Radar Devices

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment
Posted:	Mar 27, 2024
Due:	Apr 16, 2024
Solicitation No:	50001-2174
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

BOARD OF SUPERVISORS OF

LOUISIANA STATE UNIVERSITY

AND AGRICULTURAL & MECHANICAL COLLEGE

SOLICITATION RFQ-0000002174

SUPPLIER #

SUPPLIER NAME AND ADDRESS

TITLE: Radar Devices

BID DUE DATE AND TIME

04/16/2024

11:00 AM CT

RETURN BID TO

lsubids@lsu.edu

Buyer

Amy Hill Bourgeois

Buyer Phone

Buyer Email ahill5@lsu.edu

Issue Date 03/27/2024

To Be Completed By Supplier

1. _______"No Bid" (sign and return this page only).

2. _______My Company does not wish to receive future solicitations for this spend category.

3. Specify your Delivery: To be made within ____________________ days after receipt of order.

4. If applicable, Supplier's Addendum Acknowledgement/Response:

As an authorized agent/signatory of the supplier, I/we acknowledge receipt of this Addendum, and

_______submit no alterations/clarifications to our original bid.

_______submit superseding revisions/clarifications to our original bid as written herein or attached hereto.

General Instructions to Suppliers

1. Sealed bids for furnishing the items and/or services specified are hereby solicited, and will be received by LSU Procurement at

the "Return Bid To" address stated above, until the specified due date and time.

2. Read the entire solicitation, including all terms, conditions and specifications.

3. All bid information and prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit price

are to be initialed by the supplier.

4. Bid prices are to be quoted FOB LSU/Destination and inclusive of any and all applicable shipping and handling charges unless

otherwise specified in the solicitation. Any invoiced delivery charges not quoted and itemized on the LSU purchase order are

subject to rejection and non-payment.

5. Payment is to be made within 30 days after receipt of properly executed invoice, or delivery and acceptance, whichever is

later.

6. By signing this solicitation, the supplier certifies compliance with all general instructions to suppliers, terms, conditions and

specifications; and further certifies that this bid is made without collusion or fraud.

SUPPLIER NAME

MAILING ADDRESS

AUTHORIZED SIGNATURE

CITY, STATE ZIP

PRINTED NAME

PHONE #

TITLE

FAX #

E-MAIL

FEDERAL TAX ID #

LSU IS AN EQUAL OPPORTUNITY/ACCESS UNIVERSITY

Rev. 5/18

SPECIAL TERMS & CONDITIONS

SOLICITATION RFQ-0000002174

INVITATION TO BID

DUE DATE 04/16/2024

Page 2

DUE TIME 11:00:00 AM

Bid Submission Information

All bids must be submitted electronically to LSU Procurement Services. Bids must be received at the "Return Bid To" email address

no later than the due date and time specified herein. Bids must be emailed to lsubids@lsu.edu (This email address should be used for

bid submissions only). Any bids sent directly to the Buyer of record will not be forwarded to the “Return Bid To” email.

When submitting electronically, the RFQ number and solicitation title should be listed in the subject line of the email. An original and

redacted copy (if applicable) must be submitted electronically. Hard copies of bids will not be accepted; therefore, they will not be

evaluated.

It is the responsibility of the Supplier to ensure the bid is received by LSU Procurement by the indicated due date and time. Any

delays that may occur in transmission of the bid is the responsibility of the supplier. A bid will be considered late if it is not received at

the “Return Bid To” email address by the indicated due date and time.

The maximum email attachment size accepted is 125 MB. It is the supplier’s responsibility to ensure bid submission is sized such that

it is successfully transmitted and received by LSU. If the bid response is too large to be emailed as one document, the bid must be

sent as separate documents. Each submittal should be labeled. (Example – Bid Submittal 1 out of 3 for RFQ-000000XXXX - Title; Bid

Submittal 2 out of 3 for RFQ-000000XXXX - Title, etc.). If any submittal is received late, LSU will not consider the late submittal(s).

