Oil-Water Separator Services - Disposal of Non-Hazardous Waste

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Posted:	Mar 27, 2024
Due:	Apr 17, 2024
Solicitation No:	40006-127
Publication URL:	To access bid details, please log in.

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Delgado Community College

Purchasing Department

501 City Park Avenue, Bldg. 37

New Orleans, Louisiana 70119

(504) 762-3027

Invitation to Bid

Bid Name:

40006-TC #127 – Oil-Water Separator Services – Disposal of Non-Hazardous Waste

Due By & To Be Opened On:

Wednesday, April 17, 2024 at 2:00PM CST

Contact Person:

Wendy Boesch

Senior Buyer

(504) 762-3031

________________________________________________________________

NAME OF COMPANY

________________________________________________________________

ADDRESS

____________________________ / ____________ / _____________________

CITY, STATE, ZIP

_________________ / _______________ / _____________________________

PHONE NUMBER FAX NUMBER

________________________________________________________________

SIGNATURE OF COMPANY REPRESENTATIVE

________________________________________________________________

NAME (PRINTED) & TITLE OF COMPANY REPRESENTATIVE

*TITLE PAGE*

GENERAL INFORMATION

1. Any questions regarding this Invitation to Bid shall be in writing and shall be addressed to Wendy

Boesch, Senior Buyer-Purchasing Department at the following address:

Delgado Community College

O’Keefe Administration Building

501 City Park Avenue, Building 37

New Orleans, La 70119

**Questions ONLY may be emailed or faxed to: wboesc@dcc.edu or Fax: (504) 762-3089

Any additional information resulting from such inquiries shall be distributed to all bidders via

addenda. The College will not be responsible for any other explanation of the documents.

2. Sealed bids must be submitted by mail or in person. (All bids must be identifiable PRIOR to

any envelope/package opening). Faxed or emailed bids NOT accepted.

Mailed bids and hand carried bids shall be sealed and delivered to the person/address in item #1.

The BID NAME and NUMBER must be on the OUTSIDE of the packaging, including any

express mail/shipping packaging. If hand carried, Bids are to be delivered directly to the

Purchasing Department. Do not leave on counter unattended. Please note that express mail or

USPS carriers may not deliver directly to 501 City Park Avenue. The bidder/proposer is solely

responsible for ensuring that its courier service provider makes inside deliveries to 501 City Park

Avenue.

**Bids received without this information, Not identifiable, and/or after the due date and time on the

title page shall be automatically disqualified.**

3. Each bidder is solely responsible for the accuracy and completeness of its bid. Errors or omissions

may be grounds for rejection, or may be interpreted in favor of the College.

4. Each bidder is solely responsible for the timely delivery of its bid. Delgado Community College will not

be responsible for any delays in the delivery of bids, whether delayed in the mail, or for any reason

whatsoever.

5. Only the issue of a purchase order or a signed acceptance of a proposal constitutes acceptance on

the part of the College.

6. Assuming there is no prompt payment discount provision, payment will be made within 30 days from

receipt of products in satisfactory condition, or within 30 days from receipt of invoice, whichever is

later.

7. Proposer or bidder, contractor, etc. certifies, by signing and submitting a proposal for

$25,000 or more, that their company, any subcontractors, or principals are not suspended or debarred

by the General Services Administration (GSA) in accordance with the requirements in OMB Circular

A‐133. (A list of parties who have been suspended or debarred can be viewed via the internet at

www.epls.gov .)

*END OF GENERAL INFORMATION SECTION*

SCOPE and SPECIFICATIONS

40006-TC #127 – Oil-Water Separator Services – Disposal of Non-Hazardous Waste

SCOPE and SPECIFICATIONS:

This open solicitation is for a Term Contract Bid for the provision of labor, equipment, materials, supplies, and

personnel, etc. necessary for Oil/Water Separator Services and disposal of Non-Hazardous Waste, such as

petroleum related sludge from oily water separation and settling, materials used for spill containment, and other

materials from operating services at Delgado Community College, Maritime, Fire and Industrial Training Center,

13200 Old Gentilly Road, New Orleans, LA 70129.

The bidder agrees that by submitting a bid and acceptance of an award, all terms and conditions as stated in this

bid document will become a contractual agreement between the College and the Bidder.

