CAFETERIA CLEANING AND EQUIPMENT SUPPLIES

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software). 79 - Cleaning Equipment and Supplies
Posted:	Apr 24, 2024
Due:	May 2, 2024
Solicitation No:	654321-25-CN-0005
Publication URL:	To access bid details, please log in.

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ITB # 25-CN-0005

ORLEANS PARISH SCHOOL BOARD

PROCUREMENT DEPARTMENT

2401 WESTBEND PARKWAY, FIFTH FLOOR

NEW ORLEANS, LA 70114

PAUL A. LUCIUS, EXECUTIVE DIRECTOR OF PROCUREMENT

INVITATION TO BID No. 25-CN-0005

CAFETERIA CLEANING AND EQUIPMENT SUPPLIES

SUBMITTAL DEADLINE:

THURSDAY, MAY 2, 2024, at 11:00 A.M.

NOTE: Bid response to be provided as an electronic submittal.

BIDDER:

__________________________________

SIGNATURE: _________________________________

NAME: _______________________________________

(Print or Type)

ADDRESS: ___________________________________

CITY, STATE, ZIP: ____________________________

PHONE: ______________________________________

FAX NUMBER: ________________________________

E-MAIL:______________________________________

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ORLEANS PARISH SCHOOL BOARD

PROCUREMENT DEPARTMENT

2401 Westbend Parkway, Fifth Floor

New Orleans, Louisiana 70114

ITB # 25-CN-0005

INVITATION TO BID No. 25-CN-0005

CAFETERIA CLEANING AND EQUIPMENT SUPPLIES

Electronic Bids to this solicitation relative to the above, will be received via email submission to

the Purchasing Department for the Orleans Parish School Board (“OPSB” or “the District”) at

2401 Westbend Parkway, Fifth Floor, New Orleans, Louisiana 70114, until 11:00 A.M. (CST) on

Thursday, May 2, 2024.

A PRE-PROPOSAL CONFERENCE WILL NOT BE CONVENED…

Specifications and quote documents may be obtained by visiting the NOLA Public Schools website

i.e. www.nolapublicschools.com; or by contacting the Executive Director of Procurement via

email at plucius@nolapublicschools.com.

The Orleans Parish School Board reserves the right to reject any, or all bids, whenever such

rejection is in its best interest in accordance with law. The provisions and requirements of this

advertisement shall not be waived.

ORLEANS PARISH SCHOOL BOARD

BY: Paul A. Lucius,

Executive Director of Procurement

FIRST INSERTION DATE:

SECOND INSERTION DATE:

Thursday, April 18, 2024

Thursday, April 25, 2024

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ITB # 25-CN-0005

1.0 OVERVIEW

1.1 Instructions to Bidders

One signed original quote shall be submitted electronically and clearly marked within the subject area:

INVITATION TO BID NO. 25-CN-0005 | CAFETERIA CLEANING AND EQUIPMENT SUPPLIES

Electronic Bids to this solicitation relative to the above, will be received via email submission to:

procurement@nolapublicschools.com or plucius@nolapublicschools.com .

Electronic bids shall be received, until 11:00 A.M. (CST) on Thursday, May 2, 2024, for ITB No. 25-CN-0005,

Cafeteria Cleaning and Equipment Supplies for the Child Nutrition Program for the 2024-2025 Fiscal Year.

Bidders shall be notified electronically for the results.

The Orleans Parish School Board will not be responsible for the opening of, post-opening of, or failure to open

a Quote not properly addressed or identified.

The Orleans Parish School Board will not assume the responsibility for any delay, as a result of failure of any

entity to deliver Bids on time.

No bid will be accepted after Thursday, May 2, 2024, @ 11:00 A.M. under any conditions unless in the

best interest of OPSB by an addendum notification.

Last Day for Questions

Thursday

Last Day for Addendum

Monday

QUOTE SUBMISSION DEADLINE no later than 11:00 A.M.

Award Notification (approximate)

April 25, 2024

April 29, 2024

Thursday, May 2, 2024

May 2024

CODE OF SILENCE:

From the date the ITB is issued; through the time the Agreement is finally awarded by OPSB Elected Officials,

Bidders shall not contact any Representatives of OPSB, nor the District Staff, nor their Advisors or Consultants

with respect to this ITB, or ITB process, other than to submit questions or protest in accordance with the

Instructions to Bidders therein. This prohibition does not apply to questions or comments sent in writing to the

Executive Director of Procurement or Designee, or questions made at Pre-quote conferences, in presentations

before evaluation committees, or during contract negotiations. Bidders who violate this Code of Silence may be

deemed non-responsive, and their quote may be rejected for cause.

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ITB # 25-CN-0005

BID DOCUMENTS: A complete set of documents shall be used in preparing bids; neither the Orleans Parish

School Board, nor its representatives assume any responsibility for errors or misinterpretations resulting from

the use of incomplete sets of Invitation to Bid Documents.

The forms furnished as part of the specifications MUST be used for filing of Invitation to Bid, and must be

signed by the Bidder. No bids will be considered unless made on the forms provided and must not be detached

from the quote document of which it forms a part. Failure to follow these instructions may result in your quote

being disqualified.

OBJECTION TO THE AWARD: If any Bidder who submitted a quote has an objection to the award of the

contract to the Selected Bidder, the objecting Bidder shall furnish that protest, in writing, to the Executive Director

of Procurement within ten (10) Business Days of the notification of non-award. The protest shall describe in detail

the basis for the protest, and shall request a determination under this section of the Instructions to Bidders.