Only the submittal(s) received by the due date and time will be considered. Late bids will not be accepted per LAC 34:XIII.515.B.

Bid Opening Information

Bid openings are held electronically. There are no in-person bid openings. To electronically attend the bid opening, use the below

link to register in advance:

https://lsu.zoom.us/meeting/register/tJEqcuCrqzMtH930MhK84-K2IANJOT5kKxWp

After registering, a confirmation email will be provided containing information about joining the bid opening.

No information or opinions concerning the ultimate contract award will be given at bid opening or during the evaluation process.

If an unforeseen circumstance beyond LSU’s control prevents bid opening, the Bid will open at the next scheduled bid opening date.

Other Information

In accordance with LAC 34:XIII, this solicitation specifications have been approved as proprietary and only bidders bidding the exact

brand(s) and model number(s) will be considered for award.

ALL-OR-NONE-AWARD: It is the intent of the University to award all items on an all-or-none basis to the overall lowest responsive

and responsible bidder.

Bid prices for shipping are to be quoted FOB LSU/DESTINATION and inclusive of any and all applicable shipping and handling

charges.

LSU is a member of the National Association of Educational Procurement (NAEP) and the E&I Cooperative Purchasing Service.

A preference, if applicable, may be allowed for products produced, manufactured, assembled, grown or harvested in Louisiana. Do

you claim this preference? Yes _____ No _____. Note: Preferences shall not apply to service contracts. Is your Louisiana business

workforce composed of a minimum of fifty percent Louisiana residents? Yes _____ No _____. Specify Item Number and location

within Louisiana where the product is/was produced, manufactured, assembled, grown or harvested:

_________________________________________________ Note: This preference is not applicable for services.

STANDARD TERMS & CONDITIONS

INVITATION TO BID

SOLICITATION RFQ-0000002174

DUE DATE 04/16/2024

Page 3

DUE TIME 11:00:00 AM

These standard terms and conditions shall apply to all LSU solicitations, unless otherwise specifically amended and provided for in

the special terms and conditions, specifications, or other solicitation documents. In the event of conflict between the General

Instructions to Suppliers or Standard Terms & Conditions and the Special Terms & Conditions, the Special Terms & Conditions shall

govern.

Bids submitted are subject to provisions of the laws of the State of Louisiana, including but not limited to: the University Procurement

Code (LAC 34:XIII. Chapters 3-25) and the terms, conditions, and specifications stated in this solicitation.

1. Supplier Enrollment

Suppliers providing a bid/quote in response to a LSU solicitation must be setup in the University's new procurement system

(Workday) for bid tabbing and award of a purchase order. Suppliers should complete the online supplier registration form prior

to submitting a bid response and/or the bid due date and time to ensure bid tabbing can be done timely after the bid deadline.

This website is used in place of a paper form and must be accompanied with an IRS Request for Taxpayer Identification

Number and Certification form (W-9 or W-8 if foreign) to collect the required business and tax information that support the

University's reporting and compliance requirements. To inquire if you or your company is setup or for questions regarding setup,

email suppliers@lsu.edu. The supplier enrollment form can be located at: http://www.lsu.edu/administration/ofa/procurement/

supplier_registration.php

2. Bid Delivery and Receipt

Bids must be received and time-stamped at the "Return Bid To" address no later than the due date and time specified herein.

To assure consideration, your bid must be submited in a sealed envelope or package and should be clearly and prominently

marked with the solicitation number and bid due date, or may be submitted in the special bid return envelope if one was

furnished for that purpose.

Supplier are advised that the U.S. Postal Service does not make deliveries to our physical location. USPS mail is delivered to

the University's mail center and is redelivered using internal resources. Suppliers may deliver bids by hand or by a courier

service to the Procurement Office. The University shall not be responsible for any delays caused by the supplier's chosen

means of bid delivery. Supplier is solely responsible for the timely delivery of its bid, and failure to meet the bid due date and

time shall result in rejection of the bid. Late bids cannot be accepted per LAC 34:XIII.515.B.

