Furnish and Deliver Janitorial and General Warehouse Supplies

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
Category:	56 - Construction and Building Materials 75 - Office Supplies and Devices S - Utilities and Training Services
Posted:	Apr 24, 2024
Due:	May 15, 2024
Solicitation No:	50015-240515
Publication URL:	To access bid details, please log in.

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STATE OF LOUISIANA

SOUTHEASTERN LOUISIANA UNIVERSITY

HAMMOND, LOUISIANA

A Member of the University of Louisiana System

Invitation to Bid

To Furnish and Deliver

Janitorial and General Warehouse Supplies

For Southeastern Louisiana University

And the Physical Plant Department

ISSUING AGENCY: Southeastern Louisiana University

Purchasing Department

SLU 10800

Hammond, LA 70402-0800

DIRECTOR OF PURCHASING: Richard Himber

PROCUREMENT SPECIALIST: Monette Scott

Telephone: (985) 549-5324

REQUISITIONED BY: Julie Ridgel

Telephone: (985) 549-3333

RELEASE DATE: April 25, 2024

DEADLINE FOR FAX INQUIRIES: May 2, 2024

Fax To: 985-549-3810

Attn: Monette Scot

BID OPENING DATE: May 15, 2024

BID OPENING TIME: 4:00 p.m., Central Time

BID OPENING LOCATION: Southeastern Louisiana University

Purchasing Department

Property Control & Supply

North Oak Street Maintenance Complex

Hammond, Louisiana

BID RESPONSE FORM PAGES AVAILABLE IN EXCEL FORMAT BY

CONTACTING MONETTE SCOTT AT (985) 549-5324 BY May 8, 2024.

THIS SOLICITATION IS A SEALED BID AND MUST BE RETURNED BY MAIL OR DELIVERED IN

PERSON. BID RESPONSE FORMS CANNOT BE FAXED OR EMAILED. ANY FAX OR EMAIL RESPONSES

SHALL BE REJECTED.

This ITB is available in electronic form at

https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=42 It is

available in Excel format by submitting a written request to the Procurement Specialist

listed above. It is the Bidder’s responsibility to check the Office of State Purchasing

LaPAC website frequently for any poSsTsAibTlEe aOdFdenLdaOUtIhaStImAaNyAbe issued. Southeastern is

not responsible for a bidder’s failure to download any addenda documents required to

complete the Invitation to Bid.

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SOUTHEASTERN LOUISIANA UNIVERSITY

HAMMOND, LOUISIANA

The Southeastern Louisiana University (SLU) Purchasing Department will receive

sealed bids until 4:00 P.M. on the bid opening date specified in the solicitation

document. No bid responses will be considered by the SLU Purchasing Department

after 4:00 P.M. Beginning at that time, bids shall be publicly opened and read

aloud to those present in the SLU Purchasing Department.

Mail address: Southeastern LA University

Purchasing Department

SLU 10800

Hammond, LA 70402

Delivery:

Southeastern University

Purchasing Department

Property Control & Supply

2400 North Oak St

Hammond, LA 70402

Bids submitted are subject to LA R.S. 39:1551-1736; Purchasing Rules and

Regulations; Executive Orders; General Conditions; any Special Conditions; and

Specifications listed in the solicitation document.

The purpose of this solicitation is to set forth the requirements and

specifications of Southeastern Louisiana University. The contents of this

solicitation and the Bidder/ Vendor/ Contractor's bid response shall become

contractual obligations if a contract (purchase order) ensues.

INSTRUCTIONS TO BIDDERS

1) Bid Forms: All written bids, unless otherwise provided for, must be submitted

on, and in accordance with, forms provided, properly signed by an authorized

representative of the bidding entity. Bid prices shall be typewritten or in

ink. Bids submitted in the following manner will not be accepted: (1) bid

contains no signature indicating intent to be bound; (2) bid filled out in

pencil; and (3) bid sent by facsimile equipment or email. Price alterations to

bid responses received before bid opening time will be considered provided the

written price alteration has been received and time-stamped before bid opening

time. Any other alterations of the bid response form or foreign conditions

attached thereto may cause rejection of the bid response without further

consideration.