If a protest is filed in a timely fashion, the Executive Director of Procurement will review the basis for the protest

and relevant facts under such terms and conditions as considered proper. Upon completion of the review, the

Executive Director of Procurement shall submit applicable findings and recommendations to the Superintendent

and/or Chief Financial Officer, who shall then review the matter under such terms and conditions, as deemed

proper. Upon receipt of authority to act from the Superintendent or OPSB, the Executive Director of Procurement

will notify those Bidders involved of its decision. The decision shall be final and binding on the objectingBidder.

WITHDRAWAL OF QUOTE: Any quote may be withdrawn if clear and convincing sworn, written evidence

of obvious mechanical, clerical or mathematical error is furnished by the Bidder to the Executive Director of

Procurement within 48 hours of quote receipt.

SUPPLIER PERFORMANCE AND EVALUATION: The Bidder, vendor, service provider and/or supplier

performance process will involve evaluating the Bidder, vendor, service provider and/or supplier’s overall

quality status, as well as evaluating the quality of each material or service the OPSB wishes to purchase. Prior to

the invoice submission, the Bidder, vendor, service provider and/or supplier, shall meet with a purchasing

representative to discuss and review deliverables and timeline events for said services. Contract with automatic

renewals will be based upon the OPSB evaluating and analyzing Bidder, vendor, service provider, and/or supplier

performance.

DEBARMENT AND SUSPENSION: To ensure that the Orleans Parish School Board does not enter into a

contract with a debarred or suspended company or individual, each responsive Bidder must include a certification

statement with each quote. By signing the certification statement, the Bidder certifies that neither it nor any of

its principals (e.g., key employees) have been proposed for debarment, debarred or suspended by a Federal

Agency. It is the responsibility of each Bidder to sign the attached certification statement and submit it with the

quote. Failure to comply with this requirement will cause your quote to be disqualified and declared non-

responsive.

BACKGROUND CHECK: Contractor will not employ any person to provide services who has been convicted,

or pled nolo contendere to, any one of the crimes listed in the Louisiana Child Protection Act. La R.S. 15:587.1

(C). Criminal History Record must be obtained by contractor for all employees to be hired and shall be retained

during the duration of the employment. Records are to be updated on an annual basis.

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ITB # 25-CN-0005

PERFORMANCE INVESTIGATIONS: As part of the quote evaluation process, the OPSB may make inquiries

and investigations, including verbal or written references from the firm’s customers, to determine the ability of

the firm to provide service(s).

EMPLOYMENT: It is understood that all employees will be employees of the successful firm(s), including but

not limited to the successful firm’s subcontractors, partners, etc.

NOTICE TO OFFEROR: The OPSB shall consider the intentional employment by the selected firm of

unauthorized aliens in violation of U.S. immigration laws cause for unilateral cancellation of the contract resulting

from this ITB.

QUOTATION FORMAT: Bids should be prepared simply but completely, providing a straightforward, concise

description of capabilities to satisfy the requirements of the ITB. Please carefully read Sections as outlines within

the Table of Contents. Emphasis should be on completeness and clarity of content.

SELECTION: Selection shall be made of one or multiple firm(s) deemed to be fully qualified and best suited

among those submitting bids on the basis of the evaluation factors contained in this ITB. Fee structure/pricing

will be considered, but will be one among many determining factors. The OPSB may cancel this ITB, reject bids

or any portion thereof at any time prior to an award, and is not required to furnish a statement of the reason why

a particular qualification was not deemed to be the most advantageous. Should the OPSB determine in writing

and in its sole discretion the firm(s) that is fully qualified, or that one firm is clearly more highly qualified than

the others under consideration, a contract may be awarded to that firm.

DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM:

The Disadvantaged Business Enterprise (DBE) Program is race & gender-neutral, and open to all business owners

regardless of race, ethnicity or gender. DBE firms currently certified with the Louisiana Unified Certification

Program (LAUCP), or the State & Local Disadvantaged Business Enterprise (SLDBE) Program must submit a

copy of their certification letter for eligibility with the offer/response to this solicitation.

When sourcing, Contractors/Consultants will use certified DBE Firms, as a first initial source. If selected,

Contractors/Consultants will be required to report actual Disadvantaged Business Enterprise Sub-Consultant(s)

or Distributor(s) participation and the dollar amount, after award of contract for professional services. If at any

time it’s determined the Contractor/Consultant did not in fact utilize the DBEs submitted in the aforementioned

DBE forms, to the extent initially indicated, the Contractor/Consultant shall be issued a Notice of Noncompliance,

and will be expected to reach the levels of projected participation, as listed in DBE Provisions.

Contractors/Consultants shall be required to report actual DBE participation and the dollar amount of each

professional hired. A current DBE certification letter must remain valid for the duration of their contracted work.

The Bidder shall submit the following forms located in Appendix below:

• DBE Responsiveness Form 1 (for each selected firm)

• DBE Responsiveness Form 2

• DBE Certification Letter (for each selected firm)

• DBE Professional Services Compliance Certification Checklist (Notary Required)

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bid number	description	date issued	bid open date/time	help
654321-25-CN-0005	CAFETERIA CLEANING AND EQUIPMENT SUPPLIES Original: 654321-25-CN-0005	04/18/2024	05/02/2024 11:00:00 AM CT	654321
654321-25-CN-0005	CAFETERIA CLEANING AND EQUIPMENT SUPPLIES Addendum 1: 654321-25-CN-0005-1	04/24/2024	05/02/2024 11:00:00 AM CT	654321

CAFETERIA CLEANING AND EQUIPMENT SUPPLIES

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