3. Bid Forms

Bids are to be submitted on the LSU solicitation forms provided, and must be signed by an authorized agent of the supplier in

accordance with LAC 34:XIII.517. Bids submitted on other forms or in other price formats may be considered informal and may

be rejected in part or in its entirety. Bids submitted in pencil and/or bids containing no original signature indicating the supplier's

intent to be bound will not be accepted. Bid submissions should not be spiral bound.

4. Interpretation of Solicitation/Supplier Inquiries

If supplier is in doubt as to the meaning of any part or requirement of this solicitation, supplier may submit a written request for

interpretation to the Buyer-of-Record at the address and/or fax number shown above. Written inquiries must be received in the

Procurement Office no later than 4:30 pm CST four (4) business days prior to the opening of bids, and shall be clearly

crossreferenced to the relevant solicitation/specification in question.

No decisions or actions shall be executed by any supplier as a result of oral discussions with any LSU employee or consultant.

Any interpretation of the documents will be made by formal addendum only, issued by the Procurement Office, and mailed or

delivered to all suppliers known to have received the solicitation. LSU shall not be responsible for any other interpretations or

assumptions made by supplier.

5. Bid Addenda

Bid Addendum is to be signed and returned with your bid. If you have already submitted your bid, and this Addendum creates a

need to revise/clarify your original response in any way, you are required to submit such in writing. To be considered, your

addendum response must be submitted to and received by LSU Procurement at the “Return Bid To” address stated above.

Submittals for price alterations and addenda to bids must be clearly marked with the solicitation number and the bid due date/

time and returned via fax, email, courier service, hand delivery, or USPS mail. Bid revisions received after bid opening cannot

be considered, whereupon the supplier must either honor or withdraw its original bid.

6. Bid Opening

Suppliers may attend the public bid opening of sealed bids. No information or opinions concerning the ultimate contract award

will be given at bid opening or during the evaluation process. Written bid tabulations will not be furnished.

7. Special Accommodations

Any "qualified individual with a disability" as defined by the Americans with Disabilities Act, who has submitted a bid and desires

to attend the public bid opening, must notify the Procurement Office in writing not later than seven days prior to the bid opening

date of their need for special accommodations. If the request cannot be reasonably provided, the individual will be informed

prior to the bid opening.

Rev. 5/18

STANDARD TERMS & CONDITIONS

INVITATION TO BID

SOLICITATION RFQ-0000002174

DUE DATE 04/16/2024

Page 4

DUE TIME 11:00:00 AM

8. Standards of Quality

Any product or service bid shall conform to all applicable federal, state and local laws and regulations, and the specifications

contained in the solicitation. Any manufacturer’s name, trade name, brand name, or catalog number used in the specification is

for the purpose of describing the standard of quality, performance, and characteristics desired; and is not intended to limit or

restrict competition. Supplier must specify the brand and model number of the product offered in his bid. Bids not specifying

brand and model number shall be considered as offering the exact product specified in the solicitation.

9. New Products/Warranty/Patents

All products bid for purchase must be new, never previously used, of the manufacturer’s current model and/or packaging, and of

best quality as measured by acceptable trade standards. No remanufactured, demonstrator, used or irregular products will be

considered for purchase unless otherwise specified.

The manufacturer’s standard published warranty and provisions shall apply, unless more stringent warranties are otherwise

required by LSU and specified in the solicitation. In such cases, the supplier and/or manufacturer shall honor the specified

warranty requirements, and bid prices shall include any premium costs of such coverage.

Supplier guarantees that the products proposed and furnished will not infringe upon any valid patent or trademark; and shall, at

its own expense, defend any and all actions or suits charging such infringement, and shall save LSU harmless.

