLU

Purchasing Department during normal working hours. Written bid tabulations will not

be furnished.

5) Louisiana Preference: Preference is hereby given to products produced,

manufactured, harvested, grown or assembled in Louisiana which are equal in

quality to products produced, manufactured, harvested, grown or assembled

outside of Louisiana. The bidder shall state his right to claim the ten

percent (10%) preference in his bid response and the bidder should state the

respective Louisiana location where each qualifying item is produced,

manufactured, harvested, grown or assembled.

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6) Notice of Special Programs Available for Small

Business: https://www.opportunitylouisiana.com/small-business/special-programs-for-

small-business

7) Signature Authority: In accordance with LA Revised Statute 39:1594 (Act

121), the person signing the bid must be: (1) A current corporate officer,

partnership member or other individual specifically authorized to submit a

bid as reflected in the appropriate records on file with the Secretary of

State; or (2) An individual authorized to bind the vendor as reflected by an

accompanying or as provided upon request a corporate resolution or affidavit. By

signing the bid, the bidder certifies compliance with the above.

GENERAL CONDITIONS

The SLU Purchasing Department reserves the right to award items separately, grouped

or on an all-or-none basis and to reject any or all bids and waive any

informalities.

1) Prices: Unless otherwise specified in the solicitation, bid prices shall be

complete, including transportation and handling prepaid by the bidder to

destination - SLU, Hammond, LA. Bids other than FOB destination may be

rejected. Bid prices should be quoted in the unit of measure stated. Bid

prices shall be firm for a minimum of thirty (30) calendar days, unless

otherwise specified by SLU in the solicitation document.

2) Payment Terms: Cash discounts for less than 30 days may be offered, but will

not be considered in determining awards. Bids containing "payment in

advance" or "COD" requirements may be rejected. Payment is to be made within

30 days after receipt of properly executed invoice or delivery, whichever is

later.

3) Delivery: Bids may be rejected if the delivery time indicated is longer than

that specified in the solicitation document.

4) Taxes: Bidder is responsible for including all applicable taxes in the bid

price. The University is currently exempt from Louisiana State Sales and Use

Taxes, and local parish and city taxes. An exemption certificate for state

sales and use tax can be provided upon request.

5) New Products: Unless specifically called for in the solicitation document,

all products for purchase must be new, never previously used, and the current

model and/or packaging. No remanufactured, demonstrator, used or irregular

product will be considered for purchase unless otherwise specified in the

solicitation document. The manufacturer's standard warranty will apply

unless otherwise stated in solicitation.

6) Default of Contractor: Failure to deliver within the time specified in the

solicitation document will constitute a default and may cause cancellation of

the contract. Where the University has determined the contractor to be in

default, the state reserves the right to purchase any or all products or

services covered by the contract on the open market and to charge the

contractor with cost in excess of the contract price. Until such assessed

charges have been paid, no subsequent bid from the defaulting contractor will

be considered.

7) Contract Cancellation: The University shall have the right to cancel any

contract, in accordance with Purchasing Rules and Regulations, for cause,

including but not limited to, the following: (1) failure of the vendor to

deliver within the time specified in the contract; (2) failure of the product

or service to meet specifications, conform to sample quality, or to be

delivered in good condition; (3) misrepresentation by the contractor; (4)

fraud, collusion, conspiracy or other unlawful means of obtaining any

contract with the state; (5) conflict of contract provisions with

constitutional or statutory provisions of state or federal law; (6) any other

breach of contract.

8) Applicable Law: All contracts shall be construed in accordance with and

governed by the laws of the State of Louisiana.

9) Equal Opportunity: By submitting and signing this bid, bidder agrees that he

will not discriminate in the rendering of services to and/or employment

of individuals because of race, color, religion, sex, age, national origin,

handicap, disability, veteran status, or any other non-merit factor.

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By submitting a response to this solicitation, the bidder or proposer certifies and

agrees that the following information is correct: In preparing its response, the bidder

or proposer has considered all proposals submitted from qualified, potential

subcontractors and suppliers, and has not, in the solicitation, selection, or commercial

treatment of any subcontractor or supplier, refused to transact or terminated business

activities, or taken other actions intended to limit commercial relations, with a person

or entity that is engaging in commercial transactions in Israel or Israeli-controlled

territories, with the specific intent to accomplish a boycott or divestment of Israel.

The bidder also has not retaliated against any person or other entity for reporting such

refusal, termination, or commercially limiting actions. The state reserves the right to

reject the response of the bidder or proposer if this certification is subsequently

determined to be false, and to terminate any contract awarded based on such a false

response.

10) Piggyback: Other Louisiana Governmental Agencies may purchase at the same terms

and conditions if agreed upon by awarded bidder.

A Member of the University of Louisiana System

Rvsd. 04/2023

NOTICE TO BIDDERS

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Louisiana Revised Statute 39:1595 gives preference for all types of products

produced, manufactured, or assembled in Louisiana. Southeastern may purchase

such materials, supplies, products, provisions, or equipment which are produced,

manufactured, or assembled in Louisiana, and which are equal in quality to other

materials, supplies, products, provisions, or equipment, provided that all of the

following conditions are met:

(1) The cost of such items does not exceed the cost of other items which are

manufactured, produced, or assembled outside the state by more than (10%)

ten percent.

(2) The vendor of such Louisiana items agrees to sell the items at the same

price as the lowest bid offered on such items.

(3) In cases where more than one bidder offers Louisiana items which are

within ten percent of the lowest bid, the bidder offering the lowest bid

on Louisiana items is entitled to accept the price of the lowest bid made

on such items.

If your business qualifies to claim the Louisiana preference as outlined, this

form shall be completed and returned with the Bid Response Form/s for

consideration and application of any preferences claimed. Bidder to state the

following for consideration:

State Bid Item State Whether:

#’s Qualifying Produced | Manufactured | Assembled

State LA Location

(City/Town)

If more space is needed, this form may be duplicated and appended.

I certify the above information is an accurate statement and products claimed

qualify for application of LA preference per LA R.S. 39:1595:

Name of Business: ___________________________________________________

Official Claiming: ___________________________________________________

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

bid number	description	date issued	bid open date/time	help
50015-240423	Furnish and Deliver Gravel, Sand, Top Soil, and Limestone for the Physical Plant Dept. Fax Inquiry Deadline 4/4/2024 Original: 50015-240423	03/27/2024	04/23/2024 4:00:00 PM CT	50015

Furnish and Deliver Gravel, Sand, Top Soil, and Limestone for the

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