All services shall be coordinated with either: Rick Schwab, 504-671-6626, rschwa@dcc.edu or Regina Radosta,

504-671-6624 rrados@dcc.edu. It will be the responsibility of the successful bidder to acquire the signature from

either of them or their designee each time a visit is made to provide the services described in this bid.

1. TERM OF CONTRACT FOR SERVICES: This contract will begin on July 1, 2024 and commence on June

30, 2025.

2. PRE‐BID/JOBSITE VISIT:

a. A pre-bid jobsite visit is not required, however, if Bidder wishes to make a visit to more fully

ascertain the scope of the work a Non-Mandatory pre-bid/jobsite visit is scheduled for Thursday,

April 4, 2024 at 2:00PM CST. Bidders are to meet at Delgado Community College, Maritime, Fire

and Industrial Training Center, 13200 Old Gentilly Rd, New Orleans, LA 70129.

b. If, upon visiting site, Bidder has questions or finds concerns with the details of this Bid document

Bidder is to submit those questions in writing by the deadline date on Page 8. Otherwise it will be

interpreted that you are quoting as specified.

c. Although impromptu questions will be permitted and spontaneous answers will be provided

during the pre-bid jobsite visit, the only official answer or position of DCC will be stated in

writing in response to written questions submitted from bidders to the Purchasing Department

and answered via an Addendum.

3. PRICING: Must be listed on this Bid Form.

a. Bidder is to include all costs per line items, including but not limited to: material cost, discounts,

rebates, warranty, shipping, delivery, labor or any other charges necessary for completion of this

job/bid. No additional charges or other costs after the fact are allowed. Price must be firm and

not subject to change. Additional costs disclosed later will be at the expense of the Bidder. There

shall be no surcharge whatsoever for weekend/holiday pickup.

b. All line items shall be bid or if zero dollars notate an explanation: i.e. “Not able to supply” or

“included in a different line item number”, etc.

c. Bids submitted in any other manner will not be accepted. Quotes prepared on the vendors own

form are not an allowable substitute for completing the bid on this required Bid Form.

4. FREQUENCY: These services will be provided on an “as needed” basis during the agreement period.

No specific volume, quantities or number of pickups can be guaranteed by the College. For estimating

purposes, quantities listed are estimated to be the amounts needed and are not a guarantee of purchase.

Orders/services may be placed at any time during the course of the contract in varying quantities.

5. SERVICES: Bidder is to provide services in accordance with this Bid Document and provide the

required documents timely to the Delgado Maritime designee.

a. The Bidder is advised to carefully consider all College physical features and activities and

occupancies by faculty, staff and students, and to plan activities so as not to disrupt the normal

operations and activities of the College except as expressly permitted by the College in writing.

The Bidder shall be especially aware of existing electric, gas, water, telephone and/or other

utilities and facilities which may be in the way of or adjacent to the work, and shall take

appropriate action to protect these utilities during the work.

b. Bidder is to use caution in performing the service so as not to damage adjacent buildings,

building elements, including trees, shrubs, vegetation and lawn areas. Where damage occur,

Bidder agrees to restore the damaged area to original condition replacing vegetation and lawn

with equal size and species.

c. Bidder is to schedule delivery vehicles which will interfere with normal campus traffic. When

deliveries are made from the street curb, provide sufficient properly attired and equipped flagmen

to safely control and maintain the flow of traffic. It is the policy of Delgado Community College to

provide full access to all disabled individuals in all areas possible. Bidders, vendors must ensure

their staff is aware of this policy and park accordingly, ensure no sidewalks or access ways are

blocked at any time. If temporary blocking is required, the Bidder, shall assume the responsibility

for the safe transit of all disabled persons.

d. Clean up of the area for any spills which are due to the negligence of the vendor during the

performance of work will be the responsibility of the vendor.