2) Standard of Quality: Any product or service bid shall conform to all

applicable Federal and State laws and regulations and specifications contained

in the solicitation document. Unless otherwise specified in the solicitation

document, any manufacturer's name, trade name, brand name, or catalog number

used in the specifications is for the purpose of describing the quality level

and characteristic required. Bidder should specify the brand and model number

of the product offered in his bid. Bids not specifying brand and model number

shall be considered as offering the exact products specified in the

solicitation document.

3) Descriptive Information: Bidders proposing an equivalent brand or model should

submit with the bid response information (such as illustrations, descriptive

literature and technical data) sufficient for the University to evaluate

quality, suitability, and compliance with the specifications of the

solicitation document. Failure to submit descriptive information may cause bid

to be rejected. Any change made to a manufacturer's published specification

submitted for a product shall be verifiable by the manufacturer. If item(s)

bid does not comply with specifications (including brand and/or product

number), bidder should state in what respect the item(s) deviate. Failure to

note exceptions on the response form will not relieve the successful bidder(s)

from supplying the actual products requested.

4) Bid Opening: Bidders may attend the bid opening, but no information or

opinions concerning the ultimate contract award will be given at the bid

opening or during the evaluation process. Bids may be examined 72 hours after

request is made. Information pertaining to completed files may be secured by

visiting the SLU Purchasing Department during normal working hours. Written

bid tabulations will not be furnished.

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5) Louisiana Preference: Preference is hereby given to products produced,

manufactured, harvested, grown or assembled in Louisiana which are equal

in quality to products produced, manufactured, harvested, grown or

assembled outside of Louisiana. The bidder shall state his right to claim

the ten percent (10%) preference in his bid response and the bidder should

state the respective Louisiana location where each qualifying item is

produced, manufactured, harvested, grown or assembled.

6) Notice of Special Programs Available for Small Business:

https://www.opportunitylouisiana.com/small-business/special-programs-for-small-

business

7) Signature Authority: In accordance with LA Revised Statute 39:1594 (Act

121), the person signing the bid must be: (1) A current corporate officer,

partnership member or other individual specifically authorized to submit a

bid as reflected in the appropriate records on file with the Secretary of

State; or (2) An individual authorized to bind the vendor as reflected by

an accompanying or as provided upon request corporate resolution or

affidavit. By signing the bid, the bidder certifies compliance with the

above.

GENERAL CONDITIONS

The SLU Purchasing Department reserves the right to award items separately,

grouped or on an all-or-none basis and to reject any or all bids and waive any

informalities.

1) Prices: Unless otherwise specified in the solicitation, bid prices shall

be complete, including transportation and handling prepaid by the bidder

to destination - SLU, Hammond, LA. Bids other than FOB destination may be

rejected. Bid prices should be quoted in the unit of measure stated. Bid

prices shall be firm for a minimum of thirty (30) calendar days, unless

otherwise specified by SLU in the solicitation document.

2) Payment Terms: Cash discounts for less than 30 days may be offered, but

will not be considered in determining awards. Bids containing "payment in

advance" or "COD" requirements may be rejected. Payment is to be made

within 30 days after receipt of properly executed invoice or delivery,

whichever is later.

3) Delivery: Bids may be rejected if the delivery time indicated is longer

that specified in the solicitation document.

4) Taxes: Bidder is responsible for including all applicable taxes in the bid

price. The University is currently exempt from Louisiana State Sales and

Use Taxes, and local parish and city taxes. An exemption certificate for

state sales and use tax can be provided upon request.

5) New Products: Unless specifically called for in the solicitation

document, all products for purchase must be new, never previously used,

and the current model and/or packaging. No remanufactured, demonstrator,

used or irregular product will be considered for purchase unless otherwise

specified in the solicitation document. The manufacturer's standard

warranty will apply unless otherwise stated in solicitation.

6) Default of Contractor: Failure to deliver within the time specified in

the solicitation document will constitute a default and may cause

cancellation of the contract. Where the University has determined the

contractor to be in default, the state reserves the right to purchase any

or all products or services covered by the contract on the open market and

to charge the contractor with cost in excess of the contract price. Until

such assessed charges have been paid, no subsequent bid from the

defaulting contractor will be considered.