10. Descriptive Information

Suppliers proposing an equivalent brand or model are to submit with the bid descriptive information (such as literature, technical

data, illustrations, etc) sufficient for LSU to evaluate quality, suitability, and compliance with the specifications. Failure to submit

descriptive information may cause bid to be rejected. Any changes made by supplier to a manufacturer's published

specifications shall be verifiable by the manufacturer. If items bid do not fully comply with specifications, supplier must state in

what respect items deviate. Supplier’s failure to note exceptions in its bid will not relieve the supplier from supplying the actual

products requested.

11. Bids/Prices/F.O.B. Point

• The bid price for each item is to be quoted on a “net” basis and F.O.B. LSU Destination, i.e. title passing upon receipt and

inclusive of all delivery charges, any item discounts, etc.

• Bids other than F.O.B. LSU Destination may be rejected.

• Bids indicating estimated freight charges may be rejected.

• Bids requiring deposits, payment in advance, or C.O.D. terms may be rejected.

• Suppliers who do not quote “net” item prices and who separately quote an overall “lump sum” freight cost or discount for all

items shall be considered as submitting an “all-or-none” bid for evaluation and award purposes; and risk rejection if award

is made on an item or grouped basis.

• Prices shall be firm for acceptance for a minimum of 30 days, unless otherwise specified. Bids conditioned with shorter

acceptance periods may be rejected.

• Prices are to be quoted in the unit/packaging specified (e.g. each, 12/box, etc), or may be rejected.

• In the event of extension errors, the unit price bid shall prevail.

12. Taxes

Supplier is responsible for including all applicable taxes in the bid price. LSU is exempt from all Louisiana state and local sales

and use taxes. By accepting an award, resident and non-resident firms acknowledge their responsibility for the payment of all

taxes duly accessed by the State of Louisiana and its political subdivisions for which they are liable, including but not limited to:

franchise taxes, privilege taxes, sales taxes, use taxes, ad valorem taxes, etc.

13. Terms and Conditions

This solicitation contains all terms and conditions with respect to the purchase of the goods and/or services specified herein.

Submittal of any contrary terms and conditions may cause your bid to be rejected. By signing and submitting a bid, supplier

agrees that contrary terms and conditions which may be included in its bid are nullified.

14. Supplier Forms/LSU Signature Authority

The terms and conditions of the LSU solicitation and purchase order/contract shall solely govern the purchase agreement, and

shall not be amended by any supplier contract, form, etc.

The University’s chief procurement officer, or authorized designee, is delegated sole authority to execute/sign any

supplier contracts, forms, etc, on behalf of LSU. Departments are expressly prohibited from signing any supplier forms. Any

such supplier contracts/forms bearing unauthorized signatures shall be null and void, shall have no legal force, and shall not be

recognized by LSU in any dispute arising therefrom. Suppliers who present any such forms to department users for signature

without regard to this strict LSU policy may face contract cancellation, suspension, and/or debarment.

15. Awards

Award will be made to the lowest responsible and responsive supplier. LSU reserves the right: (1) to award items

separately, grouped, or on an all-or-none basis, as deemed in its best interest; (2) to reject any or all bids and/or items; and (3)

to waive any informalities.

All solicitation specifications, terms and conditions shall be made part of any subsequent award as if fully reproduced and

included therein, unless specifically amended in the formal contract.

Rev. 5/18

STANDARD TERMS & CONDITIONS

INVITATION TO BID

SOLICITATION RFQ-0000002174

DUE DATE 04/16/2024

Page 5

DUE TIME 11:00:00 AM

16. Acceptance of Bid

Only the issuance of an official LSU purchase order/contract, a Notification of Award letter, or a Notification of Intent to Award

letter shall constitute the University’s acceptance of a bid. LSU shall not be responsible in any way to a supplier for goods

delivered or services rendered without an official purchase order/contract or award letter. Bid tabulations may be requested after

acceptance of bid.

17. Applicable Law

All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.