e. The successful bidder must warrant firm’s compliance with all applicable federal, state and local

laws, rules, regulations and any and all other requirements in connection with the packaging,

pick-ups, transportation and disposal of said materials. Likewise, the successful bidder must

warrant that disposal method and site are compliant with all above mentioned laws, rules,

regulations and requirements. The successful bidder must possess all necessary licenses,

permits, etc. and pay all fees in connection therewith.

f. The College reserves the right to have representatives conduct a site visit at any TSF (including

recycling or reuse sites) where the College’s wastes are processed or stored.

g. No interest shall be assigned or transferred in this contract without prior written consent from the

College, provided, that claims for money due or to become due from the College under this

contract may be assigned to a bank, trust company or other financial institution without such

approval. Notice of such assignment or transfer shall be furnished promptly in writing to the

College.

h. If any part of the work is incomplete or not performed satisfactorily, the Bidder must agree to

complete the work to the satisfaction of the College with no additional charges.

6. SPECIFICATIONS:

a. Bids are to be based on the furnishing of all labor, containers, packaging materials and

equipment necessary for pick-up and dispose of waste under Department of Transportation

(DOT) and Environmental Protection Agency (EPA) regulations. The successful bidder shall

transport and treat/recycle/reuse all wastes according to state and federal rules, regulations and

laws. For materials which cannot be treated due to the facility’s permit or the materials

themselves, the successful bidder will provide preparation of the waste for landfilling in

accordance with all Federal, state and local regulations.

b. All waste shall be packed, transported, and disposed of following all state and federal regulations

for waste handling as appropriate. The following documents shall be supplied and/or completed

by the successful bidder and signed by the College’s Representative upon inspection of

documents:

i. The waste data sheet shall be supplied by the successful bidder and completed by the

College in order to profile all waste to be disposed of by the transport, storage and

disposal facility (TSDF).

ii. The uniform non-hazardous waste manifest shall be supplied and completed by the

successful bidder and signed by the College’s Representative, the transporter and the

TSDF, as well as any others required by regulations.

iii. The successful bidder shall return the proper copy of the terminated manifest to the

college within thirty (30) days of the manifest date. College waste shall not be held in

storage prior to disposal for more than ninety (90) days. If this time frame cannot be met

by bidder, such shall be so stated in the technical proposal document, and the reason for

this delay.

c. The College reserves the right to “self-pack” non-regulated materials, contaminated soils, and

contaminated material resulting from spills. The successful bidder has the right to “QC”, i.e.

quality control, these “self-packs” at its convenience. Documentation of these “self-packs” shall

be supplied and completed by the successful bidder.

d. Bidders shall list on a separate sheet recycling method(s) and facilities at which recycling

activities are available.

7. DESCRIPTION FOR PRICING ON THE BID FORM:

a. Bidder shall specify the price, per gross gallon to dispose of liquid material. (Based on a quantity

of 8,000).

b. Bidder shall specify the price, per gross gallon to dispose of material greater than 2% solid.

(Based on a quantity of 1,000).

c. Bidder shall specify the price, per gross gallon to dispose of material w/ flash point greater than

115F. (Based on a quantity of 4,000).

d. Bidder shall specify a price for one (1) 55gallon drum of non-hazardous material.

e. Bidder shall specify a price for one (1) 55gallon DOT approved drum.

f. Bidder shall specify a price for one (1) over-pack 55gallon DOT approved drum.

g. Bidder shall specify a TOTAL PRICE for one (1) ROUNDTRIP/TRANSPORTATION CHARGE,

(including mileage, fuel, fuel surcharges, and/or any other Trip Charges, etc. for a pickup.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

bid number	description	date issued	bid open date/time	help
40006-127	Oil-Water Separator Services - Disposal of Non-Hazardous Waste Non-Mandatory Prebid-Jobsite visit scheduled for April 4, 2024 at 2PM Original: 40006-127	03/27/2024	04/17/2024 2:00:00 PM CT	40006

Oil-Water Separator Services - Disposal of Non-Hazardous Waste

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