7) Contract Cancellation: The University shall have the right to cancel any

contract, in accordance with Purchasing Rules and Regulations, for cause,

including but not limited to, the following: (1) failure of the vendor to

deliver within the time specified in the contract; (2) failure of the

product or service to meet specifications, conform to sample quality, or to be

delivered in good condition; (3) misrepresentation by the contractor; (4)

fraud, collusion, conspiracy or other unlawful means of obtaining any

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contract with the state; (5) conflict of contract provisions with

constitutional or statutory provisions of state or federal law; (6) any

other breach of contract.

8) Applicable Law: All contracts shall be construed in accordance with and

governed by the laws of the State of Louisiana.

9) Equal Opportunity: By submitting and signing this bid, bidder agrees that

the will not discriminate in the rendering of services to and/or

employment of individuals because of race, color, religion, sex, age,

national origin, handicap, disability, veteran status, or any other

non-merit factor.

By submitting a response to this solicitation, the bidder or proposer certifies and

agrees that the following information is correct: In preparing its response, the

bidder or proposer has considered all proposals submitted from qualified, potential

subcontractors and suppliers, and has not, in the solicitation, selection, or

commercial treatment of any subcontractor or supplier, refused to transact or

terminated business activities, or taken other actions intended to limit commercial

relations, with a person or entity that is engaging in commercial transactions in

Israel or Israeli-controlled territories, with the specific intent to accomplish a

boycott or divestment of Israel. The bidder also has not retaliated against any

person or other entity for reporting such refusal, termination, or commercially

limiting actions. The state reserves the right to reject the response of the bidder

or proposer if this certification is subsequently determined to be false, and to

terminate any contract awarded based on such a false response.

10) Piggyback: Other Louisiana Governmental Agencies may purchase at the same

terms and conditions if agreed upon by awarded bidder.

A Member of the University of Louisiana System

Rvsd. 03/2021

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SOUTHEASTERN LOUISIANA UNIVERSITY

BID RESPONSE FORM

BIDDER'S NAME:

TELEPHONE NO.:

FAX NUMBER:

ADDRESS:

MAILING

CITY

STATE

ZIP

EMAIL:______________________________________________________________________

SCOPE: Furnish and Deliver Janitorial and General Warehouse Supplies for Southeastern

Louisiana University and the Physical Plant Department.

I/we do hereby acknowledge receipt of the following addenda (if any):

No.

Dated

No.

Dated

OTHER REQUIREMENTS:

Bidder shall include the cost of transportation and handling in the unit price of item offered --

F.O.B. University, Hammond, LA.

If bidding other than the specified make and model, then the bidder should attach illustrations and

descriptive literature of the item(s) offered to the bid response form for evaluation purposes.

The attached Instructions To Bidders/General Conditions shall be a part hereof.

TO THE VENDOR:

Whenever brand name specifications or catalogue numbers are used to describe the standard of

quality, performance and other characteristics, the use of such specifications shall not restrict

unless otherwise specified, the submission of equivalent products.

This solicitation is a sealed bid and must be returned by mail or delivered in person. Bid response

forms cannot be faxed and any fax responses shall be rejected.

TERMS: Net 30 Prox., F.O.B., Hammond, Louisiana.

TAXES: Any taxes, other than state sales and use tax shall be included within the bidder's unit price.

The University is currently exempt from state sales and use tax.

Signature to the Bid Response Form shall be construed of acceptance of the Invitation to Bid in its

entirety.

AUTHORIZED OFFICER:

TITLE:

(Signature)

DATE:

(Print or Type Name)

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

bid number	description	date issued	bid open date/time	help
50015-240515	Furnish and Deliver Janitorial and General Warehouse Supplies for the Physical Plant Dept. Fax Inquiry Deadline 5/2/2024 Original: 50015-240515	04/24/2024	05/15/2024 4:00:00 PM CT	50015

Furnish and Deliver Janitorial and General Warehouse Supplies

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