18. Awarded Products/Unauthorized Substitutions

Only those awarded brands and numbers stated in the LSU contract are approved for delivery, acceptance, and payment

purposes. Any substitutions require prior approval of the Procurement Office. Unauthorized product substitutions are subject to

rejection at time of delivery, post-return at supplier's expense, and non-payment.

19. Testing/Rejected Goods

Supplier warrants that the products furnished will be in full conformity with the specification, drawing or sample, and agrees that

this warranty shall survive delivery, acceptance, and use. Any defect in any product may cause its rejection. LSU reserves the

right to test products for conformance to specifications both prior to and after any award. Supplier shall bear the cost of testing if

product is found to be non-compliant. All rejected goods will be held at supplier's risk and expense, and subject to supplier's

prompt disposition. Unless otherwise arranged, rejected goods will be returned to the supplier freight collect.

20. Delivery

Supplier is responsible for making timely delivery in accordance with its quoted delivery terms. Supplier shall promptly notify the

LSU Department and/or Procurement Office of any unforeseen delays beyond its control. In such cases, LSU reserves the right

to cancel the order and to make alternative arrangements to meet its needs.

21. Default of Supplier

Failure to deliver within the time specified in the bid/award will constitute a default and may be cause for contract cancellation.

Where the University has determined the supplier to be in default, LSU reserves the right to purchase any or all goods or

services covered by the contract on the open market and to surcharge the supplier with costs in excess of the contract price.

Until such assessed surcharges have been paid, no subsequent bids from the defaulting supplier will be considered for award.

22. Supplier Invoices

Invoices shall reference the LSU purchase order number, supplier's packing list/delivery ticket number, shipping/delivery date,

etc. Invoices are to be itemized and billed in accordance with the order, and submitted on the supplier's own invoice form.

Invoices submitted by the supplier's third party supplier are not acceptable.

23. Delinquent Payment Penalties

Delinquent payment penalties are mandated and governed by Louisiana R.S. 39:1695. Supplier penalties to the contrary shall

be null and void, shall have no legal force, and shall not be recognized by LSU in any dispute arising therefrom.

24. Assignment of Contract/Contract Proceeds

Supplier shall not assign, sublet or transfer its contractual responsibilities, or payment proceeds thereof, to another party without

the prior written consent and approval of the Procurement Office. Unauthorized assignments of contract or assignments of

contract proceeds shall be null and void, shall have no legal force, and shall not be recognized by LSU in any dispute arising

therefrom.

25. Right to Piggyback

Where this solicitation may name one department as the primary contract user, LSU reserves the right to authorize additional

departments/campuses to use the contract as their needs arise; and Vendor shall honor all such purchase orders.

26. Contract Cancellation

LSU has the right to cancel any contract for cause, in accordance with procurement rules and regulations, including but not

limited to: (1) failure to deliver within the time specified in the contract; (2) failure of the product or service to meet specifications,

conform to sample quality or to be delivered in good condition; (3) misrepresentation by the supplier; (4) fraud, collusion,

conspiracy or other unlawful means of obtaining any contract with the University; (5) conflict of contract provisions with

constitutional or statutory provisions of state or federal law; (6) any other breach of contract. LSU has the right to cancel any

contract for convenience at any time by giving thirty (30) days written notice to the supplier. In such cases, the supplier shall be

entitled to payment for compliant deliverables in progress.

27. Prohibited Contractual Arrangements

Per Louisiana R.S. 42:1113.A, no public servant, or member of such a public servant’s immediate family, or legal entity in which

he has a controlling interest shall bid on or enter into any contract, subcontract, or other transaction that is under the supervision

or jurisdiction of the agency of such public servant. See statute for complete law, exclusions, and provisions.

Rev. 5/18

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

bid number	description	date issued	bid open date/time	help
50001-2174	Radar Devices Original: 50001-2174	03/27/2024	04/16/2024 11:00:00 AM CT	50001

Radar Devices